High School Administrative Assistant
Resume:
DeNita D. Fair
Forestville, Md. 20747
E-mail address: ***********@*****.***
Home: 240-***-****
Alternate 301-***-****
Objective: To secure a challenging position that will allow me to utilize
my computer, office, and administrative skills.
Specialized Skills/Office Equipment:
SECRET clearance, Organization, Typing, Data Entry Skills, Attention to
Detail, Confidentiality, Thoroughness, Decision Making, Independence,
Analyzing Information, Results Driven, Energy Level, Microsoft
Word/Outlook/Excel (Basic)/PowerPoint, E2 Solutions Travel Management,
Internet Explorer, TATEL, HP and Image Trac Scanners, Fax Machines, HP
Printers, Calculator, Copiers
Employment Experience:
Federal Bureau Investigation (GAPSI Contractor) Position: General
File Clerk II
Alexandria, VA. December 2012 -
Present
. Sorting office mail.
. Filing mail by chronological order.
. Stuffing envelopes with materials by hand.
. Addressing and packaging envelopes.
. Making decisions on designing new filing systems.
. Ordering office supplies when necessary.
. Duplicating documents.
. Answering telephones and referring messages to staff member.
. Perform other duties as required.
Department of State, SemperServe (Contractor)
Position: Escort
Washington, DC March 2012 -
December 2012
. Escorted visitors (non security clearance) (cleaning crew, carpenters,
electricians, and painters) throughout the building as needed.
. Interacted with people of all ethnicities and professions on a
professional level.
. Perform other duties as required.
Department of State, Kelly Services (Contractor) Position:
File Clerk
Silver Spring, MD March 2011 -
December 2012
. Prioritized work assignments each day to ensure all deadlines are met in
a timely manner.
. Verified all passport applications by prioritizing applications and
creating appropriate batches (expedite and routine).
. Processed 250 passport applications for scanning into the TDIS-PD system.
. Scanned 300 applications and entered missing data information into the
TDIS-PD system.
. Responded to inquiries (calls, e-mails, etc.) in a timely manner.
. Greeted and escorted visitors to the passport office.
. Escorted cleaning crew throughout the suite.
. Typed documents (letters/memos/reports) into final form and ensure that
documents were free from errors.
. Copied documents; send and retrieved faxes.
. Train other staff on policies and procedures or use of equipment.
Department of State, Federal Management (Contractor) Position:
Administrative Assistant
Washington, D.C.
December 2008 - October 2010
. Maintained all tasked papers to prepare meeting materials each morning
before the office meetings.
. Set up meeting rooms with coffee tea, and briefing materials.
. Escorted visitors and interacted with visitors - Diplomats, high-level
officials in the Department of State and abroad. Ascertained the nature
of their visit and answered inquiries clearly and concisely. This
included communicating with people of all ethnicities and professions.
. Conduct weekly checks of office supplies, and request purchase of items
as needed
. Planned and organized the office events ranging from holiday parties,
award and retirement ceremonies.
. Made copies of documents and sent classified and unclassified faxes.
. Drafted and formatted congressional letters, memos, and quarterly
reports.
. Proofread documents received from my supervisor or staff member within
two days of receipt and product final document with no errors.
. Prepared non-technical letters and memos and filed correspondence copies;
and retired files according to the Department of State regulations.
. Researched, examined, and distributed cables to individual officers
pertaining to trade control issues and searched the Web for related
office subject matters.
. Located and assembled background materials for briefing books.
. Tasked papers using the DTA Tasker database (tracking system) to monitor
suspense dates, open and overdue taskers.
. Packaged and disposed of classified materials in strict adherence to
security policy.
. Received and processed incoming and outgoing insured, certified, express,
and registered mail; located proper addresses and made corrections for
misdirected mail; logged incoming and outgoing mail.
. Answered and directed incoming calls as appropriate.
. Opened, sorted, and distributed incoming correspondence, including faxes
and e-mails.
Department of State (Federal Govt.) Position: Student Aid
(Office Auto.)
Washington, DC August 2004 to December
2008
. Reserved and controlled the conference rooms for meetings.
. Distributed incoming mail by 10:00 a.m. and delivered outgoing mail to
mailroom by 3:00 p.m. each day.
. Coordinated proper disposal of classified information which included
delivering burn bags to the disintegrator room; or shredded documents as
needed.
. Scanned classified and unclassified documents in the computer.
. Researched and transmitted official documents, including telegrams and
memoranda; created file folders, labeling them and maintained.
. Monitored, purged and archived old files according to agency retention
guidelines and maintained the recorded files.
. Sorted and filed incoming correspondences and created new files folders
based on subject.
. Supported office travel by coordinating travel orders. Made travel
arrangements within 24 hours of receiving lodging/car request from my
supervisor or staff member.
. Recorded and maintained time and attendance for ten employees.
. Responded to inquiries (calls, e-mails, etc.) in a timely manner.
Education:
CAPTEC Professional Training Center, Inc.
Washington, DC
March 2012
Home Health Aide - 75 Training Hours
Prince Georges Community College (PGCC)
August 2005 - April 2008
Major: Criminal Justice - 13 Credits
Gwynn Park High School
Brandywine, Maryland
High School Graduate - June 2005 - Diploma
New Horizon Day Care Center (Community Service)
August 2003 - May 2005
REFERENCES: Furnished Upon Request.
Contact this candidate