Administrative Assistant Vice President

Mary M. Merse

*** ****** **.

Middletown NJ *****

Cell: 732-***-****

*********@***.***

Summary:

A seasoned administrative assistant and accounts receivable and payable specialist professional who consistently demonstrates a high level of expertise; a team player, proven quick learner who possesses strong organizational skills. Possesses specific experience effectively supporting sales; business development and client services functions. Also has in-depth experience in accounting and treasury support functions.

Accomplishments:

Invested money for the Company on a daily basis, roughly 2mm to 3mm everyday at 2.5 to 3% for thirty days; handled all check inventory by ordering and tracking the numbers we had on hand; relied upon as the “go to person” on yearly audits providing guidance and compliance.

Values:

I am always conscious of saving my company money. I have successfully negotiated pricing with various hotels, air travel providers, ground services and vendors.

Technical Skills:

Microsoft Word, Microsoft Excel, and Quick Books.

Recommendation Contacts:

Donald Hanko: Ocean Cove 732-***-****

Deborah Springsteen: AIG 732-***-****

Brenda Laird: AIG 732-***-****

Experience:

Ocean Cove Condominium Association, Inc.: Long Branch, NJ

February 2010 - November 2012

Administrator - February 2010 - November 2012

Provided administrative support to the Resident Manager.

Key Strengths and Skills:

Processed all invoices and printed the checks using Quick Books

Dealt directly with all vendors

Order and maintained all office supplies

Handed day to day issues and resolved as necessary

Issued billing to all residents for maintenance fees using Quick Books

Assisted residents as required and requested

Process all daily deposit

AIG - American General Life: Neptune, NJ

November 1988 – June 2009

Administrator July 2002 – June 2009

Provide administrative support to Vice President of Strategic Sales, Vice President of Business Development, and Vice President of Client Retention.

Key Strengths and Skills:

Coordinated and scheduled all travel arrangements (air, hotel, and ground transportation)

Processed all travel expenses via Employee Reimbursement System (ERS)

Scheduled meetings via Lotus Notes

Processed all invoices; working closely with Accounts Payable

Maintained and ordered supplies for the department

Tracked attendance/DTE sheet for department

Department liaison to IT Department, resolving problems for associates

Scheduled seminars as directed

Served as back up in absence of other Executive Assistants

Treasury Unit Head

November 1, 1988 – July 2, 2002

Responsibilities included: Pulling up bank balances from the P/C making sure the accounts for all companies are funded for the day’s activity; ordering, distributing and signing check stock which is also done for multiple companies.

Key Strengths and Skills:

Collections

Data Entry

Bank deposit

Handling of all money, deposit, COD’s cash, checks, etc.

General ledger entries

Payroll

Cash disbursements

Accounts Payable/Receivable

Controlling and optioning wire transfers and control log

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