Administrative Assistant Manager

HELEN J. GELB

** ******* *****

Clayton, NC *****

(c) 570-***-****

(H) 919-***-****

********@*****.***

QUALIFICATIONS:

Highly knowledgeable in various computer software packages, such as; Word, PowerPoint, Access, Excel

and Data Entry Software. Experienced in working in a diversified workplace and easily grasp new

computer programs and processes. Developed working relationships in academic, administrative and data

processing environments.

EMPLOYMENT

April 2012 – March 2013 Administrative Consultant - The Little Gym of Holly Springs

• Trained existing staff to execute all functions associated with office and business administration.

• Organized workloads to meet deadlines and prioritized processing and distribution of critical data

required for all business systems.

• Performed, as manager, in the owner’s absence by supervising all employees and produced

reports that required analysis and operational decisions.

• Coordinated and maintained all company computer systems and prepared reports, processed

information, completed coding and verified data.

• Used all Microsoft Windows Operating systems and applications in the preparation of required

reports and special projects.

• Maintained proper relationships between parent and child classes and described and introduced

functional curriculum schedules and procedures to parents.

April 2011 – October 2011 Temporary Executive Administrative Assistant

UTS – North Carolina State University Targeted Staffing

• Reported directly to Associate Vice Chancellor and supported the Director, Project Coordinator

and Property Manager of Centennial Campus Development Office.

• Coordinated and served as liaison for the direction of tenant’s questions and concerns regarding

building situations.

• Reviewed all interdepartmental transactions, monitored budget receipts for all departments,

processed and distributed all reports required to maintain budget documentation.

• Consulted with all departments concerning data requirements and provided feedback for accuracy

and improvements.

• Assisted and made recommendations for improvements in procedures related to departmental

standards and distribution.

• Maintained a close working relationship with IT department and consulted with members to

improve procedures and implement new systems.

February 2009 – Sept 2010 Regulatory Administrative Assistant, Ajinomoto AminoScience LLC

• Reported directly to the Supervisor of Quality Assurance & Control.

• Coordinated all standard operating procedure manuals and batch production records.

• Initiated changes on relevant documents and validated forms.

• Monitored special projects to include reorganizing, maintaining all communication files,

updating and editing product portfolios.

May 1996 - June 2007 Administration, Manpower, Tannersville, PA

Was employed temporarily by several major and minor companies, for Manpower Inc. Listed below are

the companies and duties performed.

Aventis [Sanofi Pasteur]

• As Administrative Assistant reported directly to the Chief Financial Officer and Executive Vice

president.

• Responsible for new projects such as working with consultants, writing new purchasing program

and analysis of procedures for administrative information.

Monroe County Housing Authority

• Reorganized entire filing system

• Monitored ledgers and controlled payment checks to members.

• Implemented new standard procedures for information files.

Pocono Services for Families and Children

• As Office Manager, multi-tasked in high stress fast paced environment.

• Supported teachers and staff with information distribution and data collection.

Allstate Insurance Corp.

• Controlled payments, coordinated ID cards, greeted customers.

• Created reports, assisted in making basic changes to customer policies and distributed

promotions.

1984 - 1988 Administrative Assistant, J.P. Morgan, NY

• Reported directly to the Vice President of Systems Operations Management.

• Consulted with administrative departments concerning data and information reports’

• Responsible for monitoring all data information systems.

• Assisted in designing data files and procedures for financial analysis.

EDUCATION:

1982-1984 New York City Technical College, Brooklyn, NY

Major: Legal Secretarial Studies. Briefs, Transcripts and Legal Terminology.

1978 - 1982 Franklin K.Lane High School, Brooklyn, NY

Graduated with Diploma in Science and Humanities.

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