Manager Administrative Assistant
Resume:
Jaime Reynafarje
*** ** *** **., **** ***, Hallandale Beach, FL 33009
786-***-**** - **********.*@*****.***
Career Profile
Experienced purchasing agent with strong interpersonal and organizational skills with a keen ability to multitask a variety of challenges and responsibilities.
Qualifications
Denihan Group, The James Royal Palm, Miami Beach, FL 2012-2013
F&B Purchaser
o Organized purchase orders and requisitions to order materials, goods and supplies.
o Reviewed inventories, ordered as required and interacted with the suppliers daily
o Ensured deliveries’ accuracy, tracked orders’ status and processed invoices for payment
o Received and distributed products by ensuring proper invoice procedures were followed
o Managed daily inventory orders and communicated with all recipient departments as to product arrival including information of quality and quantity
o Recommended proper and secured storage of deliveries if required
o Rotated, organized and cleaned to ensure product safety and waste control
o Monitored traffic in receiving and storage areas according to security policy
o Maintained Invoices on a daily basis in an organized manner and in alignment with policies and procedures
Starwood, W Hotels, Miami Beach, FL 2011-present
Style Supervisor
o Supervises room attendants and house persons on a floor to ensure all rooms meet established cleanliness and quality standards
o Communicates and coordinates with Engineering to ensure the efficient repair/ maintenance of items related to guestrooms/public areas and maintains knowledge of correct maintenance and use of equipment
o Ensures compliance with all departmental policies and service procedures by communicating regularly with management
o Anticipates guests’ needs, responds promptly and acknowledges all guests by maintaining positive guest relations at all times
o Assures guest satisfaction by taking ownership of all guest requests and complaints and following them to completion
o Updates and prints daily reports (room status, discrepancies, expected departures, etc.)
*Starwood, Westin Diplomat, Hollywood, FL 2006-2011
Dispatcher/Office Coordinator/Floor Supervisor
o Supervises room attendants and house persons on a floor to ensure all rooms and public areas meet established cleanliness and quality standards
o Assesses inventory of, assigns, inspects verifies and reports status of rooms/suites.
o Monitors work schedules and lost and found program
o Communicates and coordinates with Engineering to ensure the efficient repair/ maintenance of items related to guestrooms/public areas and maintains knowledge of correct maintenance and use of equipment
o Ensures compliance with all departmental policies and service procedures by communicating regularly with management
o Anticipates guests’ needs, responds promptly and acknowledges all guests by maintaining positive guest relations at all times
o Assures guest satisfaction by taking ownership of all guest requests and complaints and following them to completion
o Monitors cleanliness, sanitation and organization of assigned work areas by maintaining knowledge of all hotel services/features, all guest room layouts, available housekeeping and laundry/dry cleaning services
o Updates and prints daily reports (room status, discrepancies, expected departures, etc.), dispatches to Floor Supervisor and updates accordingly
o Prepares work orders for maintenance repairs, distributes to Engineering and monitors completion of work orders submitted
o Issues Housekeeping items to Floor Attendants for delivery to guest rooms and maintains security and accurate record of all guest room keys issued to Housekeeping
o Documents pertinent information in departmental log and reviews status of incomplete work to follow up actions with manager before leaving.
*Trump International Beach Resort, Sunny Isles Beach, FL 2008- 2011
Administrative Assistant/Purchasing Agent
o Arranged meetings by preparing all check and purchase requests, expense reports and petty cash
o Scheduled staff for meetings as requested, tracked attendance and took detailed notes
o Assisted the Purchasing Manager with hiring, coaching, and developing the Purchasing staff through training, appropriate delegation and career guidance
o Generated daily labor reports and ensured accuracy before submitting to Accounting
o Managed and monitored employee daily attendance and posted weekly management schedules
o Prepared overtime authorization forms and distributed them to accounting
o Monitored and maintained all employee confidential documentation and pay check distribution
o Organized purchase orders and requisitions to order materials, goods and supplies.
o Reviewed inventories, ordered as required and interacted with the suppliers daily
o Ensured deliveries’ accuracy, tracked orders’ status and processed invoices for payment
o Managed any procurement activities including RFP’s (Request For Proposals) by undertaking all required word processing and production/maintenance of reports
o Arranged and attended meetings (BEO, F & B, culinary and accounting)
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*Fairmont Turnberry Isles Resort &Spa, Aventura, FL 2003-2008
Receiving Supervisor
o Received and distributed products by ensuring proper invoice procedures were followed
o Managed daily inventory orders and communicated with all recipient departments as to product arrival including information of quality and quantity
o Recommended proper and secured storage of deliveries if required
o Rotated, organized and cleaned to ensure product safety and waste control
o Monitored traffic in receiving and storage areas according to security policy
o Maintained Invoices on a daily basis in an organized manner and in alignment with policies and procedures
Education
Miami Dade Community College 1996-1998
Office Support Certificate
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