Manager Project

ADMINISTRATIVE RESUME

ADMINISTRATIVE

Stacy L. Polk

***** ****** ******-*********, **. 90250

(Cell) 310-***-**** (Home) 310-***-****

EXPERIENCE:

Production Associate, Sr. Raytheon, Inc. – Space and Airborne Systems Aug. 2003 –

Production Raytheon, Space

Dec. 2010

Dec.

& Administrative Support 2000 E. El Segundo Blvd, El Segundo CA. (Bldg. E01)

El

- Administrative support of dept. lab stewards and mgmt. utilizing Microsoft Office, Lotus Notes and various Raytheon

specific audit and data systems. Tracked military leave and timecards for deployed military staff using Excel

Tracked

- Performed lab audits for safety and calibration compliance, reporting on violations and non-compliance until resolved

with management oversight

with

- Member of the Safety Committee and co-produced the monthly “Safety Newsletter”

- Collaborated with lab stewards’ input to write our department’s “Lab Support Manual”

- Supervised Bargaining Unit Employees (Expeditors) and tracked overtime records utilizing knowledge of Union

contract rules and regulations; won arbitration case between Raytheon and the Union, saving the company thousands

contract

of dollars.

of

- Performed functions as a Laboratory Steward reporting to Lab Managers while maintaining calibration of tools and

equipment, preventative maintenance of equipment, and movement of materials and property between buildings

equipment,

- Interacted with Auditors and Quality personnel, removed hazardous materials, ordered supplies for the lab staff,

inventoried lab equipment and tools, organized moves of lab furniture to storage or into other labs, monitored lab

inventoried

temperatures and humidity levels

temperatures

RAYTHEON AWARDS:

Oct. 2010: 1st prize in the National Preparedness Month’s “Are You Ready?” division-wide contest

Oct.

Aug. 2010: Shining Star Award for successful lab relocation effort

Aug.

Aug. 2010: Shining Star Award for dedication to customer support

Nov. 2006: Spot Award for supporting the MDA Govt. Audits

Spot

Nov. 2004: Certificate of Merit for Raytheon Six Sigma Project (Earthquake prep.)

Nov.

~Numerous recognitions for safety suggestions and tasks performed outside the scope of daily responsibilities

~Type 67 words per minute

Exec. Asst./Contracts Admin. ACT*1 Personnel Services-Corp. Office Aug. 2000 –

Aug. 2003

Aug.

1999 W. 190th Street Torrance, CA. 90504

1999

-Provided administrative support to Director of Operations

-Meeting/telecom arrangements, travel/expense report and reimbursements for Director

-Critiqued staff expense reimbursements, newspaper ad invoices, and incoming mail for signature follow-up

-Acted as direct contact for outside calls; screened sales calls

-Sole administrative support for new client contract processing while working closely with legal and executive officers

for text legality and approval of documents

for

-Requested and maintained Certificates of Insurance to comply with contract requirements

-Closely worked with marketing, recruitment branch employees, field managers and company executives while

processing

processing

contracts

-Created and maintained Excel spreadsheets for tracking projects related to 300 company/client contracts and sub-

contracts

-Utilized strong writing skills for Director’s e-mail and formal correspondences

SKILLS: Microsoft Office, Lotus Notes, Outlook, Internet, Standard Office Equipment, Type 70

Microsoft

wpm, professional public interaction skills

wpm,

REFERENCES: Available Upon Request

REFERENCES

OTHER EXPERIENCE: Served on the Board of Directors for our Townhomes H.O.A. for the

last seven years, holding the position of Board President during the 2011-2012 election year.

last

Was the “go-to” person in understanding our governing documents (CC&R’s).

TRW ADMINISTRATIVE RESUME

TRW

Stacy L. Polk

-Page 2-

Executive Secretary TRW, Inc. – Redondo Beach, CA May 1996 –

June 2000

June

- Provided support to 105 employees and Managers within the Network Services Group

- Scheduled meetings, reserved conference rooms, arranged catered food

- Arranged training schedule for staff conferences and seminars, made travel arrangements and generated expense reports

- Ordered software and hardware equipment for new employees or staff equipment upgrades

- Tracked employee pagers and ordered dept. supplies

- Maintained sick leave reports, ordered repro. jobs, generated PowerPoint presentations, requested petty cash withdrawals

- Screened incoming calls, processed various TRW forms and supported other Secretaries in their absence

Administrative Secretary Dec 1991 –

May 1996

May

- Supported a staff of 20 in the PC Workstation/Tech. Learning Center

- Coordinated schedules for on-site classes in Technical Learning Center, enrolled students and tracked their training

hours

hours

- Engaged in heavy phone interaction with potential students, processed invoices for billing, generated enrollment sheets

and certificates, maintained and distributed classroom handouts and materials.

and

- Provided secretarial support for staff members, meeting coordination for Manager and staff, maintained Manager’s

calendar, processed various documents and forms.

calendar,

- Supported 26 people in TRW’s computer helpline office, Systems/Network Administrators, S/Ware Engr’s and PC

Labs

Labs

- Monitored costs of all hardware and selected upgrade requests called into the Helpline using Excel

- Maintained files, performed on-line supply ordering through TRW’s warehouse system, processed timecards and

various other TRW forms such as facility and move requests and visitor badge requests

various

- Led a project consisting of division Secretaries to research pager charges. (Project goal was to eliminate non-utilized

pager charges, thus resulting in a cost savings of $8,000 a year. (Received a TRW “STAR AWARD” for this effort)

pager

Administrative Secretary/Business Data Analyst Dec 1988 – Dec

Dec

1991

1991

- Admin. Support for SIG’s division “Employment Training Panel Project.” Responsible for tracking students from all

divisions in various training programs throughout TRW (e.g. TQM/CPI, CAD/CAM, UCLA Certificate programs,

divisions

ADA, etc.) using DBASEIII+ as well as TSO/VMPC connections to the company mainframe

ADA,

- Made classroom presentations to new students regarding the program and its requirements, enrolled students, tracked

students’ training courses from start to completion of required training hours through time records submitted by the

students’

students, provided instructors with necessary paperwork for tracking procedures, worked closely with the Business

students,

Finance and Admin. dept.

Finance

- Generated and distributed weekly reports after reconciling errors, then invoiced the state for reimbursement funds

- Utilized DBASE III for creation of student Certificates and reports along with various other dept. reports.

Utilized

Administrative Secretary Dec 1985 – Dec

Administrative

1988

1988

- Permanently hired from a temporary position; performed standard administrative tasks.

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