Administrative Assistant Human Resources
Resume:
JEN PERKINS
TAMPA, FL
***12
abqy3j@r.postjobfree.com
Summary of Qualifications
Skillful and dedicated Executive Administrative Assistant with extensive experience in coordination, planning, and daily support of operational/administrative functions in a corporate environment.
Organized, focused with a strong work ethic, very efficient and outgoing with a proven track record in supporting C-Level Executives and Senior Management Staff.
Proficient in a variety of widely used business, human resources and marketing software applications.
Proven track record of high quality administrative support.
Professional Experience
HIRE ED SOLUTIONS, LLC ¬¬ - Executive Administrative Assistant to VP 2011-CURRENT
Heavy calendar management using Microsoft Outlook software.
Heavy travel arrangements, flights, car rentals, hotels etc.
Heavy “end of the month” expense reporting, utilizing Microsoft Excel software.
Meeting management for executive staff meetings, client meetings, new business meetings and employee gatherings (including guest accommodations, travel arrangements, and catering - when necessary).
Take meeting minutes, if required.
Maintain all files, including correspondence, confidential files, and expense reports.
Scan and maintain all corporate documents, electronically as well as paper files.
Internet research on various issues in relation to company
Proofread all corporate documents (i.e., correspondence, contracts).
Set up relocation arrangements for out of state hires relocating to Tampa, FL. (i.e., temporary housing, auto transports).
Set up group interviews for our high turn around call center positions.
Human Resource Responsibilities:
Submit all new hire/onboarding paperwork, making sure everything is accurate and filled out completely.
Process background/credit checks on potential employees using HireImage.
Generate offer letters.
Look over timesheets for agency temps to make sure they are signed by the correct supervisor according to department, check for accuracy of dates and overtime.
Structure job descriptions, place employment ads (i.e., Careerbuilder, Monster, Linkedin, Ladders), review and recommend candidates based on submitted resumes as well as source resumes for current open positions and make sure interviews with potential candidates are on the calendar and scheduled.
Recruiting:
Faculty recruiting, Online Adjuncts
Cold call qualified applicants with teaching experience / required degree
Heavy correspondence with applicants through email and telephone
Generated UPS label in order for OL Adjuncts to send back all their original paperwork
Maintain contact with applicants regarding employment possibilities, consideration and the selection process
Set up the new hire process, if applicant is selected to teach course
Establish and maintain relationships, request referrals for anyone with similar background
KFORCE – BANK OF AMERICA - Indexer 2010 to 2011
Index over 200 loans daily, with an accuracy rating of 98% and above.
Scan multiple documents and determine what folder each document goes into using code.
Having good knowledge of the subject matter and memorization of the codes.
Analyzing documents thoroughly and quickly.
Devising suitable terms to express the concepts they contain.
Organizing the index so that underwriters can easily find what they are looking for.
Using a computer and specialized software to automate processes such as formatting and sorting.
Complete each batch in accordance with the time given. (within 8 minutes
WEST OF THE MOON INC. - HR Assistant / Executive Admin (C-Level) 2007 to 2009
Answered the multi-line telephone and greeted guests in a courteous manner and transferred caller to the appropriate person or department when needed (if receptionist was not available).
Processed invoices for payment; research discrepancies of invoices and purchase orders.
Accurately and efficiently entered employee payroll, benefit and miscellaneous information into our database.
Maintain all files, including correspondence, confidential files, and expense reports.
Heavy calendar management.
Heavy travel arrangements, flights, car rentals, hotels etc.
Reported directly to the CEO and President of the company.
Managed 5 Admins within the company.
Implemented new filing system to effectively organize all timecards, 401 (k) contribution statements and check registers in an efficient manner.
Edited the resume tracking system to ensure resumes were documented, filed and kept for exactly three years to reduce redundancy.
Any miscellaneous clerical work as needed.
SUZUKI OF TAMPA BAY - Receptionist 2006 to 2007
Greeted visitors, answered multi-line incoming telephone calls, forwarded calls, messages and handled complex requests without supervision.
Took and reviewed applications to make sure that applications are complete and all documents are in order.
Used computer and appropriate software to prepare correspondence and narrative reports.
Proofed correspondence for grammatical errors, format and punctuation.
Data entry, filing, faxing, printing, copying, dispatched over intercom system, set appointments, handled cash, receipts, cash register, spreadsheets etc.
Education
Mulberry High School
Graduated 2007
Hillsborough Community College
Currently Attending
Major: Business Administration
Certified Notary Public
Expires: December 06, 2015
Certificate of Bartending
ABC Bartending Schools
Key Skills
Proficient in Microsoft Windows 7 operating system, Windows XP, Outlook, Mac operating system, Adobe Professional/Writer, Concur, Quill, QuickBooks, Gmail, Yahoo, Microsoft Office 2007 & 2010 (Word, Outlook, PowerPoint, Excel), Microsoft Visio 2010, UltiPro – HRIS System, Excel 2010, Skype, GoTo Meetings, ProveIt Testing; ability to type 50wpm with complete accuracy.
References
Name Title Company Phone Number
Elizabeth Lepine Executive Administrative Assistant Hire Ed Solutions, LLC 813-***-****
Elise Li Vice President Hire Ed Solutions, LLC 813-***-****
April Mattingly Director of Corporate Recruiting, SBU Hire Ed Solutions, LLC 813-***-****
Brianne Holmberg Patient Financial Representative II BayCare Health System, Business Office 727-***-****
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