Executive Assistant/Legal Assistant

Dear Management Team:

Your position of Executive Assistant fits well with the skills I can

provide. I have a total of twenty-fours years experience working for

various government ministries including; Tourism, Public Health, Social

Services and Law Enforcement settings. This experience required using

critical thinking and demanded confidentiality and diplomacy at all levels;

be it consumer or executive directed. Thirteen of these years was working

within the public school system. I add to this experience a Bachelor's

Degree in Social Work and a Diploma in Public Sector Management. My main

role has been to act as a liaison between the client and the government.

I have impeccable interpersonal skills as well as organizational and

supervisory abilities. My previous work experience required utmost

attention to detail as I performed my duties for various CEO's, Directors,

Captains and Lieutenants. I am adept at dealing with people from various

backgrounds as wells as goal oriented department heads.

In my various roles I have spearheaded many projects simultaneously; while

supervising others, maintaining my patience and performing my regular job

duties. I have designed and implemented goals and objectives for all the

projects and programs I have worked and given direction to clients and

staff to ensure positive outcomes.

I was the primary coordinator for my own programs as well as coordinated

the ever-changing schedules of seven different supervisors; along with

their calendars and travel arrangements.

I have extensive computer knowledge including MS Word, Excel, Power Point

along with many others. Along with twenty years experience preparing

presentations, communications and complex statistical and research reports,

I have vast experience organizing community events, presenting workshops

and focus groups on various topics.

I have skills in managing administrative budgets and approved limited

expenditures throughout my career. I have skills in coordinating on site

meetings, expense reports and requisitions.

I also have six years experience with strategic planning, as well as grant

and proposal writing skills. I have thirteen years experience monitoring

projects from initiation through to delivery and providing needs assessment

strategies for all, along with 3 years managerial experience.

I believe my varied education and experience would make me a credible team

member. I have both the desire and aptitude to perform my duties well.

Ann Herrington, BSW, DPSM

817-***-****

Ann Herrington

2717 Curtis Court

Burleson, Tx, 76028

***.**********@*****.***

817-***-****

Profile: Self motivated Executive Assistant with over twenty-two years

experience in crisis care management. Expertise in designing and

implementing delivery systems in medical, social work and law enforcement

settings. Extensive computer knowledge, supervision skills and teaching

abilities. Over twenty years experience working in various office settings

providing administrative and managerial functions. Along with supervising

and training staff in both public and private sectors.

HIGHLIGHTS OF QUALIFICATIONS

. Supervisor/Coordinator

. Research Analysis

. Excellent communication skills

. Statistical Report Writer

. Policy Writer and Interpreter

SELECTED ACHIEVEMENTS

Designed "Family Law Handbook" to help answer client's questions

regarding custody & access if they have to represent themselves in court.

Designed & Presented "Healthy Relationship Workshops" for Violence

Against Women Program and Child Care Program.

Designed "Creativity in Government" Course for Public Health Staff.

Result: helped staff exchange ideas & new creative ways in times of

downsizing & restructuring.

Designed Domestic Violence Tracking System & Database. Result: allowed

authorities to keep track of repeat offenders & produce warrants when

necessary.

Team Member of MERT (Major Event Review Team). Result: reviewed major

jail incidents & presented concerns & policy changes to Staff.

Designed & Implemented Substance Abuse Policy for General Orders. Result:

Policy in place used by Sheriff's Officers while on and off duty.

Researched & Submitted report on Sex Offender Interview Techniques and

FBI Crime Reporting Statistics. Result: Report used to develop training

course for Detectives and Officers.

Presented with Public Service Recognition Award for participation on

Strategic Planning Team for Sheriff's Office. Awarded Customer Service

Award and Employee of the Month for Coconino County Sheriff's Office.

Awarded Employee of the Month for NARBHA, Awarded Team Player Certificate

from NARBHA.

Designed & Implemented Domestic Violence Database. Result: Tracked DV cases

and monitor stats for Annual Reports and funding grants.

Designed & Implemented Burglary Database. Result: Provided tracking device

for trends in neighborhood burglary activity and gang connections. Stats

retrieved used for Jail, Gang Task Force, Annual Reports and funding.

Wrote Terms of Reference for School of School of Social Work & Human

Services Programs

Researched & Designed First Nations Pamphlet for Red Bluff Indian Band.

Result: Pamphlet accepted provincially to be used as a cross cultural

reference for new First Nation Mothers. Pamphlet gave pre-natal

information written in oral tradition as if talking to an Elder.

TECHNICIAL QUALIFICATIONS

Typing/Dictaphone: 65 wpm, Shorthand: 80 wpm, Qualified in Word,

WordPerfect, Lotus 123, Microsoft Access, Publisher, Harvard Graphics,

Q&A, Excel, Epi-info, DB III, Outlook, PowerPoint, Adobe Photoshop, Clip

Words Pro, Visio 2007 and Wav Pedal. Notary Public for Texas.

PROFESSIONAL EXPERIENCE

John Peter Smith Hospital 2010 to present

Legal Coordinator

. Liaison for County Mental Health Office, area Sheriff, Police

Departments, State Mental Hospitals, Criminal, Civil, Probate Courts,

FBI, Secret Service, Attorneys and out of state mental hospitals.

. Monitors legal status of all patients and determines

disposition with legally designated time frame. Maintains records of

all legal holds. Notarizes all legal documents and ensures their

completeness.

. Maintains all seclusion and restraint statistics and produces

charts and PowerPoint presentations to present to Physicians, Judges

and court staff. Provides Texas Mental Health Code in-services for

staff and public.

. Projects positive attitude under changing and stressful

situations

. Demonstrates diplomacy in dealing with difficult personalities

. Understands various details associated with civil commitment

processing in Texas.

. Reviews and maintains over 1000 patient and public records per

month.

Northern Arizona Behavioral Health Authority

Executive Assistant to the CEO 2008 to 2010

. Plan, organize, manage and coordinate administrative functions

related to the CEO and the NARBHA Board of Directors. This includes

responsibility for the effective communication, coordination,

correspondence, and scheduling of the CEO's activities and functions.

This also includes provision of complex secretarial activities and

providing clerical support to the CEO and Board President, as needed,

for confidential materials.

. Maintain CEO's appointment calendar and arrange appointments

and meetings.

. Act as liaison for CEO with provider agencies and elected

officials on state, county, and local levels. Coordinate meeting

arrangements for CEO and Executive Staff at various National, State

and local meetings, including registration, hotels, travel, etc. as

needed. Ability to foresee, communicate and resolve problems and

effectively communicate with CEO and Executive.

. Responsible for typing of correspondence, contracts, policies,

statements, minutes, grants, program reports and other materials which

may be of a confidential nature. Takes minutes of Directors meetings

and NARBHA Board of Directors meetings and other meetings chaired by

the CEO, as necessary. Provides clerical support to CEO and NARBHA

Board President, as needed. Types confidential personnel documents, as

required. Draft, transcribe, finalize documents, reports, contracts

and correspondence for the CEO. Review documents and correspondence

for accuracy and completeness and distribute to appropriate persons.

. Supervise organization and planning of meetings, conferences,

and special events. This includes room set up and clean up, meal

ordering, logistical and equipment arrangements, and materials

preparation

. Compile monthly packets for the Board of Directors and ensure

timely distribution of these packets. Responsible for ensuring that

strict confidentiality is maintained in the handling of verbal and

written communication with the NARBHA Board of Directors. Ability to

plan, organize and prepare report for Annual Board of Directors

Retreat and Annual Dinner.

. Responsible for organization of calendar and preparation of

Chief Executive Officer's correspondence. Ability to screen incoming

calls for the CEO and handle them appropriately.

. Notary Public Duties as needed.

Coconino County Sheriff's Office/Criminal Investigations Division

Administrative Assistant III 2003 to 2008

. Responsible for production of all criminal investigation

reports, transcripts and administrative support to Lieutenant and

Division at a senior administrative level

. Researched as requested individual investigations

. Responsible for verifying, researching & distributing

information for sex offender registration

. Notary Public duties for Division

. Responsible for maintenance of Background, Internal Affairs &

Firearm Files

. Ran criminal histories on all offenders

. Responsible for Pawn Detail

. Panel Member for Inmate Violation Hearings in Jail

. Responsible for Monthly Statistical Reports; designing &

maintained statistical databases

. Coordinates communications between Executive level (Sheriff,

Chief), internal staff and external contacts.

. Approves limited expenditures, coordinates on site meetings,

and requisitions of hardware and software.

. Responsible for requisition and monitoring of inventory

Interior Health Authority

Certified Dental Assistant 1990 - 2003

. Responsible for screening, teaching & follow up of all

elementary children in region.

. Aided Hygienist in implementing programs in Long Term Care and

Prenatal.

. Responsible for designing & maintaining all statistical

databases to assist in the preparation and administration of budget.

. Responsible for all initial intake and assessment of new

families registering on programs

. Primary Coordinator for admissions into dental public health

programs for all age groups.

. Supervised dental assistants in outlying areas in absence of

Hygienist

. Coordinated and reviewed activities of programs; as well as

all computer applications

. Coordinated, designed, and presented workshops, focus groups

and presentations to various community groups over a 13 year period.

. Responsible for communications to Executive (CEO, Directors),

Interdisciplinary staff and clients.

. Coordinated on site meetings, submitted expense reports,

purchase orders and requisitions.

. Coordinated schedules of seven hygienists over 13 year period.

Women's Contact Society

Practicum Social Worker/Intern Summer 2002

. Counselor for Advocacy Program helping clients with tenancy,

custody & access and disability issues

. Performed Healthy Relationships Workshops

. Performed Interviews with clients

Canadian Mental Health Association

Practicum Social Worker/Intern Summer 2001

. Performed intake for Violence Against Women Program

. Accompanied abused women to court and setup safety plans

. Ran workshops for abused women

. Lead Coordinator for all admissions into Violence Against

Women Program

EDUCATION

Bachelor of Social Work, University of Victoria, Diploma in

Public Sector Management, University of Victoria

Contact this candidate