Administrative Assistant Quality Assurance

Brenda Hopson

**** ********* **** ***** *****, California 95051

T: 202-***-**** / ********@*****.***

EXPERIENCED EXECUTIVE ADMINISTRATIVE ASSISTANT

Motivated business professional with the ability to execute complex projects, work independently and establish

priorities. Highly developed organizational and time management skills. Demonstrated experience working

diplomatically and collaboratively with all levels of staff to ensure successful implementation of projects.

Exuberant and responsible professional who adapts quickly to new and challenging circumstances.

AREAS OF EXPERTISE

• Exceptional Microsoft Office Suite skills.

• Ability to maintain confidential and highly sensitive information.

• Excellent project management, organizational and written communication skills.

• Experience with complex domestic and international travel arrangements.

• Exemplary people skills with the ability to network and build relationships.

• Results oriented professional driven by a strong work ethic.

• Creative mind, attention to detail and a commitment to follow through.

• Supervisory and management skills.

• Efficient with QuickBooks and other accounting and data management programs.

• Fundraising and event planning experience.

• HR new hire processing, creation and implementation of office policies and procedures.

• Ability to manage multiple priorities in a fast paced environment.

PROFESSIONAL EXPERIENCE

2010 – 2012 ICertainty– Bethesda, Maryland

Job Title: Executive Administrative Assistant

• Provide advanced executive administrative functions supporting entire executive team including

overall management and facilitation of extensive calendar appointments and coordination of complex

domestic and international travel for the executive team.

• Act as a liaison for the CEO and CFO to ensure that various departments provide requested support in

an efficient and timely manner.

• Project management for multiple ventures both simple and management intensive.

• Assist with preparation and distribution of meeting briefings and proposal materials including editing,

proofreading and providing quality assurance.

• Maintain prompt delivery of planned activities in support of the CEO and executive team.

• Screen incoming calls and correspondence and respond independently whenever possible. This

includes interactions with high ranking individuals from large national and international firms.

• Office Management/Operations responsibilities including; maintaining all office supplies, ensuring IT

requirements are met, new hire HR processing, creation and implementation of office policies and

procedures, negotiations of current health insurance contracts and interactions with numerous

agencies and officials on the local, State and Federal level.

• Assist with banking and payroll, including computerized accounting through ICertainty software.

• Direct interaction with clients in scheduling meetings via telephone, video or in person.

• Facilitate and prepare high volume of email and written correspondence.

• Generation of meeting agendas and meeting minutes, preparing conference rooms including audio

visual requirements and catering for meetings.

Brenda Hopson

2784 Homestead Road Santa Clara, California 95051

T: 202-***-**** / ********@*****.***

2005 – 2010 Sheridan Group– San Francisco/Washington D.C.

Job Title: Executive Administrative Assistant

• Provide executive administrative support to Vice President of Finance and Operations.

• Populate and manipulate Excel Spreadsheets, validating data for accuracy.

• Compilation and documentation of all findings in draft and final reports.

• Perform other related duties including; data management, project management (data and statistical

compilation, forecasting and report presentations) cost benefit analysis processes.

• Create and prepare PowerPoint briefings and graphics for VP.

• Coordinate contracts and schedules with internal and external customers.

• Create correspondence on behalf of VP and help maintain consistent client and prospect contacts.

• Responsible for maintaining VP’s calendar of events and coordination of travel schedules.

1998 – 2005 Venture Communications– Washington D.C.

Job Title: Executive Assistant/Communications Assistant

• Complete executive administrative functions assisting with office operations supporting the Director

including; scheduling and calendar maintenance, coordination of executive travel reservations and

travel schedules and assuring a reliable flow of information within the office.

• Maintenance of internal and external customer files.

• Front office point of contact greeting and directing visitors, answering and routing phone calls,

receiving and distributing mail and packages.

• Assist with preparation and distribution of meeting, briefing and proposal materials including editing,

proofreading and providing quality assurance for briefings and presentations.

• Generation of meeting agendas and meeting minutes, preparing conference rooms including audio

visual requirements and catering for meetings.

• Identify and secure required facilities and equipment for special events and staff meetings.

• Assisted in writing and disseminating information to the media.

• Help maintain and cultivate positive public and media relationships.

• Managed flow of information to volunteers and donors throughout various fundraising campaigns and

generated acknowledgement letters to all donors on a timely basis.

EDUCATION

Bachelor of Arts Degree Business Administration, New College of California, CA 1992

Contact this candidate