Manager Administrative Assistant

Tiffany Clement Resume

TIFFANY M. CLEMENT ***** Malaga Way Rancho Cordova, CA 95670 916-***-**** abqmig@r.postjobfree.com E XE C UT I VE AS S I S TA N T / AD M IN IS T RA T I VE AS SI S TA N TTalented, focused Office Professional with a proven record of accomplishment in managing a fast paced,goal oriented team of real estate professionals. Ability to prioritize and remain focused on an issue while demonstrating excellent customer service skills. Strong Presentation, Verbal & Written Office & Marketing Budget Communication Skills Preparation/Administration Ability to handle sensitive and highly Ability to Manage Multiple Projects confidential tasks Under Deadlines and Constraints Real Estate & Brokerage Strong Interpersonal Skills Microsoft Office & Adobe Professional Effective Team Player Accounts Payable & Receivable Team Building & Management Notary Public Marketing & Team Building Events P ROFESSIONAL E XPERIENCE ADMINISTRATIVE ASSISTANT / CLIENT SERVICES, 2009 - Present CBRE, INC Sacramento, CA Serve as Support Administrative Assistant for team of four top producing Retail Real Estate Brokers. Responsible for processing all of the day to day work flow. Supports all the administrative needs of the team, including: creation and maintenance of all team documentation related to property listings, tenant representation materials, and sales and leasing, client communication, manages the team s databases, processes all of teams accounting including accounts payable and receivable, assists with client relations, marketing events and team building events. Responsible for coordinating all travel, completing expense and mileage reports, updating and maintaining departmental calendars and preparing and sending correspondence on behalf of brokers. Field and route incoming calls, arranges conference calls and organize agendas/meeting minutes. Type and coordinate a variety of correspondence and letters from dictation, longhand and typed originals. Preparing tour packages and site presentations for use at real estate council committees/meetings. Preparing, reviewing, and compiling lease files for deal closing. Managing and organizing all team filing (hard copy and electronic). SENIOR ADMINISTRATIVE ASSISTANT / MARKETING LIAISON, 2006 2009 OPUS WEST CORPORATION Sacramento, CA Serve as Administrative Assistant for Real Estate Department consisting of VP of Real Estate, Director of Retail Properties, Manager of Office & Industrial Properties and Representative of Leasing and Sales. Responsible for coordinating all travel, completing expense and mileage reports, updating and maintaining departmental calendars and preparing and sending correspondence on behalf of company executives. Responsible for recruiting, orienting, training and supervising Administrative new hires. Managing and Creating Marketing and Sales Packages for Real Estate and Construction Department. Preparing, reviewing and maintaining Real Estate related reports for Executives as well as corresponding reports for the headquarter/corporate offices. Managing all office supplies stocking and ordering, manage office IT, scheduling of phone rotations, manage vacations schedules, schedule meetings and phone conference calls. Continued TIFFANY M. CLEMENT Page Two Professional Experience Continued Responsible for management of file storage, in office and archived files at storage unit. Coding, distributing and processing accounts payable invoices as well as creating, sending and follow through of accounts receivable invoices. Leadership in the setting and achieving of strategic and organizational goals. Coordinate flow of communication between administrators, faculty, clients, and outside contacts Coordinate, plan and run Marketing Events for Northern California; including Ground Breaking, Grand Opening and Broker Events, Employee events; such as Annual Picnic, Holiday Gala and Team Building Events. Assisting in creating, managing, tracking, finalizing and reviewing Marketing budgets from year to year. Creating Marketing Event flyers, posters and invitations (Design Portfolio available upon request). OFFICE MANAGER / OWNER, 2002 2007 SIERRA VIEW CONTRACTORS Sacramento, CA Served as Office Manager for family run Construction Company, company worked with National Home Depot and Lowes Home Improvement Stores installing doors and windows customers purchased. Daily duties consisted of answering business calls, scheduling installation appointments, receiving orders via internet and fax, communicating with stores to satisfy customers needs, data entry, accounts receivable/payable. ASSISTANT COUNTER MANAGER / COUNTER MANAGER, 1998 2003 FEDERATED GROUP Sacramento, CA Sales Associate for Foley s Department Store Juniors Department, Las Vegas, NV Beauty Advisor for Foley s Lanc me Cosmetics Department, Las Vegas, NV Counter Manager for Lord & Taylor, Erno Lazlo, Arden Fair and Borghese Cosmetics Department, Littleton, CO Beauty Advisor for Foley s Lanc me Department, Denver, CO Counter Manager for Foley s Lanc me Department, Lakewood, CO Asst. Counter Manager/Counter Manager for Macy s Lanc me Department, Citrus Heights, CA Sales of clothing and cosmetics, excellent customer service, assist customers with purchase choices, answer phones, take/complete phone orders, open department credit accounts, stock new merchandise, and handle returns with customer satisfaction in mind. Manage up to eight beauty advisors including managing schedules to make sure counter always had correct amount of coverage, review sales goals, compare currents sales to last year and distribute new goals based on increasing revenue, successfully execute purchase-w-purchase and gift-w-purchase promotions. SELECTED CONTRIBUTIONS / AWARDS: Successfully built accounting and project management database from scratch using Microsoft Access software. Promoted to Senior Admin and given the responsibility of marketing duties within eight months. Managed and successfully completed office move consisting of 40 employees, including coordinating furniture installation, packing, storage, unpacking and new office setup. Coordinated and ran internal surveys for Sacramento Business Journals Annual A+ Employers Awards for two years. Opus placed top ten out of hundreds in both years. EDUCATION & ASSOCIATIONS Microsoft Access Fundamentals 2007/2010, 2012 AcademyX Computer Training Sacramento Marketing & Public Relations (in progress), 2010-2013 University of Davis Extension Sacramento Photoshop CS3 & InDesign CS3, 2008-2009 New Horizons Computer Center Sacramento American Marketing Association Member since March 2007 Sacramento Valley