Administrative Assistant Management
Resume:
Kamylla Soares
Email: *********@********.***
Address: ** ******** ***.
City: Daly City
State: CA
Zip: 94015
Country: USA
Phone: 415-***-****
Skill Level: Experienced
Salary Range: $40,000
Willing to Relocate
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
KAMYLLA SOARES
65 Penhurst Ave.
Daly City, CA 94015
Phone: 415-***-****
Email: *****************@*******.***
EXECUTIVE ADMINISTRATIVE ASSISTANT
Corporate Executive/ Personal Assistant and troubleshooting specialist with an impressive command of the Executive responsibilities and corporate operations including organization, management, training and expert competence in people skills, project management, prioritization, budget management, time management, financial planning and strategic analysis with strong leadership capabilities. Highly experienced in supporting the needs of medical offices, upper level management and various departments. Exceptional ability to manage calendars, utilize good judgment, ensure confidentiality, maintain filing systems, coordinate company events, assist with special projects, and take initiative. Facilitates meeting planning, develops presentations, sorts mail, places orders, and handles ongoing office needs with professionalism and tact. I am seeking a position where all these skills can be further cultivated as well as assist in the progressive development of a quality organization. I have 8+ years experience that allows me to bring a great deal to the table in many aspects of business. Fluent in Portuguese, Spanish and English.
AREAS OF EXPERTISE
Event Planning/Coordination
Logistics Coordination
Calendar Management
Multi-Tasking
Travel & Itinerary Coordination
Staff Training/Reviews
Appointment Scheduling
Transferring/Screening Calls
Clerical/General Office
Document/File Preparation
Policies & Procedures Manuals
Business Correspondence
Data Management/Entry
Mail Sorting/Distribution
Filing Systems
Records Management
Accounts Payable/Receivable
Spreadsheet & Database Creation
General Ledger
Inventory Control
Purchase Orders
Process Streamlining
Computer Literate/Internet Savvy
Operations Improvement
Microsoft Office (Word, PowerPoint, Excel, Outlook, Access, Project, Publisher and Share Point); Visio; Adobe Pro; Oracle Database Systems; IBM Lotus Notes Knowledge Management; SRM, Concur, HR SAP, CATS; 50 WPM.
KEY SKILLS ASSESSMENT
ADMINISTRATIVE SUPPORT - Highly experienced in administrative tasks: multi-line phone management, document filing, correspondence preparation/editing, shipment arrangements, faxing, copying, scanning, printing, and computer tasks.
BOOKKEEPING - Billed and received payments within 14 days of billing. Accounts Payable paid within 40 days, no late payments. Accounts Receivable 80% collected within 30 days; 100% within 60 days. Medical Billing, ICD-9 Coding and Diagnosis Coding.
PROFESSIONAL EXPERIENCE
KAISER PERMANENTE, OAKLAND, CA OCTOBER 2012 - PRESENT
SENIOR ADMINISTRATIVE ASSISTANT - APR CONSULTING INC.,
* Supports one or more mid to senior-level managers with their administrative needs.
* Facilitates tuition reimbursements, stipend application process, and interdepartmental collaboration.
* Manages projects, composes reports, prepares presentations, and recommends purchase decisions.
* Assists, trains, and supervises other staff members to perform daily tasks.
* Prepares a variety of letters, memos, procedures and other written materials.
* Reviews applications for payment for completeness, accuracy, and conformance to program requirements.
U.S. DEPARTMENT OF LABOR: OASAM, SAN FRANCISCO, CA APRIL 2011 - SEPTEMBER 2012
EXECUTIVE ASSISTANT - JOSEPHINE'S PROFESSIONAL STAFFING INC.,
* Coordinated special events, requests, projects, and communication plans in support of the Executive Officer, Regional Administrator and various departments/divisions.
* Maintained Executive and Regional Administrator calendars and meeting agendas, prepared materials used in Executive presentations.
* Coordinated and arranged Executive travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations.
* Maintained control of assets and inventory.
* Managed administration tasks for Committee meetings, including compiling agendas, recording minutes and drafting correspondence based on meeting outcomes.
* Coordinated new hire setup (supplies, equipment, telephone and cubical space).
* Provided administrative support including copying, faxing, mail handling, and supplies management.
* Maintained office equipment and supply of general stationery, and ordered repairs and servicing of machinery as required.
* Managed incoming and outgoing mail and ensured appropriate stamps on all mails.
* Monitored all service requests that come in via email, the phone, or in person for building related maintenance issues.
* Managed the general office including purchase of office supplies, answering incoming calls, responding to general emails and troubleshooting IT issues.
* Maintained a clean, professional and safe working environment by inspecting and scheduling maintenance, and ensuring that all office and property equipment is properly accounted for and in safe working condition.
PACIFIC GAS AND ELECTRIC COMPANY, SAN FRANCISCO, CA MAY 2008 - MARCH 2011
TECHNICAL ASSISTANT - AGILE*1 STAFFING AGENCY
* Verified and audited application packages in database, with a set daily production goal.
* Performed quality assurance for projects to ensure payment information was captured.
* Identified discrepancies and sought out explanations before payment process was completed.
* Process applications according to current policies and procedures.
* Process checks payments on a daily schedule; modified check stub corrections.
* Trained new verifiers and current teammates.
* Modified draft presentations, spreadsheets, and reports.
FAMILY CHIROPRACTIC CLINIC, SAN FRANCISCO, CA AUGUST 2005 - MAY 2008
ADMINISTRATIVE ASSISTANT
* Responsible for light bookkeeping, customer service, insurance claims, and new business promotions.
* Greeted patients and answered questions about appointments; scheduled visits; verified insurance.
* Assisted with the training and hiring of new staff members.
* Operated multi-line phone systems, collected patient information co pays/deductibles.
* Performed clerical duties: data entry, faxing, filing, copying, inventory and filing medical charts.
EDUCATION & TRAINING
Diploma, Colegio Marista Goiania, Goiania - GO, Brazil
Neighborhood Emergency Response Team (NERT), San Francisco Fire Department, License 25865 (2012 - 2014)
U.S. Department of Labor Courses
Fair Labor Standards Act DOL No FEAR Act Records Management for Everyone Plain Writing, Continuity Awareness Information Systems Security and Privacy Awareness Business Writing: How to Write Clearly and Concisely
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