Human Resources Assistant

Sierra Hughston

Email: *********@********.***

Address: **** ********* *****

City: Manassas

State: VA

Zip: 20111

Country: USA

Phone: 703-***-****

Skill Level: Experienced

Salary Range: $50,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Sierra M. Hughston

7520 Albemarle Drive Manassas Va 20111

H-703-***-**** / C-703-***-****

*********@********.***

PROFESSIONAL PROFILE

Excellent Phone, Written, and Interpersonal Skills Excellent planning and organizational skills

Experience with JPAS and eQip as used by both candidate and DoS Understanding and experience with DoD and DOS security procedure

Proficient in Microsoft Office Suite Proficient with spreadsheet and database creation

Excellent internet researching skills Experience with PeopleSoft and HR Smart

PROFESSIONAL EXPERIENCE

1/2011 1/2013 SOC, Inc Chantilly, Virginia

Facilities Security Coordinator

(Started as Temporary Contract Position via YOH Federal Services, then hired on by SOC as employee)

Working directly with candidates for ensuring SF86 completion to Department of State standards from initiation to submission

Traveling to work with candidates in person to get packets completed for submission to Department of State

Reviewing SF86s for multiple candidates

Working under constant deadlines

Reviewing and correcting SF85s for non US citizens

Creating and Maintaining tracking spreadsheets

Reviewing Finger Print cards to ensure completeness and accuracy

Working with and understanding Department of State security procedures and requirements

Integral part of standing up the Department of State BESF contract in Iraq

Providing QA/QC for security packets and records kept of candidates for both US citizens and Third Country Nationals

03/2010 12/2010 NTT America Inc. Vienna, Virginia

Human Resources Coordinator

(Temporary Contract Position)

Handled on boarding of new employees from initiation of background check to new hire paperwork

Collected, organized and processed all timesheets and leave requests then entered on transmittal to payroll

Managed employee files

Posted new positions via HR Smart and maintained from initiation to closing

Transmitted paperwork to Payroll department and closed out employee in system upon termination

Processed employee verifications

Sent out separation paperwork to all employees leaving company

12/2008 10/2009 KSJ & Associates, Inc. Falls Church, Virginia

Human Resources Assistant

(12/2008 5/2009 Working via ALTA IT as a Temp to Hire 6/2009 became Full Time Employee)

Handled all day to day Human Resources tasks

In and Out processed all new and exiting employees

Prepared new hire orientation packets with Tax forms and benefits information

Prepared and maintained Human Resources Files

Updated and maintained Resume, Core Capabilities and Asset databases

Updated and maintained employee lists with contact information, emergency contacts, birthdates, social security numbers, hire dates and employee numbers

Prepared and distributed monthly company newsletter

Compiled list of all employees certifications, training and degrees and maintained that information in Core Capabilities database

Updated and distributed new/updated employee manuals to all current and new employees

Posted open positions on Monster.com and Yahoo Hotjobs as well as distributing to all employees and sending to correct person to have listing posted on company website

Main point of contact with multiple staffing agencies to find candidates for positions

Maintained and scheduled multiple calendars for meetings, conferences and interviews

Worked with multiple managers and agencies to schedule interviews, provide feedback and update database with all feedback and interviews comments for potential candidates

Worked with agencies and managers to schedule for new hire start dates

Attended an ADP course on benefits management and tracking in PayeXpert online Payroll system

Worked with PayeXpert payroll system

Assisted in implementing, daily maintenance and creating new employees and user accounts in an online based timesheet system

Worked with caterers and locations to put on company parties

E-Verified all new employees

Worked with insurance broker to process all new employees for medical, dental, short term disability, long term disability, Term life, and accidental death and dismemberment coverage

Worked with investigators coming to review employee files for security clearances

Back up receptionist

11/2007 12/2007 NITEK Inc. Sterling, Virginia

Receptionist

(Temporary Contract Position)

Answering and directing phone calls

Greeting and signing in visitors

Picking up, sorting, and distributing mail

Order Coffee and coffee supplies

Logging invoices, employee payment requests, and travel documentation for accounting

Copying, Scanning, Emailing, matching and filing of invoices and packing slips

Organizing files, folders, and binders

05/2007 09/2007 Data Systems Analysts, Inc. Fairfax, Virginia

Recruiting Assistant (Positions held concurrently)

Posting job openings on internal website and various Job Posting sites

Searching resume databases and screening for qualified candidates

Doing initial phone screen of candidates for qualifications, interest, pay range, and interview scheduling

Preparing files for all candidates

Preparing offer letters and employment agreements using preciously prepared templates

Collecting all employment paperwork

Giving the Predictive Index survey and entering information into system to create the report for managers

Scheduling interviews for multiple managers

Security Assistant

Verifying Department of Defense security clearances in the Joint Personnel Adjudication System

Initiating clearance investigations as needed

Walking employees through the clearance application process with paperwork and other needed information

Answering questions on process and eQip problems

Preparing fingerprint cards

Reviewing SF86 paperwork for submittal

Reviewing employee security files to bring them into compliance with NISP regulation

Following investigation process and notifying the necessary parties when an action or adjudication was made

3/2006 05/2007 Integrated Information Solutions, Inc. Manassas, Virginia

Executive Assistant (Positions held concurrently)

Maintaining Senior Vice Presidents Calendar

Making travel arraignments as needed for current or potential employees

Maintain and update phone listing as well as phone tags for all employees

Maintain office inventory as well as pricing and ordering all needed supplies to maintain efficient operations

Creating message and order forms for all divisions of the company

Assembling, preparing and binding briefing packets for marketing director

Proofreading and updating of documents as requested

Handling all incoming and outgoing correspondence via Mail, Fax, Courier, or Delivery Service

Filing paperwork as necessary

Planning and organizing company functions

Packaging and shipping items both domestically and internationally via FedEx and USPS

Answering all incoming phone calls and screening calls for CEO and VPs

Assistant Facility Security Officer

Successfully completed training course on JCAVS/JPAS (Joint Personnel Adjudication System)

Created and transmitted all Visit Access Requests/Letters for all cleared employees for access to secure facilities and classified meetings

Initiated clearance investigations for employees

Created badges for all employees with specific markings showing clearance level for both internal use and ID Verification use for employees on client sites. Created operations manual on this procedure

Updated and maintained security files for past and present employees.

Met with special investigators for security file reviews for clearance investigations

Verified clearance in JPAS for potential employees

HR Coordinator

Maintained relationship with all current staffing firms and built relationships with new firms

Edited all job descriptions received from clients and removed all client specific information before posting position on online Job Boards and sending to staffing firms

Ran daily searches for candidate resumes matching job criteria

Contacted qualified candidates, did initial phone interview and scheduled in person interviews

Reviewed all resumes that came in from candidate applications, staffing firms, or through board searched.

Handled all paperwork in processing of new employees

Contacted and interviewed all references given by potential / new employees

Prepare and reformat resumes for submission to client

2/2005 3/2006 Marblex Design International, Inc. Fairfax, Virginia

Administrative Assistant

3/2003 - 1/2005 Multiple Temporary Contract Positions

EDUCATION

2003 High School Diploma Osbourn High School Manassas, Virginia

SECURITY CLEARANCE

DoD Secret Clearance Currently in Adjudication

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