Administrative Assistant Sales

Linda Heinis

Email: *********@********.***

Address: ***** *. ***** ******

City: Aurora

State: CO

Zip: 80014

Country: USA

Phone: 303-***-****

Skill Level: Experienced

Salary Range: $32,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

LINDA HEINIS

12379 E. Bates Circle

Aurora, CO 80014

Telephone: [303-***-****]

PROFILE:

Extremely dependable Administrative Assistant and Office Supervisor with a professional appearance and demeanor with public and private sector experience.

Executives, managers, sales personnel, and employees can rely on me to take care of office-related matters in a thorough, conscientious, organized, good-natured, and unflappable manner.

COMPETENCIES:

* Scheduling

* Travel Arrangements

* Meeting Planning and Management

* Catering, Reservations. and Meal Arrangements

* Trade Show Logistics

* Supervision

* Filing and Records Management

* Personal Assistant

* Confidentiality

* Reception

SKILLS:

* Ms Office (Outlook, Word, PowerPoint, Excel)

* UPS and Fed-Ex Shipments

* Postage Meter

* Fax and Digital Copier Equipment

* Multi-line Telephone System

* Oral and Written Communications

* Attention to Detail

PROFESSIONAL EXPERIENCE:

Executive Administrative Assistant - Temp Position

May 29 to July 13, 2012

Einstein Noah Restaurant Group, Lakewood, Colorado

Worked directly for the Chief of Marketing and Chief of Finance at the Einstein corporate office.

Duties Included: Extensive scheduling of meetings using Outlook 2010 Calendars, preparing weekly expense reports using Expensewire computer software, collating and binding of 12 weekly reports for each executive, answering of phones for both executives and various other daily activities.

Administrative Supervisor & Meeting/Event Planner

July 2000 to September 2011

EPS Settlements Group, Inc. Greenwood Village, Colorado

Worked directly for the President of the Company. Took care of wide and varied duties that included general office administration; managing the reception and shipping function; greeting guests; scheduling and managing local and national meetings; handling catering and reservations; coordinating trade show attendance; and, making travel arrangements. Also acted as Personal Assistant to the President.

* Booked travel for the President (~25 trips/year). Included making airline, hotel, and car reservations.

* Made travel arrangements for employees. Made limousine arrangements for guests.

* Supervised 2 receptionists (Denver and Los Angeles) and performed back-up reception duties.

* Planned and coordinated the national sales meeting annually involving sales personnel from 50 field offices, their guests, speakers, and officials from the 10 largest U.S. annuity insurance companies (120 - 200 attendees) held at distant locations across the country.

- Created and distributed invitations, prepared nametags, and sent and compiled post-meeting surveys.

- Made site visits of resort properties, recommended site selection, and executed contracts.

- Planned menus, and recommended and arranged entertainment.

- Organized special events such as golf tournaments, and procured guest and speaker gift items and prizes.

- Prepared and administered a $180,000-200,000 budget.

- Saved $30,000 for the Company in 2011 by conscientiously budgeting.

* Bi-annually, planned and managed the field staff conference (~60 attendees) performing the same duties as above.

* Annually, arranged the Company's "Gateway Battered Women's Services" Christmas party for 150 children.

* Coordinated lodging and catering for Corporate office meetings (~15 year), made lunch and dinner reservations upon request (~30 year), and arranged Company parties twice a year.

* Handled trade show logistics for 50 field sales offices (25-30 year).

- Processed show and participant registrations, arranged show space, requested payment from A/P, prepared furniture work orders, shipped booth items and promotional and marketing materials, and pre-arranged booth return.

- Maintained tracking log for each trade show attended. Logged space, payments made, items shipped and returned, and Company attendees.

* Updated the Company-wide mailing list monthly. Set-up and maintained Corporate office files. Prepared and distributed the monthly Company newsletter.

* Processed all business stationery orders for all Company locations.

Administrative Staff

1989 - 2000

University of South Dakota, Department of Nursing.

Rapid City, South Dakota

Worked for the Director of School of Nursing, 6 Nursing Instructors, and the Student Services Coordinator.

* Spoke with prospective students about the nursing program.

* Prepared exam and syllabi materials, clinical rotation schedules, workbooks, handouts, student schedules, and mailing lists of faculty, students, applicants, etc.

* Prepared major reports such as 400 pages of NLN Accreditation Report and the South Dakota Board of Nursing Accreditation Report.

* Filed and tracked contracts for various clinical agencies.

* Purchased all office supplies. Processed invoices for payment through Central Administration.

* Booked travel for instructors. Included obtaining travel advances, making airline and hotel arrangements, and completing travel expense reports.

* Planned large and small Department meetings.

EDUCATION: Completed 3 semesters of business classes at Black Hills State University, South Dakota.

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