Administrative Assistant Manager

Janet Gavin

Lake Forest, CA

abqaj9@r.postjobfree.com

(Just the Facts)

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RESUME / CV

Janet Gavin

Lake Forest, CA 92630

INTRODUCTION:

In the following pages, I have included the requisite facts found in most resumes, but I am also heeding the classic advice that I used to pass on to my English students:

Show, don't tell.

So please click on the links provided, where I show in my online resume (website) examples of what I can only tell you about below.

For example, I can tell you I love the challenge of solving a big, complex problem, and I'm a good finisher, but you still haven't learned much about me. However, if I show you how I single-handedly laid 750 square feet of in my home, you get a better picture: You can see that I am good at planning, attending to details, learning new skills, and following through. You will know that I am energetic and adaptable (and slightly crazy).

I hope you enjoy examining my website, and please contact me if you think my skills and experience will match well with the needs of your organization. Please also feel free to forward my resume to others. Finally, I would very much appreciate hearing from you if you have suggestions for improving my website or enhancing my job search.

Thank you.

Janet Gavin

Lake Forest, California

Certifications

Education

Experience: Computer Applications

Experience: Information & Systems

Experience: Teacher/Trainer Major Honors

Personal Qualifications

Professional Profile

Skills: Computer

Skills: Writing & Other

PROFESSIONAL PROFILE:

Writerand researcher with excellent computer skills and experience in desktop publishing.

Award-winning public speaker and speech writer.

An experienced, highly effective manager and a patient trainer. (Please contact me for a copy of my "Management Style and Philosophy.")

Savvy developer of training programs and skilled at boiling down complex material into small, easy-to-follow steps.

Proactive problem-solver who undertakes challenges with high enthusiasm and follows through with creativity and professionalism.

SKILLS:

: Taught writing, grammar, and mechanics to college students for nine years, but writing and editing have also been major duties in other positions

(i.e., writing procedures, reports, correspondence).

TRAINING/TEACHING: Taught students and trained staff (see WORK EXPERIENCE: Teaching

Positions below).

PUBLIC SPEAKING: During years of teaching and training, gained significant experience in speaking before groups. Prior to that, competed in college forensics tournaments and won many awards in

public speaking and speech writing. See section below or page in website.

RESEARCHING : Taught research skills to college sophomores enrolled in English composition courses on writing the term paper; therefore, very skilled and experienced at using a variety of sources and methods, including the following:

The Internet (of course).

Major library cataloging systems e.g., Library of Congress, Dewey Decimal.

Asking smart people.

: Passed all exams for Microsoft Corporation Certified

skills samples available on website at www.janetgavin.com/misc.

Word. Please see samples in

brochures, posters, tote bags, t-shirts,

own website using Dreamweaver .

Maintained web pages on employer website using MS FrontPage.

Enough HTML to be dangerous. For example, can make adjustments to HTML in Dreamweaver Code View when program hiccups in Design View.

ACCOUNTING/BOOKKEEPING:

Maintained budget expenditure records and reconciled them to general ledgers.

Verified compliance with government regulations and company policies as well as grant and contract restrictions and regulations.

Prepared financial reports

To protect privacy, references and employers' contact information will be provided on the application form.

2006 2007

Publications Administrator - Writer/Editor

BernardsGeneral Contracting and Construction Management

Laguna Hills, CA

DUTIES: Edited manual on construction procedures and company policies.

2001 2005

AAIII - Communications and Operations Specialist

Continuing Medical Education (CME)

School of Medicine

University of California, Irvine

Irvine, CA

DUTIES:

WRITING: Wrote procedures used to train scores of CME coordinators, who were responsible for reviewing or completing (to their horror) dozens of documents required for accreditation of their courses. A few examples: The initial CME Application and Budget Projection Form; Commercial Support Agreement; Faculty Disclosure Forms; Publication Regulations; Participant Registration List; Course and Speaker Evaluation Forms and Summaries.

IT / WEB and MARKETING COMMUNICATIONS:

Managed the UCI CME website, where physicians found registration information on all current and future Continuing Medical Education courses accredited by the UCI School of Medicine.

Using Adobe desktop publishing programs (Illustrator, Photoshop, Acrobat), did of items such as brochures, posters, tote bags, and t-shirts for CME courses and other School of Medicine events.

IT / COMMUNICATIONS / DATA MANAGEMENT:

Designed and maintained the CME Database of Courses, the backbone of the organization's statistical reports required by the UCI School of Medicine and the national accrediting body (the Accreditation Council for Continuing Medical Education /ACCME). During the recent accreditation process, ACCME rated UCI's program Exemplary, in part because the data was so accurate and complete. As a result, the department was awarded a six-year accreditation instead of the customary four-year period.

Designed CME forms using Microsoft Excel and Word prgrams.

Produced a variety of reports and designed CME forms using Microsoft Excel and Word programs.

Trained staff to use more sophisticated features of Microsoft Office programs, and acted as Computer Troubleshooter when problems arose.

1994 2001

Homemaker: While a homemaker, worked as an Administrative Assistant for temporary employment services at University of California, Irvine, and Remedy Staffing (2000 2001).

1988 1994

Professor of English

Saddleback College

Mission Viejo, CA

DUTIES:

Taught writing, research, and grammar courses to college freshmen and sophomores.

Coordinated the Writing Laboratory and maintained the lab computers.

Taught word processing to over 1,200 beginning computer users in English composition classes (this was from mid-1980's to mid-1990's, before most students had computers at home). From turning on the computer to creating, editing, saving and printing out a document, the sessions took only one and one half hours, yet students left knowing the basics of producing a complete document.

Participated on committees and in professional conferences.

1985 1988

Part-Time English Instructor

DUTIES: Taught English composition at Palomar College (1988), MiraCosta College (1988), and San Diego State University (1985-87, while attending graduate school). If necessary, details of these three wonderful teaching experiences can be provided on the application form.

1983 - 1985

Administrative Assistant

University of California, Irvine

Irvine, California

DUTIES: Worked as an Administrative Assistant for UC Irvine Temporary Services prior to starting graduate school and during summer vacations.

College Undergraduate Years 1983

Accounting Assistant at UCLA.

Budget Coordinator and Senior Staff Trainer at Seattle Central Community College.

(Worked in these positions while an undergraduate and prior to starting graduate school in 1984.)

DUTIES: Please see Accounting/Bookkeeping in SKILLS section above. Additional details of duties are available upon request.

EDUCATION:

: Emphasis in Rhetoric and the Teaching of Writing, San Diego State University,

GPA 3.85, 1987. (Upon request, transcripts can be forwarded directly from SDSU.)

: Emphasis in Literature and Education. Summa Cum Laude, California State University, Northridge, GPA 3.78, 1982. (Upon request, transcripts can be forwarded directly from CSUN.)

Continuing Education: A school junky. Since graduate school, have taken many classes at UCI Extension, Saddleback College, National University, and elsewhere (some classes for credit, some to enhance work skills, others just for pleasure). There are too many to list, but here are some examples: HTML, environmental studies, Asian literature and culture, digital arts (Photoshop, Quark, and Illustrator), First Aid Basics, Latino Culture in Los Angeles, Microsoft Access Basics, ballroom dancing, AutoCAD, and many more.

MAJOR HONORS:

: While a college student, took part in numerous public speaking tournaments and competed against some of the top college speakers in the country. Contestants

were judged on both their speech writing and delivery skills.

Phi Rho Pi National Forensic Society Tournament, Chicago, Illinois:

National Gold Medal Winner in Persuasive Speaking event.

National Silver Medal Winner in Oral Interpretation of Literature event.

California State Championships:

Silver Medal Winner in Oral Interpretation of Literature event.

Awarded other public speaking trophies at regional tournaments and campus events.

Award: College Speech Department Outstanding Student of the Year.

: San Diego State University, English Department Master's Degree Program. Won the scholarship two years in a row (1985-86 and 1986-87). A major academic prize awarded by the Harcourt Brace Jovanovich Publishing Company.

Mary Snyder Memorial Scholarship Award: California State University, Northridge, Department of Education, 1981. For the candidate who shows highest promise as a teacher of English.

(Try not to gag. The Résumé Police made me include this stuff.)

Elected to National Honor Society while attending California State University, Northridge.

Semi-Finalist, "Molly" Writing Contest, 2001: A prestigious contest for aspiring novelists, the "Molly" attracts writers from across the United States and Canada .

While Professor of English at Saddleback College, awarded four Faculty Development Grants

over a six-year period for various special projects. Example: One grant funded development of a

program for .

CERTIFICATIONS:

Lifetime California Community College in Language Arts and Literature.

CBEST : Passed state exam certifying qualifications for teaching K through 12th grades.

Certified Trainer in First Aid, CPR and AED (Automated External Defibrillator).

Completed 8-week (16-hour) equivalency* course in FEMA Community Emergency Response Training through University of California, Irvine, April 2005. *Equivalent UCI course is

called Campus Search and Rescue (CSAR).

PERSONAL QUALIFICATIONS:

Please visit the section in the online version of this résumé for concrete examples

of the work ethic, transferable skills, and personal characteristics noted below. But if asked to name

the one, over-riding personal qualification, it would be a natural tendency to swing into problem-solving mode whenever faced with a challenge:

Creative, proactive problem-solver.

Self-motivated. and problem-solving.

Persistent. Follows through until the problem is solved. (My nickname is bird dog because I focus on the goal and I'm a good finisher. )

Attends to details when solving the problem. Thinks ahead and respects Murphy's Law.

Enough buzzwords, yet? You want more?! Okay, if you insist . . .

Able to in order to solve the problem.

Well-organized. Good researcher and planner when approaching the solution to a problem but at the same time has a Bias for Action (with apologies to Peters and Waterman of In Search of Excellence):

Not just Learn by doing (Peters), but . . . Create, discover, invent and problem solve by doing.

Not just Do it, fix it, try it (Peters), but . . . Do it, try it, fix it, try it again, and repeat as needed

until the problem is solved.

Once the problem is solved, determine if problem needs algorithm documented for future

reference.

and very willing to do so for work purposes.

.

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