Administrative Assistant Office
Resume:
AA ***
Smyrna, TN *****
************@*****.***
HANNAH LORENE SHIPP
OBJECTIVE To execute any responsibility assigned to me both efficiently and adeptly
To support the mission of the organization I represent and to advance that mission through
every task I accomplish as an employee
To remain open to learning and growing through whatever work I do, so that I may be able to
have a positive effect on my surrounding environment
To always leave a place in better condition than that condition in which I find it
SKILLS & Dependable, helpful, and hardworking; principle- and rule oriented; easily adaptable and a
quick learner
ABILITIES
Good writer; excellent grammar and compositional style; pay close attention to details
Excellent people skills; well-mannered; articulate, courteous, good communicator,
peacemaker, etc.; Quadrant II oriented
Adept Microsoft Office user, particularly Word, Excel, and Powerpoint
Administrative support: phones, faxing, filing, copying, scanning, PC literate, web design
(particularly Omni); skill with Peoplesoft and Bannerweb
Some skill with preparation of immigration documents (H-1B visas, in
particular)
EXPERIENCE ADMINISTRATIVE ASSISTANT I, VANDERBILT UNIVERSITY
August 2011- present
Provide administrative support of budgetary and personnel activities. Perform secretarial
duties as needed. Respond to customer needs by consulting with others as appropriate or by
following established departmental guidelines. Organize flow of daily operations to ensure
service priorities are met.
1. Monitor departmental budgets and maintain accurate and current records by:
1a. Compiling historical budget/grant data and recommending allocation of funds
1b. Monitoring grant spending against budget and report status of same
1c. Researching, resolving and justifying discrepancies
2. Project management which may include:
2a. Compiling data, conducting research assignments and summarizing findings according to
general instruction
2b. Coordinating space and facilities planning
3. Perform administrative duties by:
3a. Maintaining departmental personnel files
3b. Serving as department contact and resource for HR issues
3c. Reviewing policies and processes and recommending changes as appropriate
3d. Composing/drafting correspondence for administrator's signature
3e. May send correspondence under own signature
3f. Managing lab inventory and purchasing supplies
3g. Providing administrative support to research which may include web research and
manuscript composition/development
3h. Coordinating complex and varied travel arrangements, which may include meeting
planning
Assist the director in finishing all tasks which she desires to accomplish
Maintain files on program faculty
Maintain financial information and transactions for my program
Schedule hotels for visiting speakers
Assist students and faculty with class registration, room reservations, textbook orders, etc.
Prepare surveys, newsletters, mailings, etc., to faculty, students
Assist in PR for the program
Assist in the HR process of hiring and rehiring faculty
Prepare documents related to hiring, rehiring, evaluating, etc., of faculty members, including
visa applications for foreign faculty members
TEMPORARY OFFICE MANAGER, BELMONT UNIVERSITY
May 2011-June 2011
Received and redirected phone calls, worked in MS Office Suite and Banner, filled in for
departmental staff when out of the office, filed, and scanned
Scheduled patient appointments; maintained Medicat (medical data entry); ordered office
supplies
Assisted in public/customer relations, where needed
STUDENT OFFICE WORKER, OFFICE OF DEVELOPMENT, BELMONT
UNIVERSITY
September 2010-May 2011
Received and redirected phone calls, worked in MS Office Suite and Banner, filled in for
departmental staff when out of the office, filed, and scanned
STUDENT OFFICE WORKER, OFFICE OF ALUMNI RELATIONS,
BELMONT UNIVERSITY
August 2009-May 2011
Received and redirected phone calls, worked in MS Office Suite and Banner, filled in for
departmental staff when out of the office, filed, and scanned
Researched and posted news clips regarding Belmont alumni/alumnae on the Belmont
University alumni website (web design)
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COORDINATOR OF MUSIC REQUESTS, COLLEGE OF VISUAL AND
PERFORMING ARTS, BELMONT UNIVERSITY
August 2008-August 2009
Collected all requests for musicians to perform at various events; scheduled musicians to play
for weddings, parties, dinners, etc.
Assisted in office work, maintained Excel, managed phone calls
OFFICE SECRETARY/COMPUTER OPERATOR, LUKEN INVESTMENT
GROUP
May 2010-July 2010
Maintained company mailings, set investor appointments, took phone calls, maintained
investor database
Worked in Redtail and Redtail Imaging
EDUCATION BELMONT UNIVERSITY NASHVILLE, TN BACHELOR OF MUSIC
AUGUST 2007 MAY 2011
Honors Program major in classical piano, with a business administration minor
Belmont University Dean’s List
Baccalaureate speaker for the graduating class of 2011
Graduated as a Belmont Scholar and Engaged Scholar, 3.4 GPA
Received $10,000 per year scholarship to study piano and an ensemble scholarship to play
viola in the Belmont University Symphony Orchestra, along with a $12,000 academic
scholarship and various other scholarships and grants
COMMUNICATI Having been the administrative assistant for the Asian Studies Program at Vanderbilt
University for going on two years, I have had to employ my skill in being sensitive to other
ON nationalities, cultures, languages, and particularly personalities. I pride myself on being able
to get along well with all different kinds of people. Whatever is required of me, I get the job
done. I am trusted with many sensitive materials and documents, and I handle all situations in
a professional and trustworthy manner. I get my point across articulately and succinctly. I help
this program to run smoothly in all aspects, and I will bring that skill to the table, wherever I
go.
OTHER WORK Mathematics Tutor and Mentor, Christian Women’s Job Corps of Middle Tennessee- June
2011-present
Piano Instructor, YMCA of Middle Tennessee- June 2011- present
Volunteer Piano Instructor, W.O. Smith Community Music School- January 2009- March
2013
Mentor, Big Brothers Big Sisters of Middle Tennessee- January 2009-present
Self-Employed Piano Instructor- March 2002-present
RUTH ROGASKI, PH.D.
REFERENCES
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Director, Asian Studies Program, Vanderbilt University
****.*******@**********.***
ROBERT F. CAMPANY, PH.D.
Professor of Asian Studies, Vanderbilt University
***.*******@**********.***
BEN V. TRAN, PH.D.
Assistant Professor of Asian Studies, Vanderbilt University
***.****@**********.***
DR. BETHEL ‘BO’ THOMAS, JR.
Vice President of University Advancement, Belmont University
******.******@*******.***
DR. SUSAN WEST
Vice President for Presidential Affairs, Belmont University
*****.****@*******.***
DR. RICHARD E. SPEECE
Centennial Professor of Civil and Environmental Engineering, Emeritus, Vanderbilt
University
****.******@**********.***
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