Administrative Assistant Manager

Olivia De Leon Landry

***** ******* ***** ******

Indio, CA 92201-8839

Mobile Phone: 661-***-****

Secondary Phone: 760-***-****

E-Mail: **********@***.***

OBJECTIVE

Seeking a position where I may apply advanced administrative experience and creativity to enhance the productivity and effectiveness of an excellent organization.

WORK EXPERIENCE

Lockheed Martin Aeronautics Company-Palmdale, CA

March, 2001 – March, 2013

Administrative Assistant to Senior Structure Engineer on the U-2 Program

•Managed all administrative support requirements for the U-2 Engineering Program, including five managers, their calendars, and a total staff of approximately 145 employees.

•Responsible for making domestic and international travel arrangements via on-line travel service (Travelocity) for Senior Engineering Manager and five other managers, and other executives.

•Carries out general office duties such as: maintaining electronic records management system, ordering supplies, basic bookkeeping work, maintaining attendance roster. Opening, sorting, and distributing all incoming correspondence, including faxes and email. Establish and maintain electronic records managements system for all incoming and outgoing correspondence to insure a high quality level of communication. Ordering and maintaining office supplies for 150 people on the program via on-line ordering (Staples).

•Arranges schedules and coordinates meetings, including conference room coordination, refreshments, etc.

•Coordinated and insured satisfactory building maintenance.

•Composes and distributes inter-departmental memorandums (e-mail, documentary, and voice) ensuring timely confidential delivery and receipt of important information.

•Ensured accurate and timely relaying of information between supervisors and subordinates.

•Maintains phone listing and seating charts for group.

•Backup Administrative Support for the U-2 Program Office.

Lockheed Martin Aeronautics Company – Palmdale, CA

August, 1998 – March, 2001

Administrative Assistant to Deputy Program Manager on the X-33 Program

•Managed and maintained executives travel and schedules.

•Prepared invoices, reports, memos, letters, financial statement and other documents using Excel spreadsheets and PowerPoint presentation software.

•Analyzed and prioritized incoming memos reports to maximize efficiency.

•Opened, sorted, and distributed incoming correspondence, including faxes and email.

•Maintained prioritized files of corporate documents. Maximized management and staff work time by discretely prioritizing incoming communication or visitors.

•Prepared responses to written inquiries.

Lockheed Martin Aeronautics Company – Palmdale, CA

August, 1978 – August, 1998

Procurement Data Processor-Lead

•Provided administrative support for department, coding and data entry.

•Proofed work for completeness, accuracy, and format.

•Generated documents and routed them to appropriate organizations.

•Facilitated procurement operations with regard to schedules, workloads, and deadlines.

•Assisted buyers regarding procurement operations relative to schedule and workloads, setting appropriate deadlines.

•Regularly monitored department performance, ensuring timely completion of work to meet customer deadlines.

•Implemented changes or enhancements to procedures to improve productivity, efficiency, and service.

EDUCATION

April 2006 University of Phoenix Business Management

June 1975 East Los Angeles College Public Administration

ACCOLADES AND ATTRIBUTES

•Accolades and Attributes U-2 Program Employee of the Month – February 2004.

•Proactive at developing constructive and cooperative working relationship with others, and maintaining their over time.

•Effective at communicating with people outside the organization, representing the organization to customers, the public, government and other external sources as required.

•Secret level clearance; routinely maintains high level of confidentiality.

•Self-starter; able to work independently with little or no supervision.

•Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

•Proficient at making travel arrangements both domestic and international, and producing travel expense reports.

•Proficient at complete office maintenance, including ordering, receiving, and organizing supplies, and arranging repairs.

REFERENCE Furnished Upon Request

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