Manager Management

ALAN G. IRELAND **** Firethorn Drive • High Point, NC 27265 • 336-***-**** • *********@*****.***

SYNOPSIS:

ACCOMPLISHED BUSINESS ADMINISTRATOR with expertise in management, supervision and procurement.

Emphasis in research and development of projects and personnel. Well rounded experience transferable to all

businesses and industries.

HIGHLIGHTS OF QUALIFICATIONS:

• Highly motivated to achieve. • Loyal, dependable and focused.

• Excellent organizational and communication skills. • Thorough and precise inattention to detail.

• Work well in a team oriented or autonomous setting. • Skilled multi tasker.

PROFESSIONAL EXPERIENCE:

WINSTON SALEM STATE UNIVERSITY, WINSTON SALEM, NC, 5/06 PRESENT

DIRECTOR OF PURCHASING SERVICES

Responsible for enforcing compliance with North Carolina state contracts, includes contact with university legal department,

State Attorney General and Division of Purchase and Contract.

Maintain entire purchasing budget, establish line items, transfer funds, and authorize all expenditures in purchasing

department; prepare weekly, monthly, and yearly reports, all of which are used to support overall objectives of Finance

and Administration as well as university.

Management of Purchasing Department and Central Receiving fixed assets that include employee hiring, dismissals,

counseling, reassignments, and promotions. Maintain knowledge of university’s grievance, disciplinary and personnel

procedures.

Establish and implement departmental goals and objectives. Evaluate staff members on a scheduled basis in

compliance with North Carolina Performance Management System, which outlines specific guidelines for employees’

evaluations.

Establish and maintain training schedules for staff and new employees within department, includes setting budget

levels and providing release time for employees to attend job related training seminars.

Conduct periodic meetings with Manager of Central Receiving to review and update departmental policies and

procedures and to discuss freight regulations, safety procedures and inventory control.

Responsible for overall operation of University’s Purchasing Card Program (PURCARD), this is a Visa based credit

card program sponsored by Division of Purchase and Contract.

Maintain oversight of total procurement process to ensure State guidelines are followed during a formal or informal

bid and issuance of price quotes; requires better than average knowledge of product market.

Supervise processing of requests for personal service contracts, including reviewing vendor lists, writing request for

proposals, conducting and awarding contracts.

Assign special tasks that require extensive research – i.e. forming special committees or providing research for a

state legislator or purchase/contract Inquiry. These assignments required formation of special strategies to achieve

objectives.

HIGH POINT HOUSING AUTHORITY, HIGH POINT, NC, 6/01 5/06

PROCUREMENT OFFICER / CONTRACT ADMINISTRATOR

Developed Requests for Proposals and/or Invitation for Bids for various projects for Authority. Formulated “comprehensive

statement of work” for each project proposal.

Negotiated complex contracts, agreements and purchase orders with vendors for compliance to HUD guidelines.

Prepared contracts with detailed work specifications and appropriate government regulations and requirements.

Prepared and presented agenda items to Board of Commissioners, including contract award recommendations.

Analyzed price and cost information relating to contracts; incorporated federal, state, and local procurement policies

and procedures into all contracts. Conducted bid openings/prepared bid tabulations for bid evaluation and selection

process.

Interacted with Dept. Directors, Authority employees and contract employees in coordinating completion of projects.

Arranged and conducted pre bid conferences and meetings. Reviewed and approved contractual agreements,

subcontracts, negotiated contracts and amendments, price and verified contract work performance.

Advised Authority on project progress. Prepared POs, purchase requisitions and formulized agreements with

suppliers.

Maintained a comprehensive tracking system: track payments and expiration dates, prepares and submits reports to

Management (MWBE) and to Section 3, HUD.

Received/reviewed reports, records, documents, charts, graphs, payment, purchase requisitions/orders, invoices,

statements of work, proposals, contracts, contract database, insurance certs., technical study reports, proposal requests,

etc

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Alan G. Ireland

HIGH POINT HOUSING AUTHORITY EXPERIENCE CONTINUED...

Prepared records, reports, charts, documents, graphs, etc., such as legal advertisements, board agenda

recommendations for Executive Director, request for proposals, invitations for bids, contracts, purchase orders, purchase

requisitions, statement of work, letters, faxes, etc.

Referenced to manuals texts, drawings, documentations, Federal Acquisition Regulation, NC State Statues, internal

procurement policies, Federal Government Debar Lists, specifications, drawings, manuals, etc.

Interacted with attorneys, consultants, supervisor, all departments, vendors, directors’ engineers, architects, etc.

GUILFORD TECHNICAL COMMUNITY COLLEGE, JAMESTOWN, NC, 4/00 6/01

PURCHASING MANAGER

Responsible for managing all purchasing and equipment inventory functions for college including supervision of staff.

Purchasing functions included review and approval of requisitions, determination of appropriate acquisition

procedures and coordination of quotes and bid activities.

Equipment inventory functions included coordination of physical inventory, maintenance of accurate equipment

records, and reconciliation of equipment inventory records with college financial records and disposal of surplus

equipment.

NC AGRICULTURAL & TECHNICAL STATE UNIVERSITY, GREENSBORO, NC, 1993 2000

BUYER

Resource person for departments in acquiring goods and services. Assisted in purchase decisions and specification writing

for bid advertisement. Applied excellent writing skills in composing and editing of bids.

Liaison with State Purchase and Contract Division on policy issues and purchases.

Executed state and university guidelines with specific emphasis on ensuring the wide use of university funds in the

procurement of various types of equipment. Perform duties with responsible independence and confidentially.

COCA COLA CONSOLIDATED COMPANY, RALEIGH, NC, 1991 1992

ASSISTANT MANAGER, 5/92 4/93

Implemented sales analysis and marketing communication strategies for business to business and consumer clientele.

Supervised development and training of new hires for Route Sales and Route Settlement Procedures.

Handled and developed un serviced accounts and product complaints; trained employees in Merchandising

Standards.

MANAGEMENT TRAINEE, 6/91 5/92

Directly responsible for personal development and growth in business operations including marketing/advertising

promotions.

ITT FINANCIAL SERVICES, GREENSBORO, NC ASSISTANT MANAGER, 1989 1991

EDUCATION:

Bachelor of Arts in Business Administration, Winston Salem State University, Winston Salem, NC

Certified NC Superior Court Mediator, 2004

College Business Management Institute (CBMI), 2007 2011

Six Sigma Black Belt, 2011

TRAINING PROGRAMS:

Karrass Negotiating Program Effective Negotiating

National Association of Educational Buyers Purchasing Institute (NAEB)

Advanced Purchasing Institute (Beginning & Advanced)

The Complete Guide to Working Better with Vendors and Suppliers

National Institute of Governmental Purchasing General Public Purchasing and Material Management

AFFILIATIONS:

Winston Salem State University Hall of Fame Committee Member, UNC GA PACE Ecommerce Committee, Northwest

Piedmont Service Corps Advisory Council Board, Winston Salem Chamber of Commerce, Black Men for Change Advisor

(Winston Salem State University student organization), High Point Prison Ministry Board, Leadership High Point, United

Way of the City of High, Bill Hayes Athletic Foundation Board.

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