Executive Assistant Management

Georgia Malesis

***- ***-**** **************@*****.***

Objective To contribute high -level administrative support and experience

in collaboration with management and associates to achieve goals.

Education BA in Public Administration

Seattle University, Seattle, WA

Skill Set Microsoft Office 2007, Project Management

Project, Access, Excel, PowerPoint, SharePoint,

Supplier Resource Management, SAP/ERP, ACT!

Experience

Philips Healthcare Carlsbad, CA

Hospital Respiratory/Clinical Informatics

February ’07 – October 25 ‘12

Executive Administrative Assistant

Direct report to the V.P. of R&D Hospital Respiratory Care, 5 Directors and

administrative support to an engineering department of 50 people.

Expense reporting, Travel, special coordination between internal, external parties.

Engaged in all aspects of the new product commercialization process; generating

the monthly project review in PowerPoint for the executive committee.

Maintaining SharePoint for program managers’ gate reviews, contracts, document

control, and engineering reports.

Responsible for FDA requirements with Data History Files, 510(k) submission.

Maintained Quality Training records, for all employees via Philips portal.

Managed all aspects of project time allocation of 90 associates in SAP

Processed purchase orders in the Philips procurement system; new vendor set-up,

payment verification, and goods receipt processing.

Coordinate logistics for training seminars. Recruiting support for R&D positions.

Assisted Regulatory during audits, Doc. Control in inspecting files, archiving.

Project Management for electrical engineering team, validation reports on circuit

boards, serial/model data to inspection results, etc.

Elan Biopharmaceuticals San Diego, CA January ‘06 - December ‘06

Executive Assistant contract

Administrative support to the Sr. VP of Epidemiology and the Department

Maintaining calendars in Outlook for 7 scientists; coordinating travel, domestic and

international; Videoconferencing and special events, (host external speakers).

Fulfilling registration request for attendance to numerous conferences

Assisting in the preparation of speaking engagement materials while utilizing Word

for statistical tables for Risk/Benefit analysis imbedded into PowerPoint, Excel

spreadsheets for cost-effectiveness/budgets.

Responsible for creating/submitting and tracking of Statement of Work and

Confidentiality Agreements for research consultants, maintaining status of those

contracts, coordinating Request for Quotes.

Processing of expense reports, check requests and the issuance of purchase orders.

Georgia Malesis

Pg 2

SunPlus HomeHealth Escondido, CA September ‘04 - January ‘06

Executive Assistant

Direct report to the Regional VP of Finance

Calendar management and coordination with western regional offices.

Meeting preparation of spreadsheets and PowerPoint presentations. Assimilation of

information for Board meetings.

Weekly reporting and consolidation of statistics from 6 regions/agencies on admits

and re-certification of Medicare nursing home patients.

Contracts management and credentialing with the Department of health.

Lease management with the managed healthcare facilities, setting up fee schedules,

initial payment, deposits, confirmation recurring monthly rent is established.

Operations; creating travel itineraries, scheduling/coordinating training agendas and

all logistics. Maintaining roster of completed coursework.

Submitted and tracked expense reports for various individuals.

Radisys formerly Continuous Computing Corp, San Diego, CA December ‘00 - July ‘04

Executive Assistant, to the CEO

Supporting the CEO/Chairman in heavy daily scheduling of events.

Daily high-level contacts to telecom companies; Cisco, Ericsson, Lucent, Tellabs and

Sun Microsystems.

Coordinating site visits, system demos., and presentations.

Devised detailed travel itineraries to include several meetings at different locations;

arranged for accommodations on client visits.

Arranged travel to Europe and Asia several times a year.

Assembled travel plans for Tradeshows, and engineers traveling to troubleshoot and

for the CEO's recent Media/Public Relations tour in the Far East.

Utilized SalesForce contact database for updating and report summaries.

Interacted between sales and marketing for accruing information for weekly

executive meetings.

Facilitated company-wide social events; catering for working meetings.

Expense reporting for several managers.

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