Assistant Manager
Resume:
Lori Wagner
Email: *********@********.***
Address: *** ***** ****
City: Roseville
State: MN
Zip: 55113
Country: USA
Phone: 651-***-****
Skill Level: Entry
Salary Range: $45,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
LORI M. WAGNER
208 Maple Lane - Roseville, MN 55113
Objective: A savvy, versatile executive assistant with over 20 years of experience supporting executives in a variety of industries and in organizations ranging in size/complexity from small privately held, to Fortune 100 companies. Bring not only an extensive set of administrative skills, but also strong business judgment and initiative with a consistent track record of achieving results whether as an individual or in collaborative team environment.
PROFESSIONAL EXPERIENCE
Randstad Temp Assignment; Ameriprise Financial (10/12 - 11/12)
Support two Legal Vice Presidents and their teams. Perform heavy electronic calendaring of meetings and adjust schedules and keeps internal Customers supported aware of changes on a timely and accurate basis. Schedule conference rooms, coordinate travel arrangements, and work on special projects.
Manpower Temp Assignment; Phillips-Medisize, Hudson, WI (08/12 - 10/12)
Support Director and 7 Program Managers. Creating/updating SharePoint site; attend client meetings to support the Program Managers with meeting minutes, Microsoft Project and action register; design new reports from the IQMS system; back-up receptionist; compare budget plans against customer invoicing.
Medtronic, Inc. - Rice Creek East - Admin Assistant III (10/04 to 06/12)
- Support three Neuro Clinical Directors and staff; back up support for various clinical studies.
- Coordinate meetings (US/International) to include Live Meeting, conference calls, travel (both Domestic/International), location, office supplies, catering, create PowerPoint presentations, etc.
- Participate in department meetings, take meeting minutes, update action register and intranet site builders for various activities.
- Compare budget plan to actual expenditures and resolve discrepancies as requested. Monitor accruals quarterly and process time reporting for consultants through Accounts Payable.
- Set up for new hires. order supplies and equipment, maintain organizational charts and email distribution lists.
- Processes consultants invoices on the studies, update eCats and monitor overall expenses (eCats Super User).
- Back up support to the administrative assistant for the Neuro Clinical VP and conduct special projects as needed.
- Participate in R&D product program meetings, take meeting minutes, update action register and site builders for various activities.
- Manage incoming Technical Communication literature manual requests within Neuromodulation. Search for manuals in-house or through eMatrix and distributed.
- Proof Technical Communication literature manuals before going to print.
- Compare budget plan to actual expenditures and resolve discrepancies as requested. Monitor accruals quarterly and process time reporting for consultants through Accounts Payable.
- Interacts with peers, upper management, vendors, clients and customers on a frequent basis.
- Created various site builders within the organization and updated.
- Support two SharePoint sites for clinical studies.
Medtronic, Inc. - Global Business Systems in IT
- Support Vice President, Information Technology and three managers. (Currently, overall staff of 300).
- Assist ITOC manager with the FY08 IT Technical Summit event in May 2007.
- Lead coordinator for the move of 300 personnel from Medtronic Shoreview to Medtronic Plymouth in August 2006.
- Performs various administrative duties including setting up new hires, ordering supplies and equipment, updating site builders, creating documents using MS Word and PowerPoint.
- Coordinate meetings including WebEx, conference calls, travel, location, catering, etc.
- Lead approver for Security Badge process at the Plymouth location.
- Saba administrator - update training records for the IT department
- Member of the ERT Team at the Plymouth location
- Back-up administrative support for other IT department services
- Supported IT site builder for Sr. Director`s team of 100
Medtronic, Inc. - Shoreview (Temporary Assignments)
Admin Assistant III GBS IT (11/03 - 10/04)
- Support Sr. Director and Director and staff of 85+.
- Coordinate travel/meeting/conference call arrangements
- Meeting minutes dictation
- Daily word processing and preparation of presentations
- Independently perform complex and diverse admin responsibilities
Medtronic, Inc. - CRDM - Admin Assistant II
- Daily support to seven managers and staff of 65
- Coordinate travel/meeting/conference call arrangements
- Meeting minutes dictation
- Budget tracking for three cost centers and expense report preparation, database entry/maintenance
- Daily word processing and preparation of presentations
- Ematrix Browse copying/transferring documents within AMPD electronic filing system
- Compiled/generated 360 assessments for performance reviews on employees within various groups
Lori M Wagner
Page 2
ING - Executive Assistant (4/03 - 11/03)
- Served as Assistant to Vice President of Compliance
- Create and prepare correspondence and presentations
- Assist in the execution of special business projects through coordination of meetings and preparation of all necessary materials; take department meeting minutes
- Monitored budgets and established/maintained administrative procedures
- Coordinated all United Way fundraisers for Minneapolis location
Temporary Assignments (1/2002 - 4/2003)
Medtronic Inc. - CRDM Admin Assistant
- Assisted Sr. Business Systems Project Leader in implementing new computer software training to 2500 employees (domestic and international)
- Scheduled meetings and coordinated domestic and international travel; reserved/booked conference calls; coordinated catering needs and presentation materials
- Generated Excel reporting and maintained database
Land O`Lakes - Admin Assistant
- Assisted Corporate Human Resources with EEO paperwork for all locations - created org charts, set up diversity database for job postings, solicited bids on labor posters to be outsourced, followed up on outstanding employee/government documentation
- Assisted with integration between Land O`Lakes and Purina Feed - processed employee files throughout transition
- Created Excel reports and PowerPoint presentations for management; database update
General Mills - Admin Assistant
- Supported Vice President of Corporate Development with calendar maintenance, meeting scheduling, and coordination of corporate jet and other travel arrangements
- Monitored and processed expense reports and invoices
- Interfaced with senior management and external contacts - responsible for processing of internal and external confidential information
- Prepared correspondence and PowerPoint presentations
Eschelon Telecom, Inc. - Executive Assistant (3/00-12/01)
- Supported CEO, COO/President, EVP, Customer Operations, EVP/General Manager, and CFO
- Daily correspondence for Board, Private Equity, and Executives; handled internal/external confidential information with discretion
- Processed employee paperwork for 130 employees
- Analyzed courier services and achieved $125,000 cost savings per year
COMPUTER EXPERTISE
Proficient in use of Word, Excel, PowerPoint, Outlook, GroupWise, Lotus Notes, Brutus, Access, Visio Pro, Avery Wizard, Viewmail, Viewcall, Documentum, Ariba, Kintana, Saba, OnAdvantage (Starcite) software, Internet search engine. Siebel system, Microsoft Project and Medtronic Systems - Neuromodulation NPD, Documentum, eMatrix, eCats, PeopleSoft, SharePoint/Intranet web sites. eCats Super User and participate on pilots for upcoming MS 2007, MS Vista and GRS IT systems.
EDUCATION
Total Quality Improvement Training; Total Compensation Management; Let`s Talk Professionalism; Managing Personal Growth (M.P.G.); Leader Effectiveness Training (L.E.T.); Successful Business Writing and Editing; Writing Newsletters; St. Paul Technical Vocational Institute (T.V.I.) Secretarial Certificate.
ACHIEVEMENTS
Volunteer Committee for the Honeywell Women`s Council; Special Olympics Coordinator at Honeywell facility for three years; Secretarial Achievement Recognition Award (S.A.R.A.) nominee/Military Avionics Division; Special Achievement Award, St. Paul Technical Vocational Institute; Medtronic IT Quarterly spot award recipient for GBS IS facilities move.
PROFESSIONAL SOCIETY
- IAAP (International Administrative Association of Professionals) Board Member of North Suburban Chapter. Director of Membership, coordinated two IAAP events in 2009 and 2010 with attendance over 100+ at each event with extensive vendors, main speaker and refreshments. 2011 - 2012: Co-chair Programs for NSC Chapter.
- Member of NAPW (National Association of Professional Women) Award the 2010 Woman of the Year through NAPW for my dedication to non-profit organizations (IAAP and United Way)
- FY2011 Medtronic FOCUS Steering Committee member, newsletter editor and previously held the positions of secretary and web assistant for the FOCUS administra
Contact this candidate