Administrative Assistant Manager

Francesca Ferrucci

Email: *********@********.***

Address: **** ****** *****

City: Alexandria

State: VA

Zip: 22302

Country: USA

Phone: 857-***-****

Skill Level: Experienced

Salary Range: $38,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Francesca C. Ferrucci

3604 Valley Drive

Alexandria, VA 22302

*********@********.*** . 857-***-****

Summary of Qualifications

Skillful and enthusiastic Receptionist/Administrative Assistant with extensive experience and versatile administrative support skill set. Seeking long-term office support position within a progressive face-paced environment, where I can utilize my administrative and technological skills to my fullest.

Sixteen years of direct experience in administration, reception, event planning, and reporting.

Demonstrated capacity to provide comprehensive support for all levels of staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Proficient in Microsoft Office(R) Systems including Microsoft Word(R), Microsoft PowerPoint(R), Microsoft Excel(R), Microsoft Access(R), Microsoft Outlook(R); Microsoft Windows(R) Operating system; Bloomberg; Lotus Notes

Typing 75 wpm

Registered Massachusetts Notary Public.

Professional Experience

Boston Properties-Boston MA July 2011 to Present

Administrative Assistant

Provide administrative support to the Office Manager in the Corporate Office.

Coordinate new employee hiring materials and logistics for terminated or departed employees.

Oversee and update internal Corporate Services website and materials.

Act as liaison with vendors to ensure timely billing and researched payment inquiries.

Serve as account administrator for specific service websites (i.e. FedEx, OfficeMax), as well as set up new users and work with vendors to resolve significant account issues.

Assist with the oversight of the Records Management Procedures (Iron Mountain) to ensure sufficient supplies, monitor transactions, and produce quarterly reports on activity and expenses.

Departmental budget quarterly report creation; tracking trends and cost within budget guidelines.

Serve as the backup to Receptionist, Mailroom Coordinator and Office Manager and provide daily reception coverage on switchboard to cover absences, lunch breaks, and as-needed basis.

Regiment Capital Advisors-Boston, MA January 2007 - February 2011

Receptionist/Administrative Assistant

Answered, screened and routed all calls from main number in thirty five person office.

Handled high volume of all incoming calls to Traders and Analysts on trading floor.

Updated and distributed daily Bloomberg spreadsheet to Fund Managers and Analysts.

Welcomed and greeted visitors at front lobby and provided outstanding client service.

Maintained cleanliness of all conference rooms, kitchen, and common areas.

Organized catered breakfasts/lunches for all internal and client meetings.

Inventory management of all office supplies while organizing supply budget.

Opened and distributed mail as well as coordinated courier pick-ups/deliveries.

Managed and edited shared company calendar and arranged travel daily for Analysts, Traders and Partners as well as prepared expense reports on weekly basis.

Completed monthly projects such as archiving files & mass mailings.

Organized and kept up Access Database for all firm pending and completed deals.

Acted as liaison with property management for all office maintenance requests.

Troubleshot all office equipment, including copiers, printers and miscellaneous problems.

Fidelity Investments-Boston MA January 2006 - December 2006

Executive Assistant

Supported a team of Institutional Equity Portfolio Managers and Research Analysts.

Made extensive domestic and international travel arrangements.

Created and reconciled expense reports using Fidelity`s internal system.

Prepared internal and external research reports for Fund Managers and Analysts.

Acted as conference liaison for Portfolio Managers and Analysts and coordinated earnings calls with Analysts as the needs of the department dictated.

Ordered catering for meetings and was responsible for significant event coordination.

Created and edited PowerPoint presentations.

Produced timely and accurate financial reporting using Excel.

BTMU Capital Corporation-Boston MA October 2004 - October 2005

Administrative Assistant

Supported four members of the Sales Investment Team.

Responsible for handling domestic and international travel arrangements as needed.

Created and reconciled expense reports and was charged with maintaining approval flow system.

Managed calendars of team members using Lotus Notes.

Created and edited PowerPoint presentations, ranging from board presentations to legal documents.

Golden Hill Productions-Los Angeles CA June 2002 - September 2004

Administrative Assistant

Right-hand to proprietor of company, handled various projects and all administrative tasks.

Responsible for tracking, following up and maintaining relationships with contacts.

Coordinated and attended meetings with potential and existing clients.

Morgan Stanley-Boston MA January 2001 - March 2002

Senior Executive Assistant - Corporate Compliance

Directly assisted five Financial Advisors with sales efforts and other administrative duties.

Handled all incoming calls and client inquiries, screen calls appropriately as needed.

Developed relationships with various attorneys in Boston on restricted stock transactions.

Resolved operational issues daily such as check requests, transferring of client accounts, trade reconciliations, and compliance-oriented details.

MFS Investment Management-Boston MA June 1998 - December 2000

Administrative Assistant

Provided executive level support to a Director and four Regional Managers.

Created and reconciled detailed expense reports, submitting timely reporting for processing.

Responsible for extensive calendar management for executive team using Microsoft Outlook.

Consistently produced high-quality PowerPoint presentations for department executives.

Assisted with event coordination of on and off-site monthly national and regional conferences.

Tucker Anthony Investments-Boston MA January 1996 - June 1998

Administrative Assistant

Supported four senior Financial Advisors on high net worth client accounts and provided back up for three senior Sales Assistants. Engaged in extensive company research and diligence using financial tools as well as assisted in processing mutual fund/equity trades.

Was responsible for troubleshooting client inquires regarding account and trade activity.

Education:

Boston University, Boston, MA - Bachelor of Arts Degree in Art History - 1991-1995

Katharine Gibbs School, Boston MA - Earned Entree Program Certificate - 1996

Dana Hall School, Wellesley, MA - Graduated / Diploma - 1991

Contact this candidate