Administrative Assistant Insurance

Lynette Stellrecht

Email: *********@********.***

Address: ** ****** **** *****

City: Bourne

State: MA

Zip: 02532

Country: USA

Phone: 508-***-****

Skill Level: Management

Salary Range: $40,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Lynette A. Stellrecht

40 Harbor Hill Drive

Bourne, MA 02532

Phone: 508-***-****

E-mail: *********@********.***

Work Experience:

Marine Operations Administrator December 2010 to April 2012

Woods Hole Oceanographic Institution

Job SummaryReport directly to the Executive Vice President of Marine Operations, responsible for oversight, coordination and preparation of funding documents, establish budgets, monitor expenses and perform other fiscal matters and related administrative duties for the Groups in Marine Operations. Prepare or assist in proposal preparation, budgets, quotes, charges, invoices and other documents relating to Marine Operations Group activities. Provide monthly allocations for ships, technicians, submersibles, and pressure testing for the Managers and supervisors in Marine Operations. Interact with the Controllers office on overseeing accuracy of allocations. Interact with personnel from government agencies and other funding sources to facilitate information and timely funding document flow. Provide a point-of-contact for marine insurance underwriters, provide timely information on ship usage and other information as required. Assist with questions involving marine insurance by science users and Institution staff Serve as a point-of-contact and facilitator for Marine Operations Groups and the Controller's Office, Grant and Contract Services, auditors and other Institution departments. Review charter agreements, cooperative agreements and requests for quotes, in cooperation with Procurement and Grant and Contract Services. Oversee the preparation and submission of progress reports, annual reports and final reports for the Director of Ship Operations. Provide assistance to group managers and staff and perform other duties as required.

Administrative Associate I May 2009 to November 2010, (Promoted) Geology and Geophysics Woods Hole Oceanographic Institution

Job SummaryReported directly to the Department Administrator and Department Chair in overseeing and coordinating proposal submissions to funding agencies, monitored award spending and performed administrative duties for the Geology and Geophysics Department. Reviewed proposal submission for accuracy and compliance to funding guidelines. Served as a resource for Administrative Professionals in the Department on proposal preparation Monitored and tracked project accounts to insure allowable charges were incurred Processed change orders, award notices and extensions, if required. Interacted with Grants and Contract Services on subcontracts and generated purchase requisitions for incremental funding of subcontracts. Assisted Department Administrator on non-salary transfers, salary related transfers, request for invoice approvals. Served as a beta tester for the WHOIGrants system. Worked with the Academics Program Department on GRA assignments prior to each semester. Served as a liaison between Grant and Contract Services, Controllers office and Procurement. Provided assistance to Department Administrator on special projects.

Lynette A. Stellrecht

40 Harbor Hill Drive

Bourne, MA 02532

Phone: 508-***-****

E-mail: *********@********.***

Senior Administrative Assistant II September, 2003 to April 2009, Geology and Geophysics Woods Hole Oceanographic Institution Performed the duties above. Developed and maintained Microsoft Access database of proposals and awards for the Department Obtained information from outside clients for the 3f, 1280 Ion Microprobe and Mass Spectrometer, acquired accurate billing information, generated letter proposal and worked with Grants and Contracts. Provided special assistance to the PI on specific proposal submissions,

Administrative Assistant August 1998 to August 2003 Marine Biological Laboratory Responsible for secretarial and administrative duties for the Chief Financial Officer and Controller which included correspondence, screened telephone calls, maintained CFOs daily calendar, confidential reports and maintaining Department Files. Responsible for coordination of MBLs Property and Casualty Insurance which included compiling information for the annual insurance renewal, updated insurance records for MBL vehicles, reporting claims to insurance company, following up on claims and handled insurance certificate requests from vendors. Assembled and distributed books for the quarterly meetings of the Investment Committee and Finance Committee. Attended meetings and transcribed minutes. Assisted in the preparation and distribution of materials for Financial Services Team meetings. Assisted the CFO and Controller on special projects.

Education:

Suffolk University Masters in Public Administration

La Roche College Bachelor of Arts, Psychology and Sociology

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