Assistant Executive
Resume:
Kelly Kinnard
Email: *********@********.***
Address: **** ******** ****
City: Cleveland
State: OH
Zip: 44120
Country: USA
Phone: 216-***-****
Skill Level: Experienced
Salary Range: $55,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
Kelly Kinnard
3588 Normandy Road, Shaker Heights, OH 44120
*********@********.***
"Kelly is enthusiastic about the company and the position. She demonstrates breadth and depth of professional/technical skills and capabilities; she shares knowledge and contributes to the company's direction."
- Laddie Irion, URS, VP/Director, Air Transportation, 2007 Performance Review
OBJECTIVE
A High-Level Administrative position utilizing my experience and skills:
- Superior Organization, Efficiency and Attention to Detail
- Outstanding Verbal and Written Business Communication
- Highly Effective Management of Multiple Projects and Prioritization
- Expert Trouble-Shooting/Problem-Solving and Resourcefulness
- Total Confidentiality in Sensitive Matters
EDUCATION
Bachelor of Arts in Mass Communications/Journalism, University of South Florida, Tampa, Florida, 1991
Certified Personal Trainer, National Academy of Sports Medicine, 2012
EXPERIENCE
Executive Assistant to President, VP of Finance & Forged Products Team, PCC Forged Products, Beachwood, Ohio, 11/10 to 9/11. Supported team in newly created entity within a Fortune 500 Company. Coordinated and planned each detail of multi-destination travel around the world, maintained calendars, and arranged conference calls and meetings. Prepared expense reports, PowerPoint presentations and Excel worksheets, ordered office supplies, maintained office equipment, and resolved property maintenance issues.
- Supported team of 7 Executives
- Scheduled trips with up to 8 destinations weekly
- Communicated and worked with 9 other Executive Assistants
Executive Assistant to VP/Director, Air Transportation, URS Corporation, Tampa, Florida, 7/07 to 10/10. Supported executives in Fortune 500 engineering consulting company with business development, marketing materials, calendaring, travel arrangements, event/conference planning, and budget monitoring. Generated statistical reports detailing company-wide performance and upcoming opportunities. Prepared expense reports, complex spreadsheets and PowerPoint presentations, wrote/edited company profiles, coordinated advertising. Reviewed monthly budgetary breakdowns to identify discrepancies, unauthorized charges, and hard-hitting costs.
- Planned sponsorship/exhibition and represented at international conference
- Ongoing tracking of over 175 opportunities totaling $500 million
- Ranked #1 Design Firm for 8 consecutive years by Engineering News Record
Performance Capsule
"Kelly's continuous commitment to excellence shows in everything she does. It's not enough for her to get the job done. It has to be done right and better each time. That is the mark of a true professional."
- Robert Blatz American Land Lease, President & COO, 2005 Thank You Card
Executive Assistant to President & COO, American Land Lease, Clearwater, Florida, 3/04 to 6/06. Assisted top-level executives in publicly traded REIT. Coordinated/calendared travel, meetings, events, conferences and calls. Interacted with Board of Directors, attorneys, investors, analysts, employees and residents. Transcribed/edited correspondence and creatively formatted/designed documents and presentations in Microsoft Word, Excel and PowerPoint. Handled sensitive matters with confidentiality.
- Coordinated 40+ travel reservations annually with 1-4 destinations
- Prepared 50-page statistical book containing 15 interlinking Excel charts
- Reconciled monthly expense reports up to $26,000
- Managed, edited and released production of 2005 Annual Report
- Planned 2-3 day events for 10-14 personnel 8 times annually
- 1 of 10 employees chosen for stock incentive program
Purchasing Administrative Assistant, Windward Homes, Tampa, Florida, 9/01 to 3/04. Wrote, edited and proofread correspondence, reports, contracts, memos, newsletter, and policies and procedures. Coordinated and scheduled special events and meetings. Facilitated smooth flow of supplies and communication between vendors and construction managers for company listed in Top 100 Builders nationwide. Maintained/ negotiated vendors' insurance compliance. Ensured payment documentation and resolved issues.
- Assisted 30 project managers in 15 communities
- Liaison with 200+ vendors and subcontractors
- Negotiated 1st level of 13-page contract with vendors
Senior Assistant to Lead Engineer/Technical Editor, HSA Engineers & Scientists, Tampa, Florida, 1/00 to 9/01. Proofread, edited and verified lab data/CAD drawings for environmental engineering remediation company. Scheduled teleconferences and video satellite training seminars. Handled telephones, binding, copying, collating, filing, and faxing. Clients included: NASA, Florida Department of Environmental Protection, City of Tampa and private companies.
- Edited 15-20 page engineering reports
- Assisted 20 engineers
Performance Capsule
"Kelly's writing is extremely clear, informative, and effective. She volunteers to help others and seeks increased responsibilities beyond the normal scope of her job. She looks for and takes advantage of opportunities. She makes confident decisions that are accurate and sound."
- Russ Palka, Windward Homes, VP Vendor Relations, 2002 Performance Evaluation
COMPUTER SKILLS
Microsoft Word, Excel, PowerPoint and Outlook, Lotus Notes, Adobe, Various Database Programs, Internet, Email, Type 85 WPM
COMMUNITY SERVICE
Big Brothers/Big Sisters, 4 Gallon Blood Donor, WEDU Public Television Telethon, Paint Your Heart Out, WMNF 88.5, Work Out for Hope, Many Charitable 5K Races
SEMINARS
Microsoft Excel, PowerPoint, Outlook, Handling Difficult Customers, Strengthening Your People Skills in the Workplace, How to Become a Better Communicator, Franklin Coveys What Matters Most, Administrative Assistants Conference
ATHLETICS
Running, Swimming, Gymnastics, Aerobics, Bicycling, Rollerblading, Boxing, Lessons, Kickboxing Classes, Weight-Lifting, Skydiving, Yoga, Competitive 5Ks
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