Administrative Assistant Manager
Resume:
Stephanie Mabra
Email: *********@********.***
Address: **** **** ****** *****
City: Warrenton
State: VA
Zip: 20187
Country: USA
Phone: 540-***-****
Skill Level: Management
Salary Range: $42,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
Stephanie S. Mabra
3148 Lake Wesley Court, Warrenton, VA 20187 Home 540/359-6466 Email: *********@********.***
Objective:
Obtain a challenging position in the area of Office Administration or Office Management.
Experience:
Institute for Building Technology & Safety, Inc. (IBTS)
www.ibts.org Nov. 2011 - Nov. 2012
Administrative Assistant Ashburn, VA
* Reported to the Director of Technology Services while supporting a team of 25.
* Managed calendar for Director of Technology Services using MS Outlook
* Received all network/telecom invoices, coded and scanned them for record keeping purposes, and then forwarded them to AP for payment.
* Headed up conversion of cellular service from one carrier to another. Approximately 120 devices companywide were migrated.
* Created Purchase Orders in Service Desk Plus. Once approved, placed order, then received/distributed the items.
* Ensured all company owned assets valued over $100.00 had asset tags affixed.
* Attended all weekly staff meetings; took meeting minutes and assigned tasks accordingly.
* Coordinated quarterly All Hands Meetings and semi-annual SWOT Meetings
* Was Managing Editor for Departmental Quarterly Newsletter
* Provided vital information for 2013 Technology Budget
* Main POC for technical vendors, i.e. Dell, Sprint, Windstream, Verizon, etc.
Virginia Carpenters, Inc. Sept. 2004 - Nov. 2011
Safety Manager/Office Manager Haymarket, VA
Corporate Officer: Secretary
* Safety: Implemented and maintained OSHA Regulated Safety Program and trained new staff. Randomly visited construction sites to assess safety/point out flaws/fine accordingly. Ensure proper safety practices were on jobsite as well as in office.
* Customer Service: Receive work orders from Builders, coordinated technician, returned signed work order and/or created invoice to Builder for payment.
* Accounting: Processed all bills for payment/signed & mailed checks/file paid bills for four separate companies. Received all payments, made bank deposits, and then entered them into QuickBooks to ensure accounts balanced out.
* Human Resources: Group Benefits Admin - introduced/enrolled employees into our group health plan. Processed new employees and assisted with interviews and orientations.
* Administrative: Managed temporary office employees and field workers. Standard reception desk duties: answered phones, transferred calls as necessary, delivered/signed/shipped all packages, ordered office supplies as needed, maintained all office equipment and kitchenette supplies.
Check Point Software Technologies, Inc. Oct. 2001 - Sept. 2004
Field Events Coordinator/Office Manager Reston, VA
* Scheduled/coordinated all training seminars and meetings at various offsite locations. Printed/collated literature, ordered/handed out giveaways for seminars.
* Traveled (solely) to the various offsite locations to sign attendees in.
* Standard reception desk duties: answered phones, transferred calls as necessary, delivered/signed/shipped all packages, ordered office supplies as needed, maintained all office equipment.
Net.com Oct. 2000 - Oct. 2001
Administrative Assistant III Ashburn, VA
* Received all facility bills and coded them for payment, sent them to Corporate Headquarters in Fremont, CA. Maintained files of facility bills.
* Certified as an ISO 9000 Auditor; conducted monthly internal audits.
* Conducted inventory of network cards and various parts for nodes.
* Was trainer and back-up for front desk position.
* Scheduled and coordinated all training classes and meetings. Ordered training materials, made coffee, and ordered refreshments for students.
* Was in progress: Forming a Safety Committee for our facility.
* Standard reception desk duties: answered phones, transferred calls as necessary, delivered/signed/shipped all packages, ordered office supplies as needed, maintained all office equipment.
Learning Systems International Mar. 2000 - Sept. 2000
Receptionist/Administrative Assistant Fairfax, VA
* Answered and recorded all phone calls in a professional manner.
* Managed all deliveries/shipments via the company`s corporate accounts.
* Developed and maintained a tracking system for incoming and outgoing visitors.
* Operated and maintained all office equipment.
* Managed and coordinated the training team`s training schedules.
* Prepared reports for the management of trainers` expense reports and timesheets.
Reliable Integration Services, Inc. May 1999 - Mar. 2000 Administrative Assistant Dunn Loring, VA
* Assembled a weekly invoice using Peachtree version 7.0.
* Ordered office supplies and postage; maintained postage meter.
* Implemented a system of organization of personnel folders.
* Assisted HR in recruiting and enrolling employees into the benefits program.
* Scheduled and coordinated travel for all staff.
* Kept track of all employees time, i.e., sick, personal, vacation, and floating holidays.
* Assisted in the scheduling of meetings, conference calls, and tasks, and trips for the President/CEO.
Education and Certification:
* Northern Virginia Community College
* 10 hour OSHA Class - April 2010
Computer skills:
* Type an estimated 40-45 wpm.
* Proficiency in: MS Word, MS Excel, MS Outlook, and MS PowerPoint.
* Basic knowledge of QuickBooks 2011, MS SharePoint, and MS Publisher.
Salary Requirement:
* $42,000 annually or higher
* $20.00 hourly or higher
References:
Available on request.
Contact this candidate