Administrative Assistant Manager

Kertrenia Lynch

Email: ********@**********.***

Address:

City: Kingstowne

State: VA

Zip: 22315

Country: USA

Phone: 703-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Committed and motivated Administrative Assistant with exceptional customer-relation and decision-making skills. Strong work ethic, professional demeanor and great initiative. Energetic and reliable office manager skilled with working with a diverse group of people.Administrative office manager with twenty years of experience in the professional business environment. extremely efficient,energetic, results-oriented team-player eager to bring my strong administrative skills to a growing company in the legal field who needs a top-level support.team-player who possess a pleasant and positive work attitude.

Educational Background:

High School Dipolma from NOVA, Alexandria VA 1/2001 to 5/1996 (Psychology)

Job History / Details:

Summary

Committed and motivated Administrative Assistant with exceptional customer-relation and decision-making skills. Strong work ethic, professional demeanor and great initiative. Energetic and reliable office manager skilled with working with a diverse group of people.Administrative office manager with twenty years of experience in the professional business environment. extremely efficient,energetic, results-oriented team-player eager to bring my strong administrative skills to a growing company in the legal field who needs a top-level support.team-player who possess a pleasant and positive work attitude.

Highlights

Office Management

Travel coordinator/schedule travel for administrators/staff

Maintain administrator's calendar

Coordinates events and meetings/building manager

Credit card reconciliations/administrator

dependable administrative assistant who exercise independent judgment and sound decision-making

highly knowledgeable in office procedures and computer troubleshooting skills.

Outstanding communication skills both verbal and written form, Incredibly strong planning, organizational skills.

Able to multitask, prioritize and work well under pressure with minimal or no supervision.

Incredibility organized, extremely efficient

Powerful negotiator

Income statement certified audits

Budget analysis

Account reconciliations monthly

Cash-flow report generation

Accomplishments

General Ledger Accounts

Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.

Vendor Management:

Negotiated low vendor rates for office supplies.

Accounting Skills

Operated computers programmed with accounting software to record, store, and analyze information.

Operations

Collaborated with [teams/departments] to ensure smooth work flow and efficient organization operations.

Accountable for all operations of busy office, including [areas of responsibility].

Calendaring:

Coordinated all meetings and travel for Administrators.

Scheduling

Facilitated hiring of new employees by scheduling training, answering questions and processing paperwork.

Research:

Investigated and analyzed client complaints to identify and resolve issues.

Employee Management

Liaised with HR department to establish employee benefits, training, payroll and termination procedures.

Data Organization

Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.

Multitasking

Demonstrated proficiencies in telephone, e-mail, fax, copier machines and front-desk reception within high-volume environment.

Experience

October 2000 to November 2012

Arlington Public Schools Arlington, Virginia

Administrative IV/Financial Registrar Officer

Developed Executive Agenda for all senior-level management.

Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.

Oversaw daily office operations for staff of 100 employees.Managed inventory and office supply purchases.Arlington Public Schools, promoted within 8 months to Executive Level Administrative Support and Financial Registrar Officer.

Responsible for the entire planning of Educational Conferences, in-house workshops and community outreach. Ensure logistics for conferences, attendees, and agenda conforms to programs and policies and is within budgetary guidelines. Arrange travel and hotel accommodations for senior officials and participate in the planning of meeting agendas. Develop and plan workshops for internal teachers and school administrators. Work with a local and diverse community in the development for on-going outreach sessions. Maintain financial records for each event and apply proper financial controls to ensure events are within budget.

Using automated correspondence system, reply to correspondence and, in cases of routine nature not requiring an official signature, sign the document.

As the Financial Registrar, I am responsible for Executed accounts receivable reporting enhancements and reconciliation procedures.Managed accounting operations, accounting close, account reporting and reconciliations.Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions.Prepared monthly and annual expense forecasts, including any necessary recommended action required to manage costs to achieve budget. Processed payroll and leave documents, ensuring appropriate and timely submission.

October 1998 to August 1999

Macy's Buying Office Arlington, Virginia

HR Assistant

HR Assistant, October 1998 August 1999. Originally hired as administrative support to the Cosmetics Buyer, I was promoted in 4 months to HR Assistant. Provide administrative support to the company's cosmetic buying office to include coordinating with cosmetic vendors for presentations, sales calls, and in-store marketing events. Additional duties included overseeing the Purchase Order entry system to ensure orders complied with contractual terms and conditions. As the HR Assistant,Recruited and interviewed 5-10 applicants per week.Identified staff vacancies and recruited, interviewed and selected applicants.Answered employee questions regarding payroll and benefits and resolved any issues.Conducted new employee orientation to foster positive attitude toward organizational objectives.Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. I processed time sheets, payroll records, and maintained HR Executive staff calendar to include coordinating meetings and travel arrangements.

January 1994 to June 1997

Arlington Cemetery Arlington, Virginia

Administrative Assistant I

Administrative Assistant January 1994 - June 1997

Functioned as a human resource assistant. Processed new employees. Prepared payroll documentation and financial vouchers. Prepared and modified employee work schedules. Provided guidance to employees to ensure accuracy of time cards, vacation, and sick leave hours. Summarized and typed a variety of letters, reports, and memos. Screened and routed incoming calls. Coordinated meetings that included reserving space, setting time, and contacting all staff members. Greeted and directed incoming visitors and family members. Maintained records. Handled all office correspondence.Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

August 1993 to January 1994

NRI STAFFING Falls Church, Virginia

Administrative Support

Provided administrative support to various companies as a temporary employee. Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.

Education

1996 NOVA Alexandria, Virginia

Associate of Arts Psychology

Affiliations

Virtual Association for Administrative Professionals (VAAP), member 2009 - Present

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