Manager

Carla's InformationLocation: PITTSBURGH, PATitle: Office ManagerExperience: 12+ yearsWork Types:

Willing to Relocate: YesWilling to Travel: Few times a yearCareer Level: IntermediateWork Status: U.S. CitizenMember Since: 2011-02-01 Helpful Links

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Carla J Frye-Spencer

1306 California Avenue, Pittsburgh, PA 15212 Phone: 412-***-**** *Email: ****@*******.***

SUMMARY OF QUALIFICATIONS:

Highly skilled Executive Assistant / Management Assistant / Team Leader with an outstanding professional attitude and excellent people skills. Enjoys trouble-shooting, problem solving and resolving issues. Multi-task, excellent follow through, capable of taking initiative, able to work over-time. Highly organized, detailed and meticulous. Positive and professional at all times. Excellent verbal and communication skills. Able to think and communicate with all levels of management. Effective planning and organizational skills. Eager to learn new ideas and apply new information and skills. Takes pride in completing a job with accuracy, proficiency and effectiveness. Responsible, dependable and self-motivated. Able to work well both independently and in a team environment. Strong computer skills with a working knowledge of MS Office software and the Internet.

EXPERIENCE:

R.O.O.T.S. Academy Office Manager 7/05/10 - present

R.O.O.T.S. Academy is an Alternative School located in the Aliquippa PA School District. It is a part of Deliverance Temple Church of God in Christ. My responsibilities include but are not limited to answering phones, filing, making packages for the new students, calling the parents and guardians when the student is absent or tardy, computer applications such as Excel and PowerPoint, recording grades and all student correspondence. There is some typing as and copying. Because there is a Daycare attached to the company, I also do correspondence for them when necessary as well as the church.

Children’s Hospital of Pittsburgh Sr. Administrative Assistant 4/7/08 – 10/6/09

Responsible for all secretarial duties that includes but are not exclusive to filing, maintaining Pediatric Surgeons calendar, creating databases for internal needs, coordinates all travel arrangements, schedules appointments and meetings, sorts and distributes mail. Assists with PowerPoint presentations, researching and writing grants. Triages phone calls, assures physician compliance with rules and regulations, assured that all licenses were current for Pennsylvania, Ohio and West Virginia. Able to multi-task projects, works independently, provide training wherever necessary, order supplies for the Department and for the Lab. Event planning for guest speakers and international research physicians. Maintained finances of the physicians’ 2 major Foundations, accounts payable and receivables.

Cedars-Sinai Medical Center Sr. Management Assistant 1/24/05 – 3/31/08

Responsible for supporting the Clinical Director of Medical Genetics, John M Graham, Jr., MD, ScD, as well as the 6 Genetic Fellows that he teaches. Implemented new ideas for greater office efficiency. Coordinates travel arrangements, schedules appointments and meetings, maintains the Directors calendar, sort and distributes mail. Assists with presentations, writing grants, transcribes reports from verbal instruction either from a Dictaphone or from a rough draft. Triages phone calls, assures physician compliance with rules and regulations, and that all licenses are current, maintained filing system and Genetic database. Able to multi-task projects, works independently, provide training wherever necessary, order supplies for the Department. Processes Time & Effort reports. Also obtains approval for petty cash, travel reimbursement requests, for the Director and the Fellows. Coordinates the Plagiocephaly/Torticollis Clinic that includes triaging phone calls from patients and physicians, insurance verification, scheduling patients and billing. Also sends out reports from all Medical Genetic physicians to the patients and primary care physicians. Accounts Payable and other duties as assigned. Coordinated department move from off campus to on campus.

BOLD! Productions, Exec. Assistant /Promotions Coordinator 12/98 – 8/2009

Responsible for overseeing and assisting with editing of videotapes of entertainers for promotional purposes for future events, recruiting entertainers to perform on various venues at clubs and establishments. Event Planning and marketing, interaction with promoters from the East and West coasts, Extensive phone and data entry. I wrote contracts for each venue and entertainment group.

Supervised stage and clerical personnel, and all areas of HR responsibilities, which included hiring staff, and payroll, A/P & A/R, as well as arranging travel and meetings. Also worked as a Personal Assistant to the President.

Registered Medical Assistant/ Certified Hospice and Home Health Technician

Private duty Sitter (Contract) 1985 – 2009

As a Registered Medical Assistant/Hospice and Home Health Technician, I worked in several different offices and hospitals with several different branches of medicine, i.e., Heart specialist, ENT, and General Practitioners. Qualified to give injections, take vitals, prep and assist minor surgeries, applied temporary casts, telemetry monitoring, patient registering, filing, scheduled surgeries, MRI’s and other diagnostic testing. Also assisted with A/P and A/R. I also did Private duty sitting in nursing homes and private homes

ACCOMPLISHMENTS:

Coordinated the David W. Smith Workshop on Dysmorphology an International Workshop a UCLA Lake Arrowhead Conference Center at Lake Arrowhead that consisted of over 200 physicians. Prepared budget, Accounts Payable and Receivable from 2 Federal Grants, working with a 3rd Medical Center coordinating CME credits. Welcoming guests, planning activities and arranging funding for fellow awards as well as reimbursements for invited experts from around the world.

Moved the entire Clinical Genetics Division (Physician, Fellows, a social worker, clinic assistant, and Genetic Counselor) which included all research files, patient records/files and equipment (personal and office) coordinated phone service and most technical/EIS aspects of a move, such as phone and computer service.

Created Fetal Pathology Database: This database supplies the physician and the research assistants with diagnosis/autopsies of fetal deaths since 1985

Spot Bonus - Awarded December 2006 for facilitating department relocation.

Standing Ovation Awards for providing excellent service to patients

Owner Living Well Elder Care

Member AKY Fraternity

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