Manager Administrative Assistant

Michelle Stokes

Email: abpkfr@r.postjobfree.com

Address:

City: Vancouver

State: WA

Zip: 98661

Country: USA

Phone: 360-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience. Excel in resolving employer challenges with innovative solutions, systems and process improvements to increase efficiency, customer satisfaction and the bottom line. Offer advanced computer skills in MS Office Suite and other applications/systems.

Educational Background:

High School Dipolma from Clark College, Vancouver WA 1/2001 to 6/1990 (Business)

Job History / Details:

Career Overview

Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience. Excel in resolving employer challenges with innovative solutions, systems and process improvements to increase efficiency, customer satisfaction and the bottom line. Offer advanced computer skills in MS Office Suite and other applications/systems.

Skill Highlights

Office management

Team building & supervision

Staff development & training

Report & document preparation

Spreadsheet & database creation

Accounts payable/receivable

Records management

Bookkeeping & payroll using QuickBooks

Filing and data archiving

Inventory management

Core Accomplishments

Administration

Performed administration tasks such as filing, developing spreadsheets, bookkeeping, faxing and emailing reports, photocopying collateral and scanning documents for inter-departmental use.

Training

Successfully trained staff in all office systems and databases, policies and procedures while focusing on minimizing errors and generating superior results.

Reporting

Maintained status reports to provide management with updated information for client projects.

Created and edited documents to keep staff informed on policies and procedures.

Professional Experience

July 2011 to November 2012

Big Trees Today Hillsboro, Oregon

Office Administrator

Accurate bookkeeping, payroll and taxes for 7 employees

Instituted new systems management as well as overhaul and streamlining of existing systems

Processed contracts tracked jobs from sale to close in accounting

Re-formatted all documents, business cards, some logo work, and poster design

Maintained VOIP phone system and other office equipment systems

Created trade show displays and represented company at trade shows

Managed and tracked inventory from office supplies to nursery stock

Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols.

Created databases and spreadsheets to improve inventory management and reporting accuracy.

July 2010 to December 2010

Austins Affordable Autos Vancouver, WA

Office Manager

Directed or coordinated the supportive services department of a business, agency, or organization.

Prepared and reviewed operational reports and schedules to ensure accuracy and efficiency.

Set goals and deadlines for the department.

Acquired, distributed and stored supplies.

Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.

Planned, administered and controlled budgets for contracts, equipment and supplies.

Quickly became a trusted assistant to the company president, and earned a reputation for maintaining a positive attitude and producing high-quality work.

November 2007 to July 2010

Whispering Escape Yacolt, WA

Administrative Assistant

Maintained and updated filing, inventory, mailing, and updated computerized database system.

Effectively communicated with customers answering questions, disseminate or explain information, take orders, and address complaints.

Opened, sorted, and routed incoming mail, answered correspondence, and prepared outgoing mail.

Compiled, copied, sorted, and filed records of office activities, business transactions, and other activities.

Computed, recorded, and proofread data and other information, such as records or reports.

August 1999 to February 2001

Marine Surveyors & Consultants Vancouver, WA

Office Manager

Copying, filing, scanning documents

Ordering supplies

Multi-line phone system

Networked computer system maintenance

Designed report of survey and logo, business cards for owner and employees

Scheduling of inspections for marine based equipment

Job disbursement to surveyors and inspectors

Data entry from inspection to report form including photos

Accounts receivable/payable

Payroll

Daily use of MS Word, Excel, Access, Omnipro, Photoshop, Print master and QuickBooks

Liaison to owners/clients in regards to cargo inspections and crane inspections-for OSHA and WISHA.

Education

2007 Clark College Vancouver, WA

Business

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