Manager Executive Assistant

Susan L Pash

Email: ********@*********.***

Address:

City: Stafford

State: VA

Zip: 22554

Country: USA

Phone: 540-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Executive Assistant with 10 years proven expertise in problem solving and managing daily office functions. Self-motivated, high-performing administrative professional with extensive experience working with a diverse client base and delivering results. Exceptional customer-relation and decision making skills. Strong work ethic, professional demeanor and great initiative. Dedicated, self-motivated, energetic, results-oriented team-player eager to bring strong administrative skills to a growing company who needs top-level support. Committed and motivated.

Educational Background:

High School Dipolma from Northern Virginia Community College, Woodbridge VA 1/2001 to 6/2002 (Business)

High School Dipolma from City Colleges of Chicago, Woodbridge VA 1/2001 to 11/2012

Job History / Details:

Career Overview

Executive Assistant with 10 years proven expertise in problem solving and managing daily office functions. Self-motivated, high-performing administrative professional with extensive experience working with a diverse client base and delivering results. Exceptional customer-relation and decision making skills. Strong work ethic, professional demeanor and great initiative. Dedicated, self-motivated, energetic, results-oriented team-player eager to bring strong administrative skills to a growing company who needs top-level support. Committed and motivated.

Skill Highlights

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Executive management support

Extremely organized

Excellent communication, leadership and organizational skills

Excellent time-management and outstanding organizational skills

Notary

Travel arrangements

Computer proficiency

Creative problem solving

Multi-task management

Meets/exceeds goals

Schedule management

Attention to detail

Core Accomplishments

Arranged, scheduled and coordinated all logistics and travel itineraries for executive management.

Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.

Accountable for all operations of busy office, including [areas of responsibility].

Oversaw implementation of new phone system which resulted in more cost-effective service.

Negotiated low vendor rates for office supplies.

Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.

Planned and executed all aspects of office headquarter move.

Mentored middle school children in math and science.

Professional Experience

June 2011 to Current

Subsystem Technologies, Inc Arlington, VA

Executive Assistant/Office Manager

Provide high-level executive support to the CEO, COO and CFO.

Developed executive agenda for all senior-level management

Directly supported CEO in managing operation workflow.

Oversaw daily office operations for staff of 14 employees.

Responsible for the overall management of facilities of two offices which included managing database of all tangible assets, inventory and office supply purchases, creating and distributing employee badges, implementing existing security procedures, responsible for issuing office key fobs and maintaining database.

Handled all travel requests, leases, and planned customer/company events.

Reduced overhead by taking on more responsibility with creative and administrative projects

11/11/2012 12:00:00 AM

11/11/2012 12:00:00 AM

January 2006 to January 2010

Gemalto, Inc Arlington, VA

Office Manager/Event Manager

Supported and provided confidential administrative support to the Vice President of Government Affairs.

Coordinated travel, scheduled meetings, assembled information for reports, and kept abreast of any administrative policy changes and conveyed the same to other offices.

Prepared and drafted all outgoing correspondence in a timely manner.

Responsible for the overall management of office facilities, implement existing security procedures, liaison for all North America offices, greet and escort visitors.

Provided efficient customer service to customers.

Planned and executed all aspects of office headquarter move.

Responsible for project management of 25 events (tradeshow, customer, conference, road shows) per year which included planning, implementation, execution, branding/signage, promotion and audience generation, onsite presence and coordination, sponsorships, demos, speaking opportunities, collateral requirements, and budget management.

January 2003 to January 2005

Continental Consulting Group Alexandria, VA

Executive Assistant/Office Manager

Provided confidential administrative support to the President and Vice President.

Coordinated all travel arrangements, scheduled government meetings and appointments, managed calendar

Responsible for the overall management of office facilities and ensured a safe environment for all employees and visitors.

January 2000 to January 2003

Time Domain Corp Washington, D.C.

Executive Assistant/Office Manager

Provided confidential administrative support to the Vice President of Government Relations.

Scheduled and coordinated executive meetings with various government and private agencies.

Scheduled and maintained VP's calendar of appointments, meeting and travel itineraries

Ordered office supplies, prepared and audited timesheets and expense reports; facilitate the performance of executive managers and employees by expertly anticipating and attending to office and management tasks.

January 1995 to January 2000

Patton Boggs, LLP Washington, D.C.

Legal Assistant

Worked effectively in a fast-paced environment for a partner practicing international law and an associate working in public policy.

Processed all billing, recorded time entries, drafted and edited correspondence, filings, managing deadlines, extensive expense reports containing international exchange rates, and making all travel arrangements.

Accurately utilized redline format to draft and review attorney agreements.

Arranged and coordinated interviews with lawyers and law students seeking employment and scheduled summer activities for the summer associates.

Coordinated and scheduled interviews with law students at Universities across the country.

Assisted the Director of Pro Bono Operations in helping individuals receive the legal support they needed.

Implemented a partnership with the firm and a local school in mentoring children with reading and math.

Education

Northern Virginia Community College Woodbridge, VA

Business

2001-2002

City Colleges of Chicago,

Coursework in Microsoft Office

Professional Affiliations

Member of TSEA - The Association for Exhibit & Event Professionals

TSEA National Capital Chapter

Member of National Association of Realtors®

Member of Fredericksburg Association of Realtors®

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