Sales Assistant

Deborah Ferguson

Email: abpjgt@r.postjobfree.com

Address: *** ********* ***

City: La Habra

State: CA

Zip: 90631

Country: USA

Phone: 562-***-****

Skill Level: Director

Salary Range: $35,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

DEBORAH S. FERGUSON

EXECUTIVE ASSISTANT aaa ADMINISTRATIVE ASSISTANT

Career Profile:

Experienced, highly efficient Executive Assistant, seeks a position with progressive company where I can utilize my excellent telephone skills, expertise, and extensive computer training to advance my career and benefit my employer. I am adept at translating complex concepts into coherent language and a fast and accurate typist. I am a leader, and team player who thrives on challenges and deadlines.

Skills and Qualifications:

aa Highly efficient in a multi-tasking environment; ability to prioritize and handle tight deadlines

aa Excellent verbal communication and written skills

aa Able to express ideas clearly and logically

aa Self-starter able to work independently, energetically, enthusiastically, and complete assignments in an organized, efficient and accurate manner

aa A quick study and good strategic thinker

aa Creative with a broad range of interests and knowledge

aa Excel in working closely with all levels of management and staff

aa Accurate typing 85+WPM

aa Shorthand/Fast Notes

aa Advanced skills in Windows Operating Systems, Word, PowerPoint, Publisher, NextGen EMR, Outlook, Access, Excel, and Internet research

Professional Experience:

Pacific Cardiovascular Associates Medical Group, Inc., Costa Mesa, CA

Executive Assistant-Administrative & Clinic Coordinator 11/2005 to 10/24/12 (Laid Off)

Provide administrative support to the President and CEO, Vice President of Operations, and office staff in the Administrative Office. Duties include: Answering phones for entire office, appointment & meeting scheduling, travel coordination, preparation and distribution of various reports, taking of meeting minutes, expense report administration, invoice preparation, check requests, set-up and coordination of all arrangements for on-site and off-site departmental meetings/functions, order office supplies for administrative office & four PCA medical clinics, compose and type correspondence and copy and distribute articles and information to 20 cardiologists at all four clinics. Also was instrumental in incorporating EMR for the company at all of the clinics on Nextgen and handled all the companyaaas chart abstraction (10,000+ charts).

Prescription Solutions, Costa Mesa, CA

July 1995-November 2005

aa Proposal Analyst II November 5, 2003 to November 11, 2005

aa Proposal Assistant March 3, 2002 to November 5, 2003

aa Sales Associate March 3, 2001 to March 3, 2002

aa Executive Associate August 1, 1995 to March 3, 2001

As a Proposal Analyst II my duties included: Completion of assigned proposal projects in a timely and accurate manner. These projects included requests for additional information, proposal support for external and internal clients, assisting other analysts when necessary to complete a proposal on time, revising standard proposal materials, and various PMAPs update projects. Performed traffic coordinator duties for proposal unit keeping PMAPs (proposal answer database) and SalesLogix updated and current and kept a log of all RFPs received and completed. Also was responsible for updating and adding new answers to the proposal database as necessary.

Duties as Proposal Assistant included the following job functions: Assembled RFP and RFI binders; determined appropriate number of binders required, produced custom binder covers and spines, formatted and printed proposal cover letters, printed or located required exhibits and/or attachments, assembled binders with tabs, table of contents and all exhibits/attachments as required or requested, prepared Federal Express and/or UPS shipping request forms, boxed binders for shipment, ensured delivery of parcel(s) to mailroom personnel or Federal Express/UPS for shipping. Another integral part of this position was keeping the proposal exhibits/attachments current and up-to-date, maintained an adequate supply of attachments that could not be found electronically and maintained a spreadsheet of all attachments and kept this spreadsheet updated as new attachments became available. Ran GeoAccess Analysis Reports for proposals in-house for each Sr. Proposal Analyst.

Duties as Sales Associate included supporting four external sales representatives with all administrative functions of my previous position. Responsible for the assembly and shipping of proposal binders, coordinated sales giveaways, and fulfilled all marketing material requests by sales force and internal customers. Kept inventory of all sales and marketing materials on site, and coordinated delivery of required items through an off-site storage facility.

Provided administrative support to the Director of Sales & Marketing, the Director of Marketing, two Client Relation Managers, four Client Service Specialists, three Sales Account Executives, and staff below them. Duties included: Appointment & meeting scheduling, travel coordination, preparation and distribution of Progress & Sales Activity Reports, taking of meeting minutes, answering phones, expense report administration (preparation & tracking), processing of all invoices, check requests & purchasing card orders for both departments, production and processing of new employee paperwork, maintenance of Outlook contact files for both Directors, set-up and coordination of all arrangements for on-site and off-site departmental meetings/functions, assist Proposal Unit and Sales Coordinator with preparation and assembly of Proposals. Responsible for maintaining inventory of RX Solutions stationary (letterhead, envelopes, labels, etc.) for Costa Mesa and Dallas offices, to include maintenance and ordering of office supplies for both locations.

EDUCATION

Elgin High School, Elgin, Illinois

Diploma - June 1976 (Graduated top 3rd of Class with a 3.5 GPA)

aa Traveled to Lenexa, Kansas in December of 2002 and successfully completed GeoNetworks training through IngenixA(R), the company that provides and supports GeoAccess; an easy to use, state of the art software system for analyzing the geographic accessibility of pharmacy and healthcare networks.

aa Attended PacifiCare sponsored classes entitled: aaACareer Planning for Non-Managersaa, aaAIntroduction to Service Excellenceaa, aaAWriting Advantage: Successful Business Communicationaa and numerous ExecuTrain computer education classes. Iaaave also been fortunate enough to attend five Career Track/Fred Pryor Seminars, which have proven to be very helpful in the performance of my daily duties.

VOLUNTEER WORK

aa Delivered Senior Meals semi-monthly as a PacifiCare Volunteer in 1996 and 1997. Was trained in and became a member of PacifiCareaaas Emergency Response Team. Have participated in numerous PacifiCare Volunteer activities over the past years such as the O.C. Food Bank in Orange, Christmas Party for Kids with Cancer, etc.

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