Administrative Assistant Medical

colleen loiselle

Email: *********@********.***

Address: P O Box 225

City: Tyngsboro

State: MA

Zip: 01879

Country: USA

Phone: 978-***-****

Skill Level: Director

Salary Range: $85,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Colleen Frances Loiselle

P. O. Box 225 - Tyngsboro, MA 01879-2128

978-***-**** (Cell) (Preferred) - 978-***-**** (Home)

Email: *********@********.***

U.S. Citizen

OBJECTIVE:

Self-directed and motivated individual seeks EXECUTIVE ADMINISTRATIVE ASSISTANT opportunity

with proven supervisory/managerial/organizational and interpersonal skills

SKILLS:

Strong Verbal & Written Skills - Outstanding Organizational Skills; Editorial/Writing Skills; Excellent Interpersonal Skills

Typing - - 100 words per minute - Shorthand - - 140 words a minute

Hardware:

Macintosh/Hewlett-Packard, NEC, Wang, Honeywell, DELL and Compaq/IBM Compatibles

Software:

Microsoft Outlook, Word, Excel. Power Point, MS Word for Windows. Internet, Word Perfect. Lotus, McWrite, Access knowledge;

Adobe Photoshop; Persuasion. Freehand, Aldus PageMaker, Filemaker, Harvard Graphics AmiPro, Samma/MacDraw

PROFESSIONAL EXPERIENCE (Paid 40 hours per week):

December 1, 2008 - October 25, 2012 - Executive Assistant to Chief Medical Officer (CMO)

Dana Farber Cancer Institute, Boston, MA

* Provides executive support for CMO and schedules appointments via computerized calendar; coordinates clinic calendar utilizing IDX system

* Prepares correspondence, transcription, memos, manuscripts, abstracts, reports, laboratory protocols and research grants

* Budget preparation/projection, variances/analyses/reporting in compliance w/NIH/BWH guidelines; coordinating visiting professorships

* Initiates, prove/approve purchase orders, standing orders, check requests interacting with Partners Accts. Payable, etc.

* Initiates visa preparation forms for foreign research fellows/students in conjunction with Harvard International Office

* Initiates Harvard Medical School/BWH appointment/salary and credentialing forms for foreign research fellows/students

January 22, 2008 - December 1, 2008- Administrative Assistant IV to Surgeon-In-Chief, Emeritus (Full-time NTE 1 Year)

Vascular Surgery, Brigham and Women`s Hospital, Boston, MA

* Provides administrative support for the Surgeon-in-Chief Emeritus and schedules appointments via computerized calendar

* Prepares correspondence, transcription, memos, manuscripts, abstracts, reports, laboratory protocols and research grants

* Budget preparation/projection, variances/analyses/reporting in compliance w/NIH/BWH guidelines; coordinating visiting professorships

* Initiates, prove/approve purchase orders, standing orders, check requests interacting with Partners Accts. Payable, etc.

* Initiates visa preparation forms for foreign research fellows/students in conjunction with Harvard International Office

* Initiates Harvard Medical School/BWH appointment/salary and credentialing forms for foreign research fellows/students

July 16, 2007- January 15, 2008 - Contract Specialist (Temporary Part-Time Services Contract NTE 6 months)

U.S. Dept. of Transportation, Cambridge, MA

Government Works, Inc. - Southborough, MA

* Initiates new contracts/Interagency Agreements and follows through to completion

* Performs procurement analyses utilizing PRISM software program

* Initiates Administrative modifications to contracts; Initiates obligation/de-obligation modifications to existing contracts

* Monitors existing contracts/Interagency Agreements to assure compliance with the FAR (Federal Acquisition Regulation)

April 7, 2003 - December 31, 2006 - Administrative Services Specialist

United States Attorney`s Office/District of NH - Concord, New Hampshire

* Composes/Edits correspondence for U. S. Attorney`s signature; troubleshoots machines/institutes resolutions

* Primary Contracting Officer with Warrant/procurement of all goods/services for U. S. Attorney`s Office

* Human Resources Specialist Backup; Initiates Full Background Security Clearances/schedules drug testing/fingerprinting

* Safeguards Personnel Records/related documents in accordance with EOUSA Privacy Act; improves internal controls

* Property Custodian/Inventory Controller for U. S. Attorney`s Office/Inputs/Projects/analyzes Spaces/Telecommunications

Sep 15, 2001 - April 07, 2003 - Staff Assistant to Associate Director

Edith Norse Rogers Veterans Administration Hospital. Bedford. MA

* Plans/implements administrative/technical functions; focal point/liaison for Associate Director inside/outside of VA

* Controls/manages Associate Director`s calendar, travel and other hospital activities; Meets/resolves patients/families complaints

* Gathers/analyzes/coordinates administrative and financial processes; prepares agenda/minutes and distributes

* Manages/controls/updates all Hospital Memoranda/Policies for Director`s Office

Dec 15, 1999 - Sep15, 2001 - Office Manager to Special Agent in Charge (SAC)

U.S. Dept. of the Treasury - Inspector General for Tax Administration (Investigations), Boston, MA

* Budget Officer for Division; submits budgetary reports and manages obligations/expenditures/requirements for SAC

* Signatory Authority for Government Credit Card and government checks for all Purchases; control/manage Imprest Fund

* Investigative Processes - Performs analyses regarding complaints/disclosures/Congressionals; keys trend information; shorthand

* Organizes/coordinates daily calendar/activities of SAC with detailed follow-up - Establish Case filing/office processes

* Manages/controls Government Vehicles Reconciliation and submits reports to HQS; government travel as required

Nov 98 - Dec 99 Program Support Assistant to the Chief Radiology Service

VA Boston Healthcare System, Boston, MA

* Liaison for Chief of Radiology; Organizes/coordinates/controls calendar of Chief; resolve patient/family complaints

* Prepares slides/presentation materials; Maintains/Updates clinical privileges, bylaws; initiates faxes/library acquisitions

* Prepares physicians` electronic attendance records; Arranges/coordinates/sets up meetings/teleconference calls; composes letters/reports

* Medical terminology; Prepares travel for Service Chief; Prepares agenda/minutes and distributes; prepares Radiology On-Call Schedules

Sep 95 - Nov 98 Executive Secretary to Chief, Renal Unit/Jackson Professor of Clinical Medicine

Massachusetts General Hospital, Boston, MA

* Liaison for Chief in meeting/greeting/interacting with physicians/inside and outside of hospital

* Organizes/coordinates and controls calendar; Arranges/Coordinates/Sets up meetings/teleconference calls

* Prepares grants, manuscripts, medical terminology, equations; Composes letters/manuals/reports

* Macintosh utilization: shorthand; faxes, travel; Organizes working luncheons, dinners/functions

Mar 93 - Sep 95 Department Secretary to Principal Investigators in Dermatology

Cutaneous Biology Research Center (CBRC), Massachusetts General Hospital, Boston, MA

* Organizes/controls meetings of six MDs/PhDs (Principal Investigators); strong computer skills; transcription/dictation

* Monitors calls/visitors and refers to appropriate individuals; Utilizes Outlook, MS Word, Excel/PowerPoint

* Interacts with outside physicians, patients/families; prepares manuscripts/grants; utilization of medical terminology

* Establishes travel reservations/hotel, etc. for guest speakers; Coordinates/Controls tutorial program

Oct 91 - Mar 93 Executive Assistant to CEO/President

Conference Development, Inc. /World Economic Development Congress, Waltham, MA

* Coordinates/controls schedule for CEO/President; Travels as required; liaison for CEO; Greets/meets Dignitaries

* Supervising/Hiring/Managing authority/Signatory Authority for CEO`s personal checks

* Plans meetings/schedules/travel/dinners/luncheons

* Coordinates personal/legal/financial/real estate matters; Composes of letters/manuals/reports

* Dictation/Utilization of MS Word, Excel, PageMaker, Shorthand, Power Point Slides

Aug 90 - Oct 91 Administrative Assistant to CEO

Tulip Productions, Natick. MA

* Coordinates/controls/organizes/plans CEO`s schedule; Liaison for CEO with clients

* Prepares slides/visual aids/Supervises team in preparation of Quarterly Board Meetings

* Organizes/delegates duties to applicable personnel; Controls/Manages budget for entire office

* Arranges transportation for clients/board members to attend Board Meetings; Organizes luncheons/dinners/functions

Mar 88 - Aug 90 Executive Assistant to President

CAD Software, Inc., Littleton. MA

* Administrative/office management support to President/Liaison in greeting VIPs/hiring/management authority

* Plans/Coordinates meetings/medical/dental appointments; Manages company parties/dinners/functions

* Coordinates personal/legal matters; Supervises personnel/Delegates responsibilities

* Prepares software manuals/slides/floppy disks/affidavits/agreements; composes letters/faxes; shorthand utilization

AWARDS: Titles/Honors/Increases:

12/2006 (Outstanding Performance Rating) - DOJ - 11/28/2006 (Within Grade Increase)

5/14/2006(Spot Award)-DOJ - 2004-2005(Cash Award for Outstanding Performance)-DOJ

01/2006 (Honorary Selection from entire U.S. Attorneys` Offices for Tour of Duty, Baghdad, Iraq - Letters of Commendation)

2003-2004(Cash Award for Outstanding Performance)-(DOJ) - 5/16/04-(Sustained Superior Performance Award)-$600

9/21/2003-(Special Act Award) - $3,000 - 2000-2001-(Manager`s Award and Quality Salary Increase) - Dept of Treasury

Outstanding Performance Award/Sustained Superior Performance; Quality Salary increases

Letter of Commendation (Dept. of Corrections) - MCI Walpole Prison, Walpole, MA

TRAINING:

Procurement Officers` Conference, South Carolina - Human Resources Conference & Support Services Conference, South Carolina

Certified Contracting Officer with Warrant - GSA Purchase Card Program - Boston VA Hospital - Medical Terminology

Budget Officer Training - Wash D.C. - University of Lowell, Lowell, MA -Candidate BS- Business Management

VOLUNTEER WORK (UNPAID) - Present:

* Volunteered (September 2005) under Massachusetts Emergency Management - Red Cross (in Process)

Agency (MEMA) for Hurricane Volunteer Services: Katrina Evacuees at Camp Edwards, Otis Air Force Base, Cape Cod, MA

* Volunteer - St. Francis Shelter, Boston. MA/Lazarus Shelter, Lawrence, MA; Hospice Volunteer - VNA of Lowell, MA

* Pastoral Care Visitor of the sick/dying at Tufts Hospital, Boston, MA; Friendly Visitor - St. Joseph`s Hospital, Lowell, MA

* Pine Street Inn Shelter, Boston, MA; House of Hope Shelter, Lowell, MA

* -Community Development- - -New Frontier- programs/Typing Teacher at MCI Walpole Prison

* Volunteered (July 2003) - Appalachian Mountains (Eastern Kentucky) - (Archdiocese of Boston, MA)

* (Mother Teresa of Calcutta, India) - Worked/Visited in following Countries/States/Sites:

U.S. - Mother Teresa`s Missionaries of Charity - South Bronx, NY; Chicago IL; San Francisco CA; Miami, Florida; Boston,MA

Calcutta, India: Mother Teresa of Calcutta`s Home for Destitute and Dying --Nirmal Hriday-

Leper Colony - Shi Shu Bavan Orphanage - Street Medical Clinic

Bombay, India: Mother Teresa`s Home for Abandoned/Orphaned Children

Goa, India: Mother Teresa`s Hostel for Poor

* OTHER WORK (PAID):

Adjunct Teacher of Keyboarding - Northern State Correctional Facility, Newport, Vermont

Sales Promotional Modeling for a New York Model Agency at the Copley Plaza Hotel, Boston, MA

Sales Promotions - Classic Model and Talent Management, Inc., Basking Ridge, New Jersey

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