Human Resources Administrative Assistant

SEASONED HUMAN RESOURCE PROFESSIONAL (Austin, TX)

Date: 2012-10-24, 9:50PM CDT

abpctg@r.postjobfree.com

SHIRELLE CARTHAN

P.O Box 193

Frederick,MD 21705

abpctg@r.postjobfree.com

RELOCATING TO TEXAS

CORE COMPETENCIES:

Organizational Development, Strategic Planning, Administration, Consulting, Training, Operations Management, Payroll, HRIS, Performance Management, Succession Planning, Employee Relations, Benefits, Recruitment/Retention, Finance, Accounts Payables, Accounts Receivables, Purchase Orders, GL Accounts, Accounts Reconciliation, Building Management, and Information Technology.

EDUCATION

Davenport University

Dearborn, Michigan

MBA, Human Resources

Rutgers University

New Brunswick, New Jersey

BA, Biology

PROFESSIONAL EXPERIENCE

Human Resources/Fiscal/Administrative Assistant/Building Manager

2011- 2012

Community Development Institute Head Start

Frederick, MD

HUMAN RESOURCES

Set up a system for establishing and maintaining a personnel file for every employee.

Assisted with interviews by contacting interview team members, as requested, ensuring forms and space are available.

Scheduled appointments for job applicants and prepares interview packets.

Responsible for new hire paperwork and orientates new staff.

Maintained Job Jackets and all information pertaining to the hiring process.

Maintained staff checklist on all employees.

Maintained health files for each employee.

Determined, through communication with local unemployment office, the conditions under which employees on summer layoff may be eligible for unemployment compensation benefits.

Provided necessary information to support the application for unemployment compensation benefits during summer layoff to the employee or local unemployment compensation office.

Ensured consistency and compliance with EEO, legal hiring and internal policies and procedures.

Ensured that continuing education needs of staff are met by meeting periodically with all

supervisory staff and reviewing employee needs as indicated on the personnel tracking spreadsheet.

FISCAL

Assisted in initial development of line item operating budget and prepares budget revisions as necessary.

Assisted in the initial implementation of purchasing system including ordering, receiving and payment of invoices

Ensured that bids and quotes are received on major purchases as required by federal procurement regulations.

Reviewed and reconciled General Ledger accounts.

Ensured timely payment of all accounts payable.

Reconciled and tracked revenues (CACFP .reimbursements, etc.).

Worked with staff person responsible for nutrition to complete the CACFP food sponsorship application.

Reconciled food purchases with menu and production logs. Worked with the staff position responsible for the health and nutrition program(s) on controlling food, cleaning and maintenance costs.

Trouble shoot as necessary prior to payment or to correct errors after the fact.

Contacted vendors to set up PO acceptance or credit file. Requested and coordinated

credit applications as needed.

Maintained vendor list and PO log.

Reviewed mileage reimbursement claims submitted by staff.

Reconciled bus mileage logs and costs for accountability in collaboration with the staff person responsible for bus/transportation supervision. Worked with staff position responsible for bus/transportation supervision on controlling transportation costs.

Tallied monthly in-kind contributions and submits with primary source documentation to Denver on a monthly basis for tracking. Audited primary source documentation for in-kind to ensure compliance with federal regulations and reconciles where needed. Provided training and technical assistance to staff.

Reviewed Financial Detail Transaction Reports.

PAYROLL

Reviewed timesheets for missing information and/or inaccurate calculations.

Ensured that overtime calculations were correct and had approval.

Tracked leave balances to ensure that staff requesting paid leave had available hours before submitting timesheets.

Corrected any errors and has employee initial any changes.

Distributed payroll checks every two weeks after double-checking the spreadsheet to ensure that correct amounts were paid and that all employees received a check, as appropriate.

Maintained the Check Distribution log.

INFORMATION SERVICES

Maintained internal procedures covering aspects of computer operations,

Oversaw office automation and word processing, maintenance repair, and service plans.

Acted as lead for coordination and oversight of information services.

Served as the web, email, phone system and computer administrator.

BUILDING MANAGER

Oversaw building appearance security, key control, room reservations, copier supplies, and maintenance, staff lounge supplies, and other use of the facility.

Processed work orders.

Parking lot management.

Administrative Assistant

2009 -- 2011

Behavioral Health Partners of Frederick

Frederick, MD

Processed medical record requests, obtained insurance verification and authorization, scheduled appointments, medical insurance coding and collections, composed and typed routine office correspondence, operated the computer, fax, and copy machines, and performed other duties required for efficient health care delivery and reimbursement.

Human Resources Training Specialist

October 2006

University of Michigan Health System

Departments of Surgery, Neurosurgery, Orthopaedic Surgery, Urology, and Transplant Center

Ann Arbor, MI

Created, designed, and implemented training programs (ie. succession planning, compliance, performance management, etc.) which supported the strategic plans of the departments. Trained over 1100 employees including senior management, departmental supervisors, and administrative staff. Developed curriculum adhering to corporate policies and procedures to conduct individual as well as group training for classes up to 45 employees.

Human Resources Advisor

University of Michigan Health System

Departments of Surgery, Neurosurgery, Orthopaedic Surgery, Urology, and Transplant Center

Ann Arbor, MI

2001-2006

Partnered with management of 1100 staff and faculty members to develop and execute plans which optimized the talent, structure, process, and culture of the department. Independently handled employee relation issues through to resolution. Counseled and coached managers on performance issues. Partnered with the department to develop appropriate organizational structures. Implemented and assisted management with key performance management initiatives such as quarterly goal setting, promotions, and talent review/succession planning. Managed 3 staff/faculty HR Coordinators. Managed the payroll processing system.

Research Secretary

University of Michigan Health System

Departments of Surgery, Neurosurgery, Orthopaedic Surgery, Urology, and Transplant Center

Ann Arbor, MI

1999-2001

Prepared multi-center grant and IRB applications for the Chairman of the Department. Provided secretarial and administrative duties including power point presentations, reconciling accounts and purchasing cards.

COMPUTER SKILLS

Knowledge of Microsoft Windows, Excel, WordPerfect, Microsoft Word, Power Point, ADP, People Soft, Outlook, Groupwise, Business Objects, and Brio Query.

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