Manager Administrative Assistant

Cathy Davis

Email: *********@********.***

Address: ***** ******* *** **** ***

City: Van Nuys

State: CA

Zip: 91405

Country: USA

Phone: 818-***-****

Skill Level: Experienced

Salary Range: $61,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

CATHY DAVIS

15050 Sherman Way #205 818-***-****

Van Nuys, CA 91405 *********@********.***

QUALIFICATIONS SUMMARY

Seasoned administrator skilled in developing and implementing policies for business operations. Extensive experience in managing multiple projects simultaneously, and the ability to develop and implement solutions. Excellent written and verbal communication and problem-solving skills. Demonstrated ability to calm others during times of stress. Strong ability to support and supervise teams. Skilled in MS Word, Excel, Powerpoint, Contribute, Adobe Publisher.

EXPERIENCE

UCLA - Academic Senate 10/2005 - 11/2012

Senior Office Administrator

Controlled the administrative processes and day-to-day activities for five Academic Senate committees that provide shared governance for the campus

* Managed and distributed $1.4 million in funds for Council on Research Faculty Grants Program

* Provided high-level administrative support to Senate committees, including grant tracking, agenda preparation and dissemination, preparation of meeting minutes, and coordination of meeting logistics

* Advised committee chairs of university-wide and campus-wide issues and trends which were suitable subjects for reports and assessments with potential policy impact

* Assisted in report preparation, including data collection and analysis

* Interfaced with IT department to develop web-based grant applications, awards, and tracking system

* Researched, planned and prepared annual reports for distribution to campus Legislative Assembly

* Initiated, organized and presented campus-wide training to teach faculty and peers about the Academic Senate Faculty Grants program

* Provided counsel to investigators, department chairs, deans, and departmental administrators regarding Council policies and procedures

* Processed travel reimbursements for Academic Senate leadership via Travel Express online system

* Managed supply and equipment orders for department including processing and tracking of invoices through Bruinbuy online system

* Evaluated and approved Council on Research travel grant reimbursements for faculty recipients

UCLA - Department of Film, Television and Digital Media 11/2004 - 10/2005

Office Administrator - Supervisor

Managed academic and administrative a

ctivities for largest film and television education program in U.S

* Tracked student and faculty information using spreadsheet and database software

* Generated reports on student support, scheduling, and faculty course loads

* Liaised on assigned projects from the department chair in a variety of areas including curricular review, faculty grant proposal, and award administration, graduate student financial support issues, and adjunct faculty budget management; independently analyzed problems presented, gather data and information, found and evaluated alternate solutions and made final recommendations

* Managed the annual donor award process for the department including working with faculty in selection of students for awards and ensured the processing of awards

* Interfaced with IT unit regarding the updating of information on department website

* Analyzed existing and proposed administrative organizational structures, policies and procedures; performed

research and analysis in the preparation of departmental by-laws, academic self-reviews, facilities use,

enrollment patterns, and student recruitment

* Managed graduate recruitment and administration of graduate financial support, student petitions, comprehensive exams processes

UCLA - School of Theater, Film and Television 11/2002-11/2004

Office Manager

Oversaw day-to-day business office operations for entertainment school

* Managed approximately $500,000 in federal, state, and private grants for academic faculty and students

* Analyzed financial and spending trends; generated financial reports

* Advised management, individual faculty, and academic leadership on the financial status of accounts, and generated solutions to funding problems

* Reconciled and analyzed financial ledgers on a monthly basis, resolved errors, and transfered funds to ensure appropriate account balances

* Investigated possible University, government, and private sources for support for faculty research and other School projects

* Supervised reception and operations functions, including copying, mail distribution, shipping and receiving, telephone systems, parking, facility and equipment reservation, and security

* Supervised staff and student assistance in operational duties; trained, directed and evaluated staff

* Analyzed administrative processes and designed, initiated and managed effective systems

* Assessed and administered facilities needs of three School buildings by viewing the physical plant on a scheduled basis; wrote analysis and recommendations

* Plan facilities projects; secure information about the physical plant from Facilities Management and Capital Programs

* Planned, initiated, and managed office relocations and remodeling, including securing and directing moving companies

* Analyzed space usage and assignment; with departmental and school staff, designed plans to maximize space usage

UCLA - DAVID GEFFEN SCHOOL OF MEDICINE 07/1995 - 11/2002

Administrative Assistant/Lab Manager - The Dumont-UCLA Transplant Center

Managed day-to-day operations for liver transplant surgeons and research lab

* Assisted Principal Investigators with coordination and preparation of contracts and grants

* Purchased and maintained medical equipment and laboratory supplies

* Coordinated renewal of government approvals for all active and pending grants

* Submitted check requests and laboratory personnel reimbursements

* Created slide presentations for research and teaching lectures using desktop publishing software

* Obtained medical research materials for journal publications

* Assisted in training new administrative support staff

* Familiarized incoming personnel with relevant university/division policies and procedures

* Created and maintained patient medical records and billing records

* Transcribed patient-related correspondence and intraoperative reports

* Coordinated monthly lecture meetings for attendance by faculty and students

EDUCATION

BS in Communications Studies

EMERSON COLLEGE, June 1985

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