Project Human Resources
Resume:
Mary Alley
Email: *********@********.***
Address: **** ******* *****
City: Las Vegas
State: NV
Zip: 89121
Country: USA
Phone: 206-***-****
Skill Level: Experienced
Salary Range: $40,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
SUMMARY OF QUALIFICATIONS
* Over 20 years of business administration and operations experience in large non-profit business.
* Advanced computer skills with strong expertise in Microsoft Excel and 20 years of business experience with PCs.
* Excellent professional oral and written communication skills, applying sound judgment, logic, and common sense to complex situations and assignments.
* Outstanding interpersonal communication skills, proficient in serving and developing rapport with internal and external customers.
* Accomplished in multi-tasking, prioritization of assignments, adherence to deadlines, and time management.
* Proficient in administrative support, including appointment scheduling, calendar, travel arrangements and related expense reconciliation; in-depth knowledge of administrative support processes and procedures.
* Self-motivated with the ability to work and learn independently and autonomously without supervision.
* Experienced, dedicated and proactive team player, including LEAN process-improvement workgroups.
* Demonstrated skills in financial and process analysis, trouble-shooting, problem-solving, negotiating, decision-making
* Highly knowledgeable of confidentiality issues and policies regarding employee and company information.
* Ability to understand and ensure compliance with company policies and procedures as well as federal regulations.
* Successful in mentoring and training staff in relevant processes, procedures, and policies.
* Detail-oriented with ability to develop and maintain an overview of business function and structure.
COMPUTER SKILLS
* Microsoft Office (Outlook, Word, Excel)
* Microsoft Windows XP Professional and Windows 7
* Infor Global Systems (Lawson Financial System) - Grant Management
* Sharepoint
EMPLOYMENT
Group Health Research Institute (GHRI), Group Health Cooperative, Seattle, WA
12/1990-07/2011
Grant Management Specialist III / Research Administration Specialist III - Grants and Contracts Administration
01/2003-07/2011
* Annually managed and administered 40-50 health research projects with funding up to $10M, including complex studies requiring extensive financial analysis and advanced post award knowledge, e.g., oversight of projects and subcontractors for fiscal, contractual, and regulatory compliance.
* Approved all project expenses up to $25K, requiring in-depth knowledge of administrative processes and procedures in order to review expense detail for cost, adherence to federal regulations and IRS requirements, appropriateness, e.g., travel, equipment, -other- expenses, budget.
* Advised and clarified issues concerning allowable costs and other federal regulations governing federally-funded research for project investigators and managers, research administrators and administrative support staff.
* Reviewed and implemented project grant awards and industry contracts for terms and conditions regarding administration of fiscal and regulatory requirements.
* Trained replacement in all aspects of GHRI Executive Director`s research portfolio, including advanced Excel workbooks developed for administratively-complex projects.
Research Administration Specialist II, Research Administration / Research Administration Specialist II, Business Operations - Business and Research Administration Department (BRAD)
12/1994-12/2002
* Research Administration
Set up research files, accounts, key personnel timesheets, and budget forecasting spreadsheets for funded health research projects.
Reconciled and invoiced project accounts, updated budget spreadsheets, and met with project coordinators to discuss current finances, regulatory issues, and to project costs.
Performed final financial analysis for assigned projects, ensuring timely submission of final invoices and financial reports.
Provided technical and analytical support for post award reporting needs and implementation of processes to address changing federal requirements.
Developed, implemented, and trained post award staff on internal database invoicing system and Excel reconciliation workbooks/spreadsheets.
* Business Operations
Provided technical and analytical support for business operations information and reporting needs: GHRI financial report and income projection, operating budget, administrative account reconciliation, fringe benefit costs, federal audit.
Developed proposals for federal reimbursement rates, e.g., indirect cost and fringe benefit rates.
* BRAD Information Systems
Coordinated and maintained internal information systems: databases and applications; information systems backup support; training, technical, and analytical support; information system manuals.
Developed, implemented, and maintained internal Human Resources and Payroll programs, including data updates and weekly payroll data entry and reporting; developed program procedural manuals.
Developed process for training and assessing progress of staff hired to take ownership of Human Resources and Payroll programs, including demonstrated knowledge of program, programming language, application structure and documentation.
Research Administration Specialist I, Business Operations - Business and Research Administration Department (BRAD)
12/1992-11/1994
* Business Operations
Developed proposals for federal reimbursement rates; e.g., indirect cost and fringe benefit rates.
Tracked and maintained indirect cost documentation; prepared federal audit documentation for rates.
Reconciled administrative accounts; developed annual GHRI operating budget.
* BRAD Information Systems
Maintained and upgraded Project Development Tracking System (PDTS) - described below.
Identified and resolved PDTS data integrity issues; upgrades to system.
Secretary III / Program Assistant I, Research Administration
12/1990-11/1992
* Administrative support for Associate Director, including correspondence, appointment scheduling, calendar, travel arrangements and related expense reconciliation.
* Administrative and clerical support for Institutional Review Board and Research Review Committee: organized and scheduled monthly meetings for both committees; assembly and mail out of research proposal packets; attendance at and minutes for monthly meetings; meeting follow-up documentation; development and maintenance of committee organizational notebooks.
* Administrative and clerical support for Project Development department: background research; preparation of federal budget forms for health research grant applications; development of charts and tables.
* Development and implementation of PDTS database for tracking grant proposal activity: operating procedures and manual; staff training; maintenance and upgrades.
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