Administrative Assistant High School
Resume:
Tonya Werner
Email: ********@******.***
Address:
City: Quakertown
State: PA
Zip: 18951
Country: USA
Phone: 267-***-****
Skill Level: Any
Salary Range:
Primary Skills/Experience:
Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. I am also adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic.
Educational Background:
High School Dipolma from Quakertown Community High School, Quakertown PA 1/2001 to 6/1989 (College Prep)
Job History / Details:
Summary
Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. I am also adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic.
Highlights
Microsoft Office proficiency
Proper phone etiquette
Articulate and well-spoken
Time management
Flexible
Excel spreadsheets
Meticulous attention to detail
Professional and mature
Strong problem solver
Invoice processing
Works well under pressure
Social media knowledge
Understands grammar
Appointment setting
Database management
Customer service-oriented
Accounting
Payroll
Meeting planning
Travel administration
Administrative support specialist
Legal administrative support
Self-starter
Executive presentation development
Business correspondence
Scheduling
Accomplishments
Supported Vice President, Research & Development through personal document management, calendar organization, international and domestic travel and event planning and collateral preparation for meetings.
Formally recognized for playing an instrumental role in the implementation of cost savings measures.
Wrote a step-by-step procedure manual to help other legal secretaries and staff understand office practices and legal processes. Developed a file system for new clients that was implemented company-wide. Led the discovery process with a senior paralegal. Served as sole assistant to three attorneys in all phases of real estate law as well as corporate law.
Experience
April 2007 to May 2009
Draeger Medical Systems, Inc. Telford, Pennsylvania
Sr. Administrative Assistant
Accountable for Research and Development Department including overall customer satisfaction.
Managed team of 50-60 of engineers, also supported 2 Vice Presidents and filled in as needed throughout company.Strengthened company's business by leading implementation of project database for tracking purposes worldwide.
Planned travel arrangements (international and domestic) for all members of the R&D department including executives and staff.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. (Both domestic and international participants and locations)
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Designed electronic file systems and maintained electronic and paper files for all open projects.
Handled all media and public relations inquiries.
Served as central point of contact for all outside vendors needing to gain access to the building.
Planned meetings and prepared conference rooms. (Both international and domestic locations)
Wrote reports and correspondence from dictation and handwritten notes.
Maintained an up-to-date department organizational chart.
Dispersed incoming mail to correct recipients throughout the office.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Created PowerPoint presentations used for business development.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created weekly and monthly reports and presentations.
Managed the day-to-day calendar for the company's Vice President, R&D
Properly routed agreements, contracts and invoices through the signature process.
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Maintained and reserved the executive conference room calendar.
Managed daily office operations and maintenance of equipment.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Used Engineering software (CAD, AutoCAD, etc) to revise/edit drawings as needed.
March 1997 to April 2007
Merck & Company, Inc. West Point, Pennsylvania
Executive Administrative Assistant
Planned travel arrangements for Regional Medical Directors which included 7 world renowned physician executives and staff. Travel was both domestic and International.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Designed electronic file systems and maintained electronic and paper files.
Handled all media and public relations inquiries.
Planned meetings and prepared conference rooms in locations at West Point, PA and worldwide as needed for up to 500 participants.
Wrote reports and correspondence from dictation and handwritten notes.
Maintained an up-to-date department organizational chart.
Dispersed incoming mail to correct recipients throughout the office.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Managed 5 Regional Admin Assistants located throughout the US. Each was a direct report of mine.
Created PowerPoint presentations used for business development.
Posted open positions on company and social media websites.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Created weekly and monthly reports and presentations.
Managed the day-to-day calendar for the each of the 7 Regional Medical Directors and Vice President overseeing department.
Properly routed agreements, contracts and invoices through the signature process.
Received and distributed faxes and mail in a timely manner.
Received and screened a high volume of internal and external communications, including email and mail.
Maintained and reserved the executive conference room calendar.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Reduced and controlled expenses by improving resource allocation.
Reviewed and approved billing invoices and expense reports.
Coached and mentored [] staff members by offering constructive feedback and taking interest in their long-term career growth.
Education
1989 Quakertown Community High School Quakertown, Pennsylvania
High School Diploma College Prep
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