Administrative Assistant Manager

Location:

Lewisville, TX

Posted:

December 18, 2012

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Resume:

Executive Administrative Assistant Updated Dec **, 2012

Cover Letter

November 6, 2012

Woodlands Online

Hiring Manager:

I recently relocated with my husband to Conroe to live closer to family members.

I am enclosing my resume for your review. You will be able to see from it that my credentials closely fit your requirements. For almost fifteen years, I have been an executive assistant for the Vice President and Director of the Central US Business Unit; also assisting project managers with construction projects relating to environmental cleanup. I accomplished this by composing correspondence, agreements, and generating reports and other documents. I scheduled conference calls and meetings (including all details from travel and hotel arrangements to meals). Using Microsoft Access, I’ve created complicated databases. The scope of this position included using Microsoft PowerPoint to create presentations for budget planning and client proposals; using the Internet and corporate archive files to conduct research for purchasing, technology, and historical information for the Lewisville, TX, office.

I have excellent familiarity with Microsoft Word and Excel; intermediate knowledge of Microsoft PowerPoint, Microsoft Access, and Adobe Acrobat X Standard; and a good working knowledge of Microsoft Project.

I trained the receptionist in Lewisville and managed all staff for three motels in Montana for 8 years.

The position in Lewisville required confidentiality, discretion, excellent verbal and written interaction with all levels of personnel in offices across the United States. My ability to multi-task is well-honed. Excellence is mandatory to any job worth pursuing. I am flexible, love to learn, and enjoy working in a team-oriented environment.

I hope that you will find my skills to be a fit for the advertised position. While I do not have a college degree, I feel that with my experience, computer and administrative skills, and attitude, I will prove to be an exemplary fit.

I look forward to hearing from you to set a time for a personal interview. I am available to start work immediately.

The salary is negotiable. I can provide professional and personal references upon request.

Sincerely,

Evelyn Whitaker

Educational Brief

Brownwood High School - Diploma 1971

Brownwood, TX

Work Experience

10756 Royal Magnolia Dr.

Conroe, TX 77303

Phone: 940-***-****

Email: **************@*****.***

Evelyn Whitaker

Objective

To become a team member using my considerable skills and personality to serve others and provide a valuable contribution to the success and growth of this dynamic company.

Experience

1997 – October 2012 EA Engineering Lewisville, TX

Administrative Associate

I was Executive Assistant to Vice President for six years. In this position, I made travel arrangements; arranged office luncheons; and organized conferences involving staff from all offices in the country (hotels, equipment, meals, catering, travel, car rental, etc.). The Vice President is no longer in this office, but I still performed these services for a professional staff of 20 persons.

I assisted the staff with software issues, large document compilation including proposals, reports, etc., using graphics, tab dividers, binding and other resources.

I began assisting with procurement needs of Lewisville, Albuquerque, Houston, and Lincoln NE offices. In addition to performing executive administrative duties, I became a Purchasing Agent, using a company purchasing card for minor purchases and issuing subcontracts. I solicited bids from contractors for lab analysis, drilling projects, set up of job site – job office, portable toilets, dumpsters, telephone service, and any other contracting/equipment required to complete projects for private sector and state and federal government clients. I have a working knowledge of FAR, SCA Wage Determinations and Davis Bacon Act.

I worked 2 years as administrative assistant to Corporate Health and Safety Director (nationwide) in addition to other duties. The Director now resides in Maryland, so I scheduled physicals and handled job-related incidents for the local staff.

I provided prime project support to a team that supports a major federal contract, created an Access database for document controls, processing vendor invoices, and gathering project costs for client invoicing.

1995 - 1996 DBSI, Inc. Miles City, MT

Area Motel Manager

Oversaw activities for three properties in Montana, which included assisting on-site managers with spending, personnel, budgets, maintenance, and miscellaneous problem-solving.

Created and administered operating budgets for the three properties.

Traveled several times per year to observe properties.

Hired and trained on-site managers for properties.

1988 - 1996 DBSI, Inc. Montana

Motel Manager

Custer’s Inn, Budget Host, Miles City, MT 1995 – 1996

Highwood Village Motel, Great Falls, MT 1993-1995

Caboose Motel, Budget Host, Libby, MT 1988 – 1993

At all hotels, I performed the following:

Prepared and approved for payment accounts payable invoices and forwarded to DBSI for payment.

Hired and terminated employees, preparing all related paperwork and forwarded to DBSI for payroll.

Supervised up to seven desk clerks, eight housekeepers, two maintenance and one laundry personnel.

Marketed the properties through group tour solicitations, working with the Chamber of Commerce, and with individual communications to businesses and others with travel needs.

For economy, I personally planted all landscaping, painted exteriors, ran the front desk, and at times, performed laundry and housekeeping duties.

While in Great Falls, my husband and I implemented new cleaning standards, re-staffed the housekeeping departments, decreased employee turnover, and applied procedures which reduced housekeeping costs approximately 50 percent.

While in Libby, we lived in the office, checked in customers, answered telephones 24 hours/day. Our customers became friends who sought us out wherever we were in the state.

Education

Brownwood High School, Brownwood, TX

General High School Degree.

Skills

Trained, certified and proficient in Microsoft Word, Excel, Access, and Powerpoint. Proficient in BST Enterprise accounting software.

Interests

Gardening, cooking, crossword puzzles, and walking.

References

Available upon request.

Skills

Proficient in Microsoft Word, Excel, PowerPoint, Access, Outlook and Project. Also proficient in Adobe Acrobat X Standard.

Can make travel, meal and meeting arrangements for any size gathering. Can answer multi-line phones.

Can compile and produce multi-faceted reports, proposals, and presentations using graphics and other media.

Familiar with BST Enterprise for accounting and procurement functions.

Can search for vendors and other information for procurement and other purposes.

Job Interests

Job Types(s):

Administrative / Clerical

Industry(s):

Oil & Gas / Mining

Construction / Engineering

Employment Type:

Job Location(s):

Conroe / Lake Conroe

Oak Ridge / Shenandoah

Contact Information

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