Sales Accounts Payable

Shawnta Williams

Email: *********@********.***

Address: **** ******** **** ****

City: Houston

State: TX

Zip: 77047

Country: USA

Phone: 281-***-****

Skill Level: Experienced

Salary Range: $52,000

Willing to Relocate

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Shawnta Williams

2803 Copeland Mill Lane, Houston, TX, 77047

Phone: 281-***-****

E-mail: *********@********.***

Summary

Organized office assistant for over 7 years experience in a fast-paced setting completing tasks in Accounting, Operations, and Projects.

Education

Houston Community College (2011 - present)

H.S. Diploma (1998)

Experience

Accounts Payable Analyst (Contract) (August 2012 - December 2012)

The Methodist Hospital (8100 Greenbriar, Houston, TX, 77054)

I supported two departments, Corporate Accounts Payable and Supply Chain.

* Processed 3 way PO matching invoices and credit invoices, 200+ daily.

* Assisted purchasing with cash management and budgeting.

* Resolved purchase order, contract, invoice, and payment discrepancies.

* Analyzed purchases for expense type (coding invoices).

* Verified vendor accounts by reconciling monthly statements and related transactions to resolve differences.

* Maintained supplier accounts.

* Confirmed receipt of goods.

* Assisted in developing user procedures, process documentation to smooth integrations of new system.

Operations Administration (June 2011 - June 2012)

Harris Caprock Communications (4400 S. Sam Houston Pkwy E., Houston, TX, 77048)

I supported four departments, Operations for all of North America, Global Supply Chain (2 managers, Accounting Supervisor, 2 billing coordinators, and 1 AP Coordinator) meeting strict deadlines and managing client deliverables.

* Improved communication efficiency as primary liaison between departments, clients and vendors.

* Prepared quotes/contracts, purchase orders, vehicle registrations and repairs.

* Coded vendor invoices and researched vendor statements.

* Processed monthly billing for services and projects under customer invoice requirements.

* Assisted credit department with collections.

* Reconciled P/L.

* Assisted the inventory process with weekly cycle counts, daily material requests, and asset tracking.

* Assisted project managers with contract billing and material invoices.

* Trained new employees for inventory and procurement.

* Maintained time submittal and assisted in labor corrections related to projects.

Schlumberger Technology Corporation (May 2005 - June 2011)

(1325 S. Dairy Ashford Ste 200, Houston, TX, 77077)

RCO Sales and Service Delivery Support (March 2009 - June 2011)

I supported a sales staff of 4 salesmen, a service delivery team of 3, and the operations team of 8. Also I supported the finance team (accounting supervisor, financial analyst, and controller) with tracking expenses for customer billing.

* Prepared journal entries for month-end close for re-classes and accruals.

* Prepared customer quotes/contracts and sales orders for customer billing.

* Prepared intercompany billing and performed cross-charges upon approval.

* Created purchase orders for service delivery and field operations.

* Tracked vendor invoices and shipping status for goods receipts.

* Coded vendor invoices to appropriate customer project and researched vendor statements to balance out accounts.

* Created AFE for capital expenses.

* Coded project expenses for recharges.

Upon the merger with Harris Caprock Communications I performed all billing for this division. I assisted in the system conversion and trained HCC employees on our billing practices.

PTCI Business Coordinator (July 2008 - March 2009)

I was promoted to Business Coordinator for the hardware division in North America.

* Created contracts, proposals, and sales orders for billing purposes.

* Contacted vendors for quotes on hardware and upon approval created purchase orders in our procurement system. Created a spreadsheet to balance our business units and match revenue/expenses.

* Assisted in monthly forecasting for revenue purposes.

* Tracked shipments to perform goods receipts and requested delivery receipts for billing purposes.

* Tracked all maintenance renewals internal and external.

* Assisted in month-end performing accruals.

* Assisted in general ledger activities to monitor expenses and revenue for recharges to projects for customer billing.

* Created spreadsheets for revenue tracking

* Performed account reconciliations.

Billing Coordinator (January 2008 - July 2008)

I was promoted to Billing Coordinator, working within a staff of 2 employees.

* Processed billing for software, hardware, and operating expenses for the alphabets L-Z.

* Received the sales orders and proofread that all sales tax, business units, documentation, and accounts were accurate.

* Obtained missing documentation and researched material numbers for accuracy.

* Completed 50% of billing before midmonth. Billed through SAP, meeting all customer requirements.

* Sent invoices electronically and through US mail. Assisted in month-end performing revenue reports.

* Assisted credit manager with monthly DSO reporting.

* Collected on all invoices 60 days outstanding and managed to collect an outstanding balance of $165k monthly. Processed credit card payments for all training invoices.

Accounts Payable Clerk (May 2005 - January 2008)

I joined the Accounts Payable team working within an AP staff of 3 employees. I quickly moved to team lead within 6 months of my position.

* Processed approximately 4000+ invoices including expense reports and purchase order invoices for the alphabets L-S. Sorted mail to the appropriate processor.

* Coded invoices and sent for approval to the appropriate manager based on approval limits and business units. Upon approval entered the invoices into the SAP system.

* Monitored payment distributions and updated vendors.

* Created new vendors using the W9/W8 processes.

* Setup payment terms and EFT authorizations.

* Processed wire transfers for foreign vendors and issued express checks.

* Researched vendor statements for account reconciliation.

I also acted as Accounting Supervisor upon absence.

Skills

* PeopleSoft 9.0 * Siebel

* SAP * Microsoft Office

* Accounts Payable * Accounts Receivable

* Time Keeping * Inventory

* Project Management * Assets

* Procurement * Month-End/Year-End Closing

Contact this candidate