Administrative Assistant Management
Resume:
Elizabeth Harvey
Email: *********@********.***
Address: ***** ***** ******* ******
City: Burke
State: VA
Zip: 22015
Country: USA
Phone: 703-***-****
Skill Level: Experienced
Salary Range: $40,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
BETTY HARVEY
10584 REEDS LANDING CIRCLE, BURKE, VA 22015
*********@********.***
Professional Summary: I have 36 years of Government Service and retired in January of 2010. I am looking for a part-time administrative type position so I can keep up on my skills and learn a new business. I started out as a Secretary-Stenographer and worked my way up to IT Specialist. I have over ten years of administrative/secretarial experience. I am very proficient with Microsoft Office and QuickBooks Pro, have excellent communication skills; both orally and in writing, hard-working, dedicated, punctual, and can multi-task. Also, I have several years of experience in using Outlook, Lotus Notes and WebEx.
Hallabolou (children's enrichment company), Assistant Director (Administrative), Fairfax, VA,
September 2012 - November 2012
I served as the Assistant Director to the President of Hallabolou whereby I was responsible for assisting the Director in managing the new teachers, checking references, ensuring all human resource forms were complete and accurate. I maintained and created spreadsheets for each class (listing students); class schedules, and kept the Director's calendar current. I assisted with the 2012 Star Gala held at the Fairfax Country Club in early October and developed lists of attendees and vendors, managed the reception and check-in desk. Performed other duties as assigned for the Director to keep the office in good order and running smoothly.
Fairfax Partnership for Youth, Office Manager/Administrative Assistant, Fairfax, VA January 2010-August 2012
I served as a part-time Executive Assistant/Office Manager of this non-profit to promote youth development and provide training to mentors, families, and the community to help today's youth manage in this fast pace environment we live in today. I was responsible for entering donor information into a database and keep it current with all incoming funds, responsible for managing the accounting and payroll using QuickBooks Pro, assisted in planning for conferences and other events FPY sponsored. This work involved working with partners and sponsors to ensure success for these events. I also was responsible for the overall management of the office, typed letters, completed mail merges for large mailings, tracked funds received from events, and prepared reports for management as requested.
Financial Management Service, IT Specialist, Washington, DC 1989-2009
Responsible for writing software requirements for major projects. I managed over 30 payment application specifications and payment formats. I was a Team Lead for several software development projects. I also provided technical guidance to our customer agencies and helped payees with questions regarding the status of their payment. Assisted the Regional Financial Centers in all aspects of payments; from payment processing to implementing new software. I wrote test plans and ensured they were followed through and testing was successfully completed.
Financial Management Service, Program Analyst, Washington, DC 1986-1989
Responsible for writing paper check control procedures and documenting all Operational procedures for the Regional Financial Centers. Managed the paper check contract. Prepared numerous correspondence including answering Congressional inquiries. Completed performance plans, personnel actions, and position descriptions for the Branch as well as managed the travel and training plans and budgets for the Branch.
Financial Management Service, Administrative Officer, Washington, DC 1983-1986
I was responsible for preparing OMB yearly budget submissions for Regional Operations and I prepared and managed the Operating Budgets for Seven Regional Financial Centers plus Headquarters. I tracked FTE's (Full-Time Equivalent), travel and training funds. Prepared numerous Financial Reports for Management. I maintained job descriptions, wrote crediting plans for new positions, and managed Personnel Actions. I was the lead for an internal Regional Operations reorganization. I was responsible
for preparing the new Organizational chart, impact statement for the changes, prepared new job descriptions, and completed the personnel actions for the reorganization for Headquarter employees.
Pacific Northwest Regional Commission, Staff Assistant, Washington, DC 1979-1981
I developed reporting procedures and systems for document disposition; wrote operational procedures for the Commission and provided administrative direction and coordination of support services supplied by the Office of the Secretary. Managed the current accounting of funds obligated and expended for the Commission's technical assistance programs and I reconciled the administrative expenses monthly with the Accounting Reports received from the Department of Commerce. I authorized expenses once I verified the legality and accuracy of each incoming expense. I prepared annual financial plans and financial statements on a quarterly and as needed basis. I approved disbursements for the Commission's technical assistance programs for fiscal action. Assisted in the preparation of budgetary submissions to secure funding through OMB and Congress. I prepared cost benefit studies to ensure that funding requests were in alignment with the goals of the Commission. I supervised two clerical employees as well as provided training to employees located in the Region. The Pacific Northwest Regional Commission was a Federal-State partnership for Economic Development of the States of Washington, Oregon, and Idaho. The technical programs were anything from fisheries development to land use planning. These were accomplished through written grants and contracts which I maintained and kept track of the agreed budget for each grant or contract.
Pacific Northwest Regional Commission, Administrative Assistant, Washington, DC 1975-1979
I maintained daily fiscal memorandum control records for all financial documents chargeable against the funds allotted to the Office of the Federal Cochairman. I served as a clearing desk for all obligation and payment documents; reconciled financial documents with the monthly reports and source application of funds statements received from the Dept. of Commerce. I prepared internal financial status reports on a monthly basis for management, and I was responsible for maintaining all personnel related functions. I analyzed project reports (both narrative and financial) to ensure compliance with program guidelines and Federal regulations (for grants and contracts). I assisted in the budget preparation submissions and back-up materials. I worked independently most of the time.
U. S. Department of Agriculture, Secretary-Stenographer, Washington, DC 1971-1975
I worked as a Secretary for the Branch Chief and Division Director which included taking dictation and transcribing the document (mainly letters) into type written formats. I managed their calendars, made appointments, completed time sheets for the Branch, made travel arrangements, maintained office files and completed other administrative tasks as assigned.
Professional Training: Accrual Accounting in Federal Agencies (May, 1976), Government Payroll Record keeping and Procedures (June, 1976), Federal Grants Management for State and Local Governments (June,, 1980), Federal Grants Management for Higher Education, and other Non-Profit Organizations (June, 1980), Introduction to DOS (May, 1987), Managing Multiple Projects, Priorities, and Deadlines (July, 1990), CICS/VS Command Level Programming (June, 1992), Preventing Sexual Harassment (May, 1995), Implementing Self Directed Work Teams (August, 1995), Conflict Resolution (October, 1986), Team Dynamics (March and May, 1998) DB2 Family Fundamentals (September, 2000), Data Modeling (August, 2001), DB2 Concepts (August, 1991), Principles of Rational Unified Process (RUP) (February, 2002), Rational Project Training (May, 2002), Project Management (July, 2007). Note: Certificates of Completion were received for all the training above.
Technical Skills: Computer: Microsoft Office, QuickBooks, Microsoft Project, Lotus Notes, Visio, and Rational Tool Set. Other: Type 80 wpm. Can use: Calculators, fax machine, copiers, typewriters, and Transcription equipment.
Education: Earned 18 semester hours in Business Administration at George Mason University and Saddleback College. Earned 63 quarter hours in Business Administration/Accounting at Northern Virginia Community College.
References available upon request
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