Administrative Assistant Manager

Helena Gibson

Email: *********@********.***

Address: *** **** **.

City: Peapack

State: NJ

Zip: 07977

Country: USA

Phone: 239-***-****

Skill Level: Experienced

Salary Range: $35,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Helena Gibson

187 Main Street, Peapack, NJ 07977 - 239-***-****

Administrative Assistant

Focused and creative administrative assistant, with over 10 years of progressive experience, supporting multiple levels of professionals in Finance, Marketing, and Information Technology business areas.

Calendar Management - Expense Reporting - Domestic/International Travel Arrangements -Meeting/Event Coordination - PowerPoint Presentations - Excel Spreadsheets - Database Creation/Management -- Budget/Expense Tracking - C-Level Support

COMPUTER SKILLS

Programs: MS Word, PowerPoint, Excel, Access, Outlook, Visio, Sales Force, Quick Books, ABC Flow Charter, Word Perfect, Org Plus, Adobe Acrobat, Co-Star, Lexis Nexus, Timeslips, Internet Research

WORK EXPERIENCE

CIT - Small Business Lending, Livingston, NJ - August 2010 - Present

Administrative Assistant - Banking

As an individual contributor to the Loan Servicing Group, I provided administrative services in relation to the tracking and management of insurance and property tax issues, responsibilities included:

* Working with outside vendor, monitor all delinquent tax issues. Involved creating an Excel spreadsheet for tracking delinquent taxes, mailings and telephone calls to borrowers about delinquent taxes, input of data into SBMS Database. Also included contact with county tax collectors/appraiser to obtain tax and parcel information.

* Working with outside vendor, monitor delinquent insurance issue. Involved creating an Excel spreadsheet for the tracking of insurance delinquencies. Included contact with borrowers via mailings and telephone calls as well as contact with insurance companies to obtain deficient information.

LAYERED TECHNOLOGIES, Plano, TX - 2008

Administrative Assistant - Technology

Supported Chief Marketing Officer, Marketing Manager, VP of Operations, Chief Information Officer and HR Manager performing various administrative tasks, responsibilities included:

* Calendar management for Chief Marketing Officer.

* Meeting scheduling, travel arrangements and expense reporting for managers and staff members.

* Supported Marketing manager with annual tradeshow events. Involved coordination of marketing materials, team member registration, travel arrangements and expense reporting. Additional follow through entailed shipment of materials/tradeshow booth, compilation of all expenses, invoices and tradeshow contracts. Created -run book- for on-site coordinator

* Created project management summary reports for senior managers. Involved meeting minutes and dissemination of information is MS Word and Excel spreadsheet format

* Provided back-up support to receptionist.

COMPUCOM SYSTEMS, INC., Dallas, TX - 2007

Assistant Project Management Coordinator - Technology

Provided purchasing services for the Vendor Contracts group with regard to maintenance contacts on miscellaneous vendor products and Canadian IBM products

ALTAIR GLOBAL RELOCATION, Dallas, TX - 2005

Administrative Assistant - Relocation

Supported Senior Vice President, Vice President and Director of Client Relations, Chief Information Officer and Chief Financial Officer, projects and responsibilities included:

* Researched and planned client entertainment events for industry conferences under direction of management. Served as administrative coordinator for internal business groups (e.g. Sales, Marketing and client Relations), Executive management team and external event planners. This resulted in a successful project plan and encompassed project timeline, expense tracking, on-site logistics, event agenda and travel coordination of up to 25 team members.

* Assisted CFO with the preparation of administrative documents for bonus program. Consisting of extensive Excel spreadsheets and forms that compiled accounting and human resource data.

* Assisted SVP of Client Relations with the conversion of client contact information from a mainframe database to an on-line Sales Force customer relations management program.

* Assisted SVP of IT with the development of a data security review process to insure secure and accurate user authorization information for client companies.

CONTRACT ADMINISTRATIVE ASSISTANT, Dallas, TX 2001 - 2004

Supported mid-/senior level managers on short-term contract assignments, contract companies included: Triad, Trammel Crow, Capstar, Prudential, Coldwell Banker and Calise & Sedi.

CENTERS FOR LONG TERM CARE, Dallas, TX - 2001

Administrative Assistant - Healthcare

* Created in-house travel process consisting of an internal approval process, utilizing internet reservation systems and consulting with travel agencies. Process resulted in a reduction of travel expense.

* Revamped expense reimbursement policy and procedures, resulting in definitive guidelines and cost reduction

* Coordinated monthly management team meeting for 100+ employees in three states. Negotiated room rates and venue space. Coordinated travel for senior managers and acted as central point of contact for meeting participants. Resulted in cost savings and organization of the management team.

* Assisted in the benefit invoice reconciliation for 2000+ employees

* Assisted with relocation of corporate office.

ZEFER, INC., Boston, Massachusetts - 2000

Administrative Assistant - Consulting

INTERGEN, INC., Boston, Massachusetts - 1997

Administrative Assistant - Engineering

MELLON TRUST, Boston, Massachusetts - 1992

Administrative Assistant - Investment Banking

EDUCATION

Leonard Hawes Real Estate School - Coursework: Real Estate Licensure Program

Suffolk University - Coursework: Fundamentals of Paralegal Studies

Mass Bay Community College - Coursework: Paralegal Litigation

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