Administrative Assistant Human Resources

Marci Pressner

Email: *********@********.***

Address: *** *** ***** ******

City: Ridgewood

State: NJ

Zip: 07450

Country: USA

Phone: 201-***-****

Skill Level: Experienced

Salary Range: $55,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Marci Pressner

508Van Buren Street

Ridgewood, NJ 07450

Home: 201-***-****

Cell: 201-***-****

Email: *********@********.***

Summary: Administrative Professional proficient in Microsoft Office Suite, Outlook, Concur, Lotus Notes, SAP and GIFTS looking to use extensive business experience in order to obtain a challenging position in the corporate community.

Skills:

Administration: Competent to administer professional office services for human resources executives, attorneys, CFOs, comptrollers, accountants and consultants. Majority of experience gained at an Academic Medical Center and three professional organizations.

Communications: Excellent communications skills, both oral and written.

WORK EXPERIENCE:

Bayer HealthCare Pharmaceuticals, Inc. 2008 - 2012

Senior Administrative Assistant for US Medical Affairs, Oncology, Neurology & Hematology

* Administrative support for Deputy Director, Associate Director and Senior Managers in Medical Affairs

* Maintain calendar for Department

* Heavy calendar management

* Link and consider Grant applications in GIFTS database

* Travel arrangements- both Domestic and International

* Organize documentation for Grant Review Committee meetings bi-monthly and monthly

* Distribute documents for Investigator Sponsored Studies prospective signatures

* Mail documents to sites for prospective signatures

* Reconcile expense reports

* Order office supplies when requested

* Reconcile -Staples- bills

* Maintain minutes for Grant Review Committee meetings

Eisai Medical Research, Inc. 2007-2008

Ridgefield Park, NJ

(Contracted through Bryant Staffing)

Administrative Assistant, Finance and Facilities for a Global Pharmaceutical Company

* Administrative support for Director of Finance, financial analysts and Associate Vice President, facilities

* Maintained Excel master log for Contract review & authorization forms, addressing inquiries as to their status through the review and authorization process

* Scheduling of meetings

* Handled distribution of invoices and mail

* Created check requests

* Reconciled Expense Reports

* Ordered office supplies when requested

* Interacted with all departments on the subjects pertaining to accounting approvals when needed.

Regulatory Affairs

* Administrative support for Vice President

* Travel arrangements

* Organized documentation to send to FDA

Empire/CLS International, Ltd. 2006-2007

Norwood, New Jersey

Financial Administration - Administrative Assistant to Chief financial Officer

Handled all administrative duties including correspondence and scheduling of meetings for CFO and the accounting department of an international chauffeured transportation company.

* Organized various documentation relating to the merger of Empire and CLS dated early 2005.

* Structured records relating to the company`s 10 national entities` corporate status

* Updated and maintained all relevant state incorporation information for DE, NJ and CA

* Corresponded with various insurance brokers pertaining to the different entities` insurance renewals for 2006-2007

* Set up Excel Training for Levels I and II for accounting department employees at an off site training Center

* Assisted the vice president of Human resources with background checks through an outside agency for new candidates for employment in various capacities

* Created Organizational Chart in Microsoft Visio

Cambrex Corporation 2004-2005

East Rutherford, New Jersey

Financial Administration - Administrative Assistant to Corporate Comptroller and accounting staff; Departmental Administrative support to Vice Presient of Tax and Director of Treasury, as well as their department staff comprised of 3 treasury analysts; 1 senior and 2 staff tax accountants

* Assisted in preparation of annual Form 10-K and Quarterly Form 10-Q Reports

* Tracked deadlines for filing with the SEC and IRS

* Scheduled meetings and maintained calendars through MS Outlook for three executives and various committees

* Handled minutes for Investment Committee meeting bi-annually

* Created new system to organize 47 Cambrex global entities` tax reports and related record keeping

* Processed renewal of clients` Insurance cerificates for 2005-2006 with corporate insurance brokers (Willis)

* Assisted in processing wire transfers for payment of benefit and pension plan fees

Coordinated off site:

* Semi-annual Lenders Luncheon meeting

* Annual Corporate Comptrollers conference, including 25 comptrollers from Cambrex`s International entities during a two-day period.

* Maintenance of records regarding domestic and international tax audit and compliance

* On-line procurement for Tax and Treasury departments office supplies

Englewood Hospital & Medical Center 2001-2004

Englewood, New Jersey

Financial Administration, Executive Assistant to Senior Vice President (CFO) & Comptroller

* Handled daily correspondence and all visitors to department

* Created systems to manage record keeping

* Planned and corresponded with Board Committee members on Committee meetings (i.e. - Finance, Audit & Compliance, Pension & Investment)

* Handled renewal of Insurance for physicians

* Communicated with Insurance broker and company on all insurance issues including malpractice for physicians

* Maintained Senior Vice President`s and Comptroller`s calendars, internal and external

Human Resources, Executive Assistant to Senior Vice President & Employee Relations Manager

* Edited Policies and Procedures for House Staff as well as employees

* Created library of labor contracts, and state and federal laws

* Administered Employee Discount Program

* Answered employees questions regarding benefits

* Published minutes of Human Resource departmental meetings and other standing committee meetings involving Human Resources

* Member of the Service Recovery Team of Excellence

* Planned and organized employee recognition celebrations

* Scheduled grievance hearings

* Communicated payment schedule to outside labor attorneys and arbitrators

* Maintained Senior Vic president`s and Employee Relations Manager`s calendars, internal and external

Various: 1995 - 2001

* Worked as Office Manager for a medium sized Accounting firm

* Paralegal at Soller, Shayne & Horn, International Trade & Customs Law Firm

EDUCATION:

State University of Stony Brook, B.A. Sociology

Fairleigh Dickinson University, Paralegal Certification, General Practice

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