Administrative Assistant Executive

Denise Whelan

Email: *********@********.***

Address: **** ************ ***, ***. ***

City: Brooklyn

State: NY

Zip: 11239

Country: USA

Phone: 347-***-****

Skill Level: Experienced

Salary Range: 35

Willing to Relocate

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Denise C. Whelan

1515 Pennsylvania Ave, Apt. 11H

Brooklyn, NY 11239

Residence: 347-***-****

Cell 917-***-****

Email: *********@********.***

OBJECTIVE Seeking the position of Executive Secretary, Administrative Assistant

PROFESSIONAL EXPERIENCE

NYS HOMES AND COMMUNITY RENEWAL Oct 2006 - May 2011

Executive Secretary

New York, NY

* Conveyed directives, instructions and assignments; followed up on status of assignments as liaison between the executive and others.

* Reviewed, proofread, and edited documents prepared for the executive's signature. Prepared monthly reports and weekly memoranda, weekly updated the database of memorandum, prepared presentations for the Deputy Commissioner. Notarized documents. Filed and retrieved documents and records for reference.

* Remarkable knowledge of the organization, punctuation and composition of business letters, reports, and charts. Prepared meeting agendas, and internal and external correspondence.

* Coordinated official travel arrangements, reserved conference rooms, managed meetings, travel calendar. Processed invoices, expense reports and reconcile accounts.

* Updated and organized commitments and appointments for the Deputy Commissioner, Assistant Commissioner, and Director.

* Received and screened incoming calls and visitors, determine which are priority matters, and alert the executive accordingly.

NYS DEPT OF STATE, DIV. OF LICENSING SVCS Nov 1997 - Oct 2006

Secretary

New York, NY

* Monitored phone calls and directed to appropriate person.

* Collected and counted money, performed basic bookkeeping, and completed banking transactions.

* Compiled, copied, sorted, and filed records or complaints. Prepared and processed all outgoing mail.

* Inventoried and ordered materials, supplies, and services.

* Trained staff members to perform work activities, such processing Vehicle and Traffic Law summonses.

* Notarized documents.

EDUCATION/CERTIFICATES

University of Phoenix, Axia Online College: August 2009 to July 2011

Certificate in Legal Assistant/Paralegal Studies November 2005 Stratford Career Institute

Certificate in Secretary Studies/Administrative Assistant May 2004

Stratford Career Institute

Notary Public Expiration Date April 2014

Staten Island Employment Education Consortium:

Certificate in Typing and Computer Studies May 1997

Stratford Career Institute

General Equivalency Diploma March 1990

New York State Education Department

PROFILE

Profound knowledge and proficiency in MS Office -MS Word, Excel spreadsheets (Functions & Formulas), MS PowerPoint, MS Access, MS Outlook; Adobe Professional; WordPerfect 10 and 11; Windows 98, XP, and Windows 7 Ultimate.

* Successful in building relationships with internal and external staff.

* Recognized for dedicated work ethic, accuracy, and productivity. Considerable knowledge of administrative procedures and guidelines.

* Efficient in a fast paced environment, with deadline-oriented tasks. Capable of prioritizing and managing considerable workloads.

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