Administrative Assistant High School

Li Lopez

Email: ********@*********.***

Address:

City: Houston

State: TX

Zip: 77003

Country: USA

Phone: 713-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management and event planning. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.

Educational Background:

High School Dipolma from Stephen F. Austin High School, Houston TX 1/2001 to 5/1995 (General)

High School Dipolma from Houston Community College, Houston TX 1/2001 to 9/2012

Job History / Details:

Career Overview

Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management and event planning. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.

Skill Highlights

Administrative support

Problem resolution

Travel administration

Schedule management

Peoplesoft

Microsoft Office skills

Administrative operations

Filing and data archiving

Inventory systems

Kronos

Core Accomplishments

Multitasking

Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.

File Management

Prepared monthly reports for records, closed terminated records, completed final audit of charts and insured that all documentation has been received and filed.

Administration

Answered multiple phone lines, transferred calls to corresponding departments, filed patient records and billed accordingly.

Administration

Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.

Professional Experience

October 2000 to Current

UT MD Anderson Cancer Center Houston, Texas

Administrative Assistant

Spends the majority of time supporting administrative functions

Assist Office Manager and Dean with special projects as requested.

Performs all of the functions of a Senior Secretary, in maintaining calendar and providing clerical assistant to Academic Recruiter and Program Director for Faculty Teaching Skill Program

Function as backup for other administrative assistant personnel as required

Responsible for the mailing out of all recruiting material for Academic Recruiter

Makes travel arrangements and prepares reimbursement reports for Academic Recruiter and faculty as required in absence of clerical support

Maintains annual database and academic files for School of Health Science students and Summer Programs

Provides support for all activities related to the institution's Summer Programs for High School, College, Medical and Science Educators (Duties includes: mailing out brochures to schools and interested individuals; receiving applications and creating files on each respondent, maintaining database of all applicants and participants; reserving conference rooms and audiovisual equipment for summer seminars as well as for catering; creating and formatting summer program presentations as needed for the students; maintaining active files on over 600 applicants to these programs yearly

Represent department in a professional and appropriate manner within institution, as well as externally.

Is responsible for the greeting, screening and routing telephone calls and visitors.

Assists in all activities related to the School of Health Sciences Graduation.

School of Health Professions timekeeper (Kronos)

Order equipment, educational materials, and office supplies for the Dean's through Purchase Request, as well as purchase items required with the Pro Card.

April 1998 to September 2000

American Cancer Society Houston, Texas

Administrative Assistant

Assisted clients' by answering questions and resolving problems

Responsible for answering multi-line phone in a busy office

Typed, copied, faxed and sorted office correspondence

Managed data entry and filling responsibilities

Prepared and drafted all outgoing correspondence in a timely manner.

Increased meeting efficiency by developing meeting agendas.

Managed executive calendar and coordinated weekly project team meetings. and assisted in the development of meeting agendas to increase meeting efficiency.

Education

12 Stephen F. Austin High School Houston, Texas

High School Diploma

Houston Community College Houston, Texas

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