High School Administrative Assistant

Tina Gray

Email: abosns@r.postjobfree.com

Address:

City: Farmington

State: NM

Zip: 87401

Country: USA

Phone: 505-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Energetic and reliable office manager skilled with working with a diverse group of people. Committed and motivated Administrative Assistant with exceptional customer-relation and decision-making skills. Strong work ethic, professional demeanor and great initiative. Energetic, results-oriented team-player eager to bring my strong administrative skills to a growing company who needs top-level support. Excellent communication and computer skills; ability to work independently or as part of a team to meet project deadlines; multicultural awareness with a high level of adaptability. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Organized office manager with over 8 years experience in a fast-paced business operations setting. Skilled Paralegal with a reputation for maintaining and processing client records, files and legal documents in a highly organized, efficient and precise manner. Highly organized Paralegal with extensive office administration, client interface and legal document development experience.

Educational Background:

High School Dipolma from Fort Gibson High School, Fort Gibson OK 1/2001 to 5/1994 (General Studies)

High School Dipolma from Career Point Business College, Fort Gibson OK 1/2001 to 10/2012

High School Dipolma from ITT Tech, Fort Gibson OK 1/2001 to 10/2012

Job History / Details:

Executive Profile

Energetic and reliable office manager skilled with working with a diverse group of people. Committed and motivated Administrative Assistant with exceptional customer-relation and decision-making skills. Strong work ethic, professional demeanor and great initiative. Energetic, results-oriented team-player eager to bring my strong administrative skills to a growing company who needs top-level support. Excellent communication and computer skills; ability to work independently or as part of a team to meet project deadlines; multicultural awareness with a high level of adaptability. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Organized office manager with over 8 years experience in a fast-paced business operations setting. Skilled Paralegal with a reputation for maintaining and processing client records, files and legal documents in a highly organized, efficient and precise manner. Highly organized Paralegal with extensive office administration, client interface and legal document development experience.

Skill Highlights

Administrative support

Meet deadline

Schedule management

Knowledgable in [administrative function]

Legal administrative support

Meets/exceeds goals

Microsoft Office skills

Administrative operations

QuickBooks

Workers' compensation knowledge

Employee training and development

Business correspondence

Internet marketing

Bank reconciliations

Large cash/check deposits

Inventory control

Telephone inquiries

Invoice processing

Telecommunication skills

Conflict resolution

Excellent communication skills

Energetic work attitude

Excellent quantitative skills

Microsoft Word, Excel, PowerPoint

Legal/non-legal research

Legal correspondence preparation

Written and oral communicaton skills

Energetic self-starter

Core Accomplishments

Process Improvement

Created new departmental procedures manual.

Assessed organizational training needs.

Competitive Analysis

Performed competitive analysis to make recommendations for future company growth.

Supervision

Supervised team of three staff members.

MS Excel

Prepared and formatted financial project reports, budget spreadsheets and expense reports for monthly review.

Accounts Payable/Receivable

Expense Control

Accounting Skills

Operated computers programmed with accounting software to record, store, and analyze information.

General Ledger Accounts

Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.

Litigation

Assisted attorneys with trial preparation, developed trial exhibits to motions and reviewed/organized documents for trial discovery.

Corporate Litigation

Maintained all nondisclosure agreements through the negotiation process and proposed language modifications to company agreements.

Legal Administration Tasks

Generated, typed, formatted and edited letters, documents, motions, briefs and client forms.

Professional Experience

September 2006 to July 2012

Triple River Technologies Tahlequah, OK

Co-Owner

Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations. Addressed and resolved non-routine, complex and unexpected variances. Prepared accurate financial statements at end of the quarter. Guided firm reconciliation, payroll, annual bonus, pension funds, annual reporting, and management of investments. Reviewed accountantÆs book entries to ensure accuracy of the G/L. Reviewed collection reports to determine the status of collections and the amounts of outstanding balances. Worked with management to document and offset unusual expense variances in their respective areas. Worked with managers to develop annual expense plan goals. Maintained fixed asset module and calculate and record monthly depreciation expense. Reconciled bank statements to clients' books and prepared financial statements from client documents. Reconstructed accounting records from clients' checks and cash receipts. Assisted in the creation of vendor contracts for outside vendors. Assisted management with the finalization of the annual expense plans. Collected and reported monthly expense variances and explanations. Created presentation formats for monthly/quarterly reviews of expense charge-outs. Maintained confidential information, such as pay rates, bonus targets and pay grades. Prepared financial and regulatory reports required by laws, regulations or boards of directors. Prepared monthly and annual expense forecasts, including any necessary recommended action required to manage costs to achieve budget.

January 2011 to April 2012

Transnational Bus Truck & Coach Fort Gibson, OK

Administrative Assistant

Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies. Performed regular telephone contact with providers to discuss status of rebilling and reimbursement process to ensure account resolution. Researched aging reports including reimbursements which were 90 days in arrears status. Completed and mailed bills, contracts, policies, invoices and checks. Computed, recorded, and proofread data, records and reports. Performed heavy bank reconciliations and cash flow statements. Managed team of three direct reports responsible for on-going product optimization, account management and ad placement on company website. Completed daily outbound calls, up to 3 to 5 hours per day. Completed daily outbound calls, between 80 to 200 calls per day. Contacted new and existing customers to discuss how their needs could be met through specific products and services. Answered customers' questions regarding products, prices and availability. Quoted prices, credit terms and other bid specifications. Identified prospective customers by using business directories and following leads from existing clients. Wrote sales contracts for orders obtained and submitted orders for processing. Selected the correct products based on customer needs, product specifications and applicable regulations. Created sales contacts with on- and off-premise accounts. Responded to all customer inquiries in a timely manner. Prioritized tasks and projects to meet tight deadlines. Attended monthly sales meetings and quarterly sales trainings.

January 2011 to April 2012

Elias Quintana Attorney Fort Gibson, OK

Paralegal

Drafted, organized and reviewed transactional documents including corporate minutes, consents, UCC filings, name change, DBAÆs, entity formation and dissolution documents. Assisted in complex intellectual property litigation through discovery, trial and extensive client/expert contact. Prepared witness, discovery, pleading, trial and exhibit binders for oral argument and depositions. Prepared and electronically filed motions, orders. Supported a team of two attorneys with generating and filing of pleadings, motions and various court documents.

Education

1994 Fort Gibson High School Fort Gibson, OK

High School Diploma

Graduate of Fort Gibson High School, Class of 1994.

1998 Career Point Business College Tulsa, OK

Certificate/Diploma Accounting/Business Management

18 relevant units

Courses include Keyboarding, Business Mathematics and Report Writing

Successful completion of time management courses.

Microsoft Office training

2014 ITT Tech Indianapolis,

Continuing Education Paralegal/Crimonology

Currently continuing my education.

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