Manager Accounts Payable

Betty Chen

*** ******** **. *******, ** M*T *S*

*****-****.****@*********.**

Cell – 416-***-****

Summary

• Over 5 years experience in Administrative and Executive AssistantAdministration and Executive Assistant to Executives and Management staffExcellent communication and interpersonal skills and flexible to fresh concept & responsibilitiesExcellent documentation skills and multi tasking abilities

• Proficient in accounting programs, including SAP, Travel Base, Quick Books, Quicken, Sabre

• Excellent exposure in understanding the accounting systems and process of various companies

• Proficient in Customer oriented approach with every task at handExpert in doing month end analysis and generating various reports in relation to the taskExtremely detail oriented personality with capability of working under minimal supervisionHave strong data entry, bookkeeping and administration support skillsKnowledgeable of functions in Account Payables/Receivables and as a Junior AnalystCapable in managing different tasks concurrentlyTechnical Skills – Operating Systems – Windows 2007, Mac OS 4.1Applications – Microsoft – Advance Word, Advance Excel, Basic Access, Basic PowerPointHelped with the implementation of E-commerce software (Photoshop photos, some basic programming)

Professional Experience

Victoria Gold Corporation October 2011- Present

Office Manager/Bookkeeper/EA

Victoria Gold Corp., is a leading gold exploration and development company advancing the Eagle Gold Deposit to production.

Responsibilities:

Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs all incoming email and other correspondence, phone calls, and initiates responsesWork closely with VP of HR to implement policy and proceduresManages and schedules daily appointments and activities; arranges meetings and business travel. Recognizes priorities and organizes the daily schedule accordinglyManage all credit card accounts for executivesHandles, prioritizes and/or redirects inquiries and/or provides information and guidance to staffAssist CFO and Controller on a daily basis with travel arrangementsUpdate CFO’s calendar for upcoming eventsWorked on arranging presentations for Budget, PDAC, and AGM eventWork closely with CFO and Controller on projectsAssist CFO on email distribution while he is on VacationCo-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff as required. Co-ordinates the development and implementation of secretarial and administrative standards and proceduresMonitor website for changes and updates (press releases, upcoming events etc..)Operates computers utilizing and manipulating a variety of desktop applications and corporate systems. Prepares presentation materials

• Perform full accounts payable cycle from sorting invoices, getting approval, coding, entering and printing cheques on a weekly basis.Processes payments, maintains accurate accounting records and petty cash

• Responsible for the preparations of cash call for Vancouver and Toronto OfficePerforms highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation, processes, office equipment, systems and supplies

• Responsible for maintaining vendor files, including filing all invoices and back-ups

• Processing expense reports for employees in Vancouver and Toronto office

• Respond to vendor inquiries on a timely basis

• Process wire transfer to vendors overseas and doing money transfer to different bank accounts

• Create monthly visa statement for reconciliation

• Do monthly bank reconciliations for all 5 bank accounts

• Do payroll for all staff in Canada on a bi-monthly basisEnter foreign exchange on US vendors monthly via journal entriesDistribution of Press Releases for companyPrepare option agreement documents for staffDo monthly reconciliation of intercompany accounts (Vancouver and Reno Office)Train current AP admin in Vancouver of daily processesSet up budget forecast for each officeReconciliation of prepaid accountsHST submission to CRA on quarterly basisCreate new GL accounts and sub accounts in QBSetup new staff with email accounts (with IT provider)Submit and Reconciliation of WSIB

SpinMaster Ltd. December 2008- August 2011

Accounts Payable Administrator

A multi-category children's entertainment company since 1994, Spin Master has been designing, developing, manufacturing and marketing consumer products for kids.

Responsibilities:

• Performing full accounts payable cycle from sorting invoices, getting approval, coding, entering and printing cheques (weekly basis and rush requests). Record all the cheques-released in check log

• Processing and reconciling expense reports, including Amex

• Maintain Vendor Master in SAP (New Vendor set up and changes on existing vendors) as requested

• Processing Expense Reports for employees in CAD or USD

• Process goods receipt and invoices in SAP, upon receipt, with valid PO reference from the vendors

• Reconcile vendor statement with AP records and prepare reconciliation report on a weekly or monthly basis

• Respond to vendor inquiries and requests in a timely manner

• Preparation wire transfer requests on weekly basis

• Processing Stop payments and voiding checks for both CAD and USD

• Creation of debit notes for intercompany transactions.

• Helping in the implementation of EFT system in SAP

• Create PRs in SAP based on Quotations from various VendorsCreate new folders for new vendors on filing systemHelp with yearly audit processes

Floral ETC Inc. September 2006 - November 2008

Office Manager/ Bookkeeper/Administrative Assistant

Online retailer of high quality artificial flowers, catered to floral designers or floral shops. The first online store in Ontario. Founded by a young entrepreneur, Yoly Pham in 2000.

Responsibilities

• Process goods receipt and invoices, upon receipt, with valid PO reference from the vendors

• Reconcile vendor statements with AP records and prepare reconciliation report on a weekly or monthly basis

• Respond to vendor inquiries and requests in a timely manner

• Performing full accounts payable cycle from sorting invoices, getting approval, coding, entering and printing cheques (weekly basis and rush request)Helped to capture pictures onto E-commerce system, by using Photoshop to create outstanding picturesImputing inventory into E-commerce system to capture all products by categoriesWorked with the implementation of tax codes on the website according to provincesWorked closely with developers to implement shipping moduleAssist with customer service when requiredWorked on documents using MS officeBook travel arrangements for ownersArrange meeting schedule on bi weekly basisOrder supplies for office/maintenance of office (filing)

Starlink Systems Inc. October 2005-November 2008

Office Manager/Bookkeeper/Executive Assistant

An E-commerce software company. Help to set up online shopping experiences for retail stores. Founded by an IT Developer that has been in the field for over 20 yrs.

Responsibilities

• Maintaining positive vendor relationships, resolving the queries related to payment

• Processing Expense Reports for employees in CAD

• Maintaining complete and accurate invoice filing system

• Preparing journal and adjustment entries as required

• Reconciling accounts payable sub ledger to the general ledger

• Preparing general ledger and all the related journal entries

• Performing other duties/analysis as required

• Order supplies/office admin duties

• Answer phone calls from vendors

• Arrange travel bookings for managers/executives

Education

• Accounting Courses in George Brown College

• High School Diplomat

• Mortgage Agent Course

Technical Skills

• Travel Base/Sabre

• Advanced MS Excel/Word

• MS Power point/Publisher

• SAP

• Quickbooks

• Photoshop

References Available upon Request

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