Sales Data Entry

Karen East

Email: ********@******************.***

Address:

City: Homer

State: AK

Zip: 99603

Country: USA

Phone: 907-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

I have learned to work with a variety of personality types, abilities and personal needs over the past 8 years through the managing of Ptarmigan Arts Gallery. The gallery is a "cooperative", and is, more or less, a volunteer organization, albeit a "for-profit". I have experience in scheduling the artist/volunteers for their monthly workdays, as well as encouraging them to get involved with our different committees that help the gallery as a whole, both in regards to profits as well as in promoting our reputation as a friendly place to buy art and socialize with the "art world" at the end of the road, here in Homer! I am a quick learner and self-starter who is motivated to learn new things. I am also very detail-oriented, organized and can prioritize and meet deadlines. I have lots of experience in working independently (self-employed for 12 years) and multi-tasking between different duties and open projects. I also enjoy working with and being part of a team and have been recently accomplishing this through the establishment of committees with the artists of Ptarmigan Arts. I enjoy hearing suggestions, constructive criticism and engaging in brainstorming ideas with other dedicated people on a project. I have become better at expressing my needs and communicating more clearly with a large group of artistic people, as well as organizing them around particular projects, delegating tasks and then trusting them to "get it done". I learned basic bookkeeping & accounting skills (including payroll, billing and accounts receivable/payable) from former gallery owner, Sharon McKemie Bauer, in the Fall of 2003. Most of the software I originally learned bookkeeping on is now out of date, but I do have the understanding of the language and can navigate pretty well through most programs, including Microsoft Word, Excel and QuickBooks. When I updated my software to QuickBooks in early 2008, I took a class on how to use the program through the local college in the Fall of 2008.

Educational Background:

High School Dipolma from University of Colorado, Boulder CO 1/2001 to 12/1990 (Women's Studies/Sociology)

Job History / Details:

Career Overview

I have learned to work with a variety of personality types, abilities and personal needs over the past 8 years through the managing of Ptarmigan Arts Gallery. The gallery is a "cooperative", and is, more or less, a volunteer organization, albeit a "for-profit". I have experience in scheduling the artist/volunteers for their monthly workdays, as well as encouraging them to get involved with our different committees that help the gallery as a whole, both in regards to profits as well as in promoting our reputation as a friendly place to buy art and socialize with the "art world" at the end of the road, here in Homer!

I am a quick learner and self-starter who is motivated to learn new things. I am also very detail-oriented, organized and can prioritize and meet deadlines. I have lots of experience in working independently (self-employed for 12 years) and multi-tasking between different duties and open projects. I also enjoy working with and being part of a team and have been recently accomplishing this through the establishment of committees with the artists of Ptarmigan Arts. I enjoy hearing suggestions, constructive criticism and engaging in brainstorming ideas with other dedicated people on a project. I have become better at expressing my needs and communicating more clearly with a large group of artistic people, as well as organizing them around particular projects, delegating tasks and then trusting them to "get it done".

I learned basic bookkeeping & accounting skills (including payroll, billing and accounts receivable/payable) from former gallery owner, Sharon McKemie Bauer, in the Fall of 2003. Most of the software I originally learned bookkeeping on is now out of date, but I do have the understanding of the language and can navigate pretty well through most programs, including Microsoft Word, Excel and QuickBooks. When I updated my software to QuickBooks in early 2008, I took a class on how to use the program through the local college in the Fall of 2008.

Skill Highlights

Self-starter

Attention to detail

Organizational skills

Active Learning

Multi-task management

Prioritization

Time Management

Meet deadlines

Schedule management

Coordination; Project planning

Team building

Team liaison

Minute-taking for meetings

Microsoft Office skills

Microsoft Excel

Microsoft Word

QuickBooks

Data Entry

Spreadsheet development

Email

Reading Comprehension

Editor; Proofreading

Grammar

Writing Letters

Telephone Skills

Professional Experience

October 2003 to Current

Ptarmigan Arts Gallery Homer, AK

Owner/Manager

ORGANIZATION & MANAGEMENT

Manage 30 artists - schedule workdays; train new artists for workdays; rental agreements for each artist; overlook days receipts & income

schedule co-op meetings, create agendas, new workday calendar and take meeting minutes;

organize and host First Friday Openings and Artist Receptions;

keep gallery organized (supplies, artist displays, clean/vacuum)

buy/order supplies when needed (bathroom, First Friday, packaging & gift wrapping, receipt books, gift certificate books)

send website updates to designers

write all informational gallery documents & keep updated

DATA ENTRY/BILLING/PAYMENTS

accounts payable - sales receipt data entry into Excel Spreadsheet to pay individual artists monthly

pay artists through direct deposit via bank website

create & print out monthly sales statements to each artist

accounts receivable - bill artists monthly through QuickBooks for their display space rentals

accounts payable - pay all gallery bills

Quarterly Borough Sales Tax reports

MONTHLY CO-OP MEETINGS

jury in prospective new artists

hear committee reports

artists give suggestions on gallery business or new ideas we should consider

announce art-related events/activities

announce any gallery business we all need to vote on

discuss any cooperative advertising opportunities we may wish to participate in

bring new ideas to the floor for discussion

make available new workday calendar for all to sign up on

TEAM BUILDING/VOLUNTEER ACTIVITIES

Established committees three years ago to have artists participate in ongoing tasks & projects within the gallery (Prospective Artists, Grounds-keeping & maintenance, Artist Displays, Back Room Gallery, & Student Scholarship)

COMMITTEES I PARTICIPATE IN:

1) Back Room Gallery Exhibits (5 members) -

announce "Call for Exhibition Proposals" biannually to the public (email, newspapers, on-line calendars, website, gallery)

select artists for exhibits (through consensus)

create monthly show calendar

choose committee members to assist artists as "show coordinators" (usually 3-4 times a year)

show coordinators attain artist statement/biography and images for the website, assist with advertising options, create poster, send First Friday info. to newspapers, create advertisement for show, organize food for reception

attend monthly meetings to keep on track with these tasks

come up with ideas for shows during the winter months (invitationals, installations, collaborative

AS COMMITTEE CHAIR:

schedule monthly meetings

write, update & send/email all paperwork to show artists and keep on file

get CD of show images from show coordinator, edit and send to webpage designer

assist show coordinator with any of the tasks they aren't familiar with.

2) Student Art Scholarship (7 members)

brainstorm ideas for fund-raising

promote/advertise the existence of scholarship to local schools, parents & teachers

in March, announce to the public the opportunity to apply for the scholarship (newspaper, website, presentations in schools)

update guidelines & application each year

in May, choose by consensus scholarship recipient(s) and assign final award amount

establish self-generating fund with Homer Foundation

plan & organize Silent Auction Fundraiser in November (2011 & 2012) - request artwork and tour/adventure package donations from local artists and business people; send thank you notes to donors & high bidders; create bid sheets for each item; organize press releases/publicity for local radio & newspapers; plan opening and closing receptions (advertise, organize food preparation & gallery volunteers); take pictures of donated items for publicity and website; create poster; create banner for sandwich board.

MY SPECIFIC DUTIES FOR FUNDRAISER EVENT:

write all documents (donor invites, donor agreement forms, talking points for publicity)

organize food for receptions

apply for alcohol permit for closing reception

create banner for sandwich board

take images of donations for website and send to webpage designer.

3) ARTIST DISPLAY (7 members)

assign new artists a display space & work with them to create a display if necessary (i.e shelves, hat & clothing displays)

send out announcements to gallery artists if we need to fill in a vacated space when an artist leaves the gallery

make sure all available space is rented to gallery artists

create spreadsheet for available space to rent & list of commission artists.

MY SPECIFIC DUTIES: I help out in all areas of this committee, but share the responsibility and decision-making of placing/moving artists with all committee members.

Education

1990 University of Colorado Boulder, CO

Bachelor of Arts Women's Studies/Sociology

Study Abroad Program through Antioch College in Yellow Springs, Ohio. Fall semester of 1989. Women's Studies Tour - visited the Netherlands, Yugoslavia (Croatia and Serbia), Germany and England over a 3 month period with a 6 week apprenticeship in London. The overall reason of the program was to contrast and compare the different socio-political systems in each country and how that related to women's rights and issues. We did a lot of background reading on the political systems for each country as well as met and spoke with (sometimes through translators) local women engaged in various organizations dealing with specific women's issues. During our 6 week stay in London, we were required to apprentice in our specific area of interest regarding women's issues. I was interested in the peace and anti-nuclear movements of the 1960's - 80's and how women were involved in the decision-making process and their engagement in direct actions. I therefore spent my time (for a total of 2 1/2 months) at Greenham Common Women's Peace Camp in Newbury, England (southwest of London) learning the history of the camp and reasons for establishing it as well as participating in current actions and protests. I also traveled to other areas of England for meetings, actions and events that had to do with the local women's peace movement and learned a great deal and met many amazing, strong and courageous women!

Contact this candidate