Administrative Professional
Resume:
Nikki O'Reilly
Santa Clara, CA
*************@*****.***
OBJECTIVE
Administrative Assistant/Coordinator
QUALIFICATIONS
Over fifteen years Executive Administrative and Project Coordination
experience. Able to work independently with a positive, professional
attitude and confidential manner within multiple functional groups,
including B.O.D.'s. Advanced computer skills, including: MS Office,
Outlook and SAP.
EMPLOYMENT
11/2012-1/2013 (Seasonal)
Coordinator
UPS, Sunnyvale, CA/Contracted through inSync Staffing, Chicago IL
Helper-Driver Coordinator for UPS' Santa Clara/Sunnyvale Dispatch Center
4/2007 - 4/2008
HR/Staffing Coordinator
Mattson Technology/Contracted through Coast Personnel, Fremont CA
Provide overall support two Senior Directors in Talent Management & Total
Rewards of the Organizational Capability group. Routing resumes,
scheduling interviews, coordinating candidate travel, maintaining
requisitions, ensuring that offer and acceptances are managed. Responsible
for supporting all aspects of training on a global basis. Focus on
improving processes, setting up and rolling out those ATS and HRIS systems
while integrating with SAP. Responsible for data integrity organizing, and
maintaining files.
1/2007 - 3/2007
Executive Assistant
Mattson Technology/Contracted through Coast Personnel, Fremont CA
Assistant to COO/President. Key functions are calendar management,
domestic and international travel planning, meeting coordination, including
preparation and follow-up. Coordination of monthly BOD reports. Contact
database maintenance. Presentation development. Act as interface/liaison
between COO and internal/external contacts.
8/2006 - 1/2007
Executive Assistant
Ultratech, Inc/Contract through Advanced Technical Resources, Sunnyvale CA
Field calls for Corporate Service Department and VP. Manage calendar.
Written correspondence for legal, insurance, real estate related issues.
Database maintenance. Support departmental accounting/ledgers, including
monitoring monthly/quarterly and budget versus actuals and accruals.
Monthly Activity Reports and Operations Review compilation, editing,
updating and publishing to CEO and CFO. Work with on-site Travel
Coordinator with day-to-day travel and management.
1/2006 - 5/2006
Executive Assistant
Hyperion/Contracted through Advanced Technical Resources, Sunnyvale CA
Duties include providing administrative support to the VP of Global Partner
Sales. Handling customer communications (internal and external), filing
(electronic and paper) organization and management, word processing, and
spreadsheet maintenance. I work with a diverse group of important external
callers and visitors as well as internal contacts at all levels of the
organization. Worked on assignments that are complex in nature, where
considerable judgment and initiative are required in resolving problems and
making recommendations. Provide guidance, direction and information to
employees and managers on specific situations that may arise.
2003 - 2004
Field Service Coordinator
Electroglas/Contracted through Advanced Technical Resources, Sunnyvale CA
Administrative support for field-based activity within a regional field
service office. Worked closely with Field Service Manager, Field Service
Engineers, Team Leads and Logisitcs Support to assure comprehensive data
entry and organization of records with regards to all aspects of field-
related activity. Provided daily tracking/status report of open calls with
advance notification of potential technical escalation requirements.
Handled incoming/outgoing mail/fax/courier needs. Maintain
contract/PO/quote files and necessary databases. Maintain calendar of
scheduled service activities and vacations. Performed Clarify Case data
entry.
1997 - 2002
Executive Assistant/Sales Coordinator
Palm, Inc.
Provided administrative support to VP of Business Development/Sales, OEM,
Enterprise, their teams along with the Sales Controller. This included
complex scheduling, managing domestic and international travel
arrangements, preparation of many Powerpoint presentations along with
coordination of multiple Sales Team Motivational Conferences, meetings and
special projects. Main liaison between Business Dev/Sales and Engineering
Depts. Created Sales Contact Databases and web-enabled them for intranet.
Received two quarterly 'Top Sales Team' Awards.
1995 - 1997
Sales/Marketing Administrator
Information Builders
Responsible for administrative/project coordination functions of a software
sales and marketing office. Administrative support for Pacific Coast
District Manager. Assist the Accounting Department with billing and
collection issues. Managed the Administrative Department. Received
multiple Quarterly Sales Team Awards.
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