Sales Administrative Assistant

Avelino (Al) Hinds

**** *** **** ******, ***. *F

Brooklyn, NY 11210

Cell: 347-***-**** E-mail: **********@*****.*** or ********@*****.***

I am an experienced Administrative Assistant with knowledge of business controls, engineering and service industry seeking an opportunity which will allow me to apply my skills in high-growth company and provide a competitive salary with a chance for career advancement.

Johnson Controls, Inc., New York, NY (Building Efficiency - HVAC) 3/2011 – 3/2012

Sales Coordinator

• Reported to the Regional Director of Sales and the Branch Sales Manager on the activity of thirteen Sales Executives throughout the region. Sales activities included the collection and interpretation of opportunities vs. actual sales to determine Sales Executive’s attainment of monthly branch and regional quotas.

• Gathered information and responded to RFP and RFQ submissions from vendors.

• Coordinated special events.

• Prepared literature aimed at securing new accounts or follow-up on current ones.

• Further tasks included in-putting opportunities and their projected dollar margins in our data base system and processing Change Orders issued for renewed or long-standing secured project.

• Daily responsibilities included replying to E-mail inquiries, forwarding insurance applications to the Regional Office on renewed contracts, completing and submitting applications for donations/sponsorships requests by community organizations. Processed all incoming and outgoing mail.

Gospel Truth Church, Brooklyn, NY 1/2010 – 3/2011

Volunteer

• Performed community service for the Church, organized their filing system and ordered office supplies.

Concessi Engineering, P.C., New York, NY (Engineering Consultant) 5/2000 – 8/2009

Front Desk/Administrative Assistant

• Routed telephone calls to appropriate personnel and responded to client inquiries.

• Prepared reports outlining the findings of our Engineering staff on conditions relative to installing, modifying or refurbishing Heating, Ventilation and Air Conditioning (HVAC) Systems.

• Prepared proposals listing the cost for installing, removing or refurbishing HVAC Systems, describing the work to be performed and the approximate duration.

• Worked closely with the Principal of the company on the preparation and completions of his out-of-state licensing requirements.

• Introduced, developed and maintained an accurate filing system to track prior and existing projects to facilitate the retrieval of information.

• Ancillary duties included typing correspondence, minutes of meetings, field reports, punch lists and maintaining proposal, project and Shop Drawing Log Sheets.

• Prepared Power Point presentations of the most outstanding project for the previous year to be submitted to the annual American Council of Engineering Companies of New York State.

NY Camps Group, New York, NY (Financial Institution – Insurance) 2/1998 – 4/2000

Front Desk/New Business Administrator

• Routed telephone calls to appropriate personnel and answered client inquiries.

• Effectively administered a caseload of 26 applications from various insurance carriers.

• Prepared weekly reports for financial brokers on status of application.

• Submitted Attending Physician Statements to doctors.

• Developed a unique system allowing Financial Agents to track their existing and new clients.

TIE Communications, New York, NY (Telecommunications) 12/1995 – 1/1998

Front Desk/Administrative Assistant

• Answered client inquiries regarding the installation of VM systems.

• Prepared proposals on the installation of Telephone and Voice Mail services.

• Compiled data and submitted monthly sales activity report to Corporate Headquarters.

• Graphed and analyzed actual sales versus Agent’s quotas.

• Calculated Sales Agent commission payable based on the attainment of monthly quotas.

Ronald B. Lee Associates, New York, NY (Financial Institution – Insurance) 1/1992 – 11/1995

New Business Administrator

• Screened and processed insurance applications.

• Followed-up on status of applications with Home Office.

• Created Power Point presentation for Sales Agents.

• Kept track of commissions and overrides paid to Agents.

• Logged and submitted Attending Physician Statements to doctors/hospitals.

SKILLS:

Microsoft Word (type 50 – 55 wpm), Excel, Power Point, Fax Machine, Scanner, NxGen

EDUCATION:

Taylor Business Institute - Associate Degree in Applied Science: Accounting

ADDITIONAL INFORMATION:

Language: Speak and write fluent Spanish

Hobby: Photography

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