Manager Administrative Assistant

PATRICIA E. SMITH

** ******** ***** 203-***-****

Milford, CT 06460 ****************@*****.***

SUMMARY

Senior Administrative Assistant with expertise in reporting to several

executives in various business areas including engineering, marketing,

sales and office services administration. Recognized for efficiently

managing multiple and concurrent tasks while maintaining high performance

standards. Possesses a strong commitment to being a team player with a

solid work ethic. Earned a reputation for being the go-to person in the

company. Accredited for being highly organized with strong skills and the

proven ability to manage multiple projects, meeting schedules and travel

plans. Proficient in Microsoft Word, Excel, Powerpoint, Outlook and

JDEdwards.

PROFESSIONAL EXPERIENCE

SACRED HEART UNIVERSITY (Temporary Position) November 2012 - January 2013

(Through Mackey & Guasco Staffing)

. Assisted Vice President of Facilities Planning and a Professor of the

College with typing documentation for the NEASC Accreditation for the

University.

IROQUOIS GAS TRANSMISSION SYSTEM - Shelton, CT 1992-2012

Iroquois Gas Transmission System, L.P., owns and operates a 416-mile

interstate natural gas transportation pipeline from the U.S.-Canadian

border at Waddington, NY, through New York State and western Connecticut

to the Bronx, NY.

Senior Administrative Support Assistant - Engineering Services Department

(Sept 2008 - Aug 2012)

In addition to providing continued support for the Administrative Services

Department, additional Engineering Services Department duties were

incorporated into this position:

. Assisted Manager of Engineering Services and ten engineers with

daily correspondence and reports.

. Scheduled meetings, reserved conference rooms and notified internal and

external participants.

. Recorded minutes of meetings. Produced and distributed reports to

participants.

. Arranged travel schedules and submitted expense reports to Accounting

Department

. Served as Reception backup for lunch and breaks on a weekly basis.

. Arranged travel plans (both domestic and international) for ten

engineers.

. Scanned departmental documents and filed electronically.

. Updated information for eight company procedure manuals.

Catalogued items in manuals and project books. Scanned and entered

information on publications into data base.

Senior Administrative Support Assistant - Administrative Services

Department (May 2003 - Sept 2008)

Provided support for Office Administration Department which provides

services for entire company.

. Administrated all phases of management of company fleet which

consisted of vehicle maintenance for ten pool vehicles and four

executive-assigned vehicles. In charge of procurement for vehicle

replacement of pool vehicles, executive-assigned vehicles and 24

trucks for field locations.

. Produced taxable mileage reports on Excel spreadsheets. Submitted

vehicles for emissions testing and procured registration renewals.

. Processed Purchase Requisitions for Office Services, Environmental

and Engineering Departments.

. Received purchase orders into the JDEdwards system for items ordered

through Purchasing Department.

. Served as backup support for the Administrator of the security

system - created security badges and processed new employees.

. Provided backup support for the Administrator of the Nortel Phone

System - set up for new extensions and programmed phone set-up.

. Provided support to Accounting Department by depositing company

checks, distributing financial reporting documents, entering data

into dashboard financial database and providing insurance

certificate updates for company's proof of insurance and vehicle

cards.

Executive Secretary - Engineering (Sept 1992 - May 2003)

Assisted Vice President of Engineering as well as the Manager of the

Technical Services Group and the 12 personnel who reported to these

positions.

. Processed requisitions and generated PO's for new projects,

Environmental Department, etc.

. Coded invoices and obtained approval from appropriate department.

. Arranged domestic and international travel, conferences and meeting

rooms.

. Electronically routed documents into the Engineering library and

maintained library data base.

RYAN PARTNERSHIP - Westport, CT Feb 1989 - July 1992

Ryan Partnership is the largest independent marketing services company in

the U.S.

Executive Secretary

. Prepared client presentations for three consultants which involved

typing, organizing and binding lengthy promotional pieces.

. Contributed to and maintained Reference Library.

. Arranged heavy travel schedules for consultants.

. Assisted Receptionist when needed.

EDUCATION

Graduated one-year secretarial program, Butler Business School,

Bridgeport, CT

Graduate, Central High School, Bridgeport, CT

Intermediate Excel courses sponsored by Iroquois.

Positive Interaction in the Work Place course sponsored by Iroquois.

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