Manager Sales

Viviana P. Matasaru, CDMP*

**-** ***** ****** ******** Hill, NY 11418

Phone: 646-***-**** Email: ********@***.***

PROFESSIONAL EXPERIENCE

IQPC/IDGA, New York, NY April 2012 - present

Event Manager

Pre-event planning:

• Manage all aspects of event including RFP development, hotel/venue selection, contract negotiation, menu

development, production, group travel, ground transportation, logistics management, pre-meeting and on-site

collateral including signs and registration material and packets, room scheduling, etc.

• Coordinate pre event surveys and delegate lists to sponsors and attendees.

• Monitor, track and maintain events on budget

On-site:

• Manage conference logistics on-site including pre-conference meeting with hotel to ensure that all hotel

banquet orders are met; liaise with hotel to for any problems that may arise.

• Liaison between presenters, vendors, sponsors and attendees with regards to all facets of logistical

operation.

Post-event planning:

• Review event bills for accuracy and submit to accounting for payment.

• Conduct post meeting follow up and assessment.

• Develop and maintain relationships with National and Hotel sales and catering staff for various properties.

United States Tennis Association, White Plains, NY December 2008 - February 2012

Conference Coordinator

Pre-event planning:

• Manage all aspects of event including RFP development, hotel/venue selection, contract negotiation, menu

development, production, group travel, ground transportation, logistics management, pre-meeting and on-site

collateral including signs and registration material and packets, room scheduling, etc.

• Develop and manage meeting database and website responses.

• Work with legal, community tennis, executive office and other departments to ensure contracts are approved,

conference sessions are properly scheduled, and the Board is informed.

• Monitor, track and maintain events on budget

• Design and maintain registration site for 5 – 8 annual company meeting/conferences.

On-site:

• Manage conference logistics on-site including pre-conference meeting with hotel to ensure that all hotel

banquet orders are met; liaise with hotel to for any problems that may arise.

• Train and manage registration staff.

• Liaison between presenters, vendors, and attendees with regards to all facets of logistical operation.

Post-event planning:

• Review event bills for accuracy and submit to accounting for payment.

• Conduct post meeting follow up and assessment.

• Develop and maintain relationships with National and Hotel sales and catering staff for various properties.

American Metal Markets Events, New York, NY May 2006 – May 2008

Conference Coordinator

Pre-event planning:

• Manage all aspects of an event including RFP development, hotel/venue selection, contract negotiation,

menu development, production, group travel, ground transportation, pre-meeting and on-site collateral

including agendas, workbooks, signs and registration material; in addition to the day-to-day planning.

• Evaluate and recommend new vendors for conference materials including lanyards, tote bags, briefs, pens,

etc.

• Negotiate contracts with service providers and suppliers such as hotels, tour companies, off site venues,

promotion companies.

• Serve as liaison between exhibitors and sponsors regarding company descriptions; logos; and orders of

special merchandise for sponsorships.

• Maintain meeting database and help ensure that necessary registrant data is entered including hotel payment

information when necessary.

• Process registration and confirmations for all 20 company events.

On-Site:

• Manage conference logistics on-site including attending pre-conference with hotel to ensure that all hotel

banquet orders are met; liaise with hotel to find shipments sent; coordinate staff to cover registration desk.

Post-event planning:

• Review event bills for accuracy and submit to accounting for payment.

• Develop and maintain relationships with National and Hotel sales and catering staff for various properties.

The Conference Board, New York, NY February 2001 – May 2006

Council Coordinator

• Assisted in the planning and coordination of 25 meetings a year, both domestically and internationally.

• Coordinated travel, hotel and banquet arrangements for all 25 events.

• Handled logistical planning for members and guests. Liaised between upper management and council

member, as well as between speakers and program directors.

• Maintained accurate database and member website for 7 groups and individual events.

• Assessed organizational needs and implemented administrative procedures to better serve clients.

• Conducted site inspections of both local and needed area restaurants/facilities and handled all logistical

information for meeting including choosing of venue locations, menus, special events, and transportation

when necessary.

EDUCATION

Niagara University, Niagara Falls NY 1996 - 2000

B.A., International Relations w/ Spanish Concentration

SKILLS/INTERESTS

Languages Fluent in Spanish, Beginner Romanian

Affiliations & Certifications International Association of Hispanic Meeting Planners (IAHMP)

MPI – Greater NY Chapter

*Certified Diversity Meeting Planner (CDMP)

Computer Skills Microsoft Office Suites: Outlook, Word, Excel, Access, PowerPoint

Various database systems including SalesLogix, STARS, FoxPro,

Event Manager, Regonline, Microsoft Live Meeting Program

Contact this candidate