Julia K. Johnson

*** ******** ****** **

Washington, DC 20011

abol94@r.postjobfree.com

To Whom it May Concern:

I am inquiring about the position that you have available within your company. It would be a pleasure to

meet with you so that I might demonstrate how my abilities fit your needs precisely.

As you’ll see from the enclosed resume, I am proficient in a variety of computer software programs. My

years of experience as a team player and leader will be a valuable asset to your company. These qualities are

of the utmost importance in dealing with clients as well as co-workers. The importance of setting goals,

prioritizing and communication are major contributions that I can offer your organization.

The salary rate that I am looking for is negotiable depending on the benefits your company offers.

If you have any questions or concerns, please feel free to contact me at 202-***-**** or 202-***-****.

Thank you for your time and consideration. I look forward meeting you soon.

Sincerely,

Julia K. Johnson

Enclosure

JULIA K. JOHNSON

651 HAMILTON STREET NW • WASHINGTON, DC 20011

PHONE 202-***-**** • CELL 202-***-****

E-MAIL abol94@r.postjobfree.com

E DUCATION

Present George Washington University Washington, DC

Event and Destination Management Certificate Programs

1996 - 2000 Archbishop Carroll H.S. Washington, DC

D egree – Basic Studies

S UMMARY OF C AREER Q UALI FICATIONS

I have more than 10 years of management in conference support and event planning experience for domestic

and international contracts. I provide excellent customer service and skills in creating travel arrangement

packages; negotiating contracts, and collecting, organizing, and reviewing evaluation materials and overseeing all

aspects of conferences and meeting planning supported activities. My experience has led me to work with

several Government agencies including the National Science Foundation, the U.S. Department of Housing and

Urban Development (HUD), U.S. Department of Health and Human Services (HHS), and the National Marine

Fisheries Service. I have also has held several Government contract positions as a data entry supervisor,

surveyor, and document specialist, where I worked extensively with the National Science Foundation (NSF)

Proposal and Reviewer Process.

W ORK EXPERIENCE

Present Synergy Enterprises, Inc Silver Springs, MD

Meeting Planner Manager ( Government Contract)

Manage meeting planners that manage all aspects for small and large size conferences/meetings (ranging from

10 to 5,000) for domestic and international contracts. Approve administrative meetings tasks that include site

selection for meeting space and/or room block management, supplier RFP’s and vendor selection, contract

negotiations, audio visual coordination, database management/manipulation, lodging and travel. Provide

administrative approval for contracts as requested by the Project Officer by generate and update rooming lists,

preparing logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors. Coordinate with

clients to develop budgets and meeting materials as necessary. Prepare contract reports and meeting budgets as

required for all domestic and international contracts. Correspond with clients and attendees via phone, email,

fax, Federal Express, and U.S. Mail. Oversee travel arrangements for sponsored attendees and speakers/VIPs.

Work with IT and graphic staff to develop conference websites for logistical information and/or online

registration. Supervise other meeting or conference support personnel.

2007 – 2008 Synergy Enterprises, Inc Silver Springs, MD

L ogistic Coordinator Manager (Government Contract)

Lead administrative and logistical teams in support of contract tasks. Approve data for conference database,

generated reports, and mail merges to clients and Project Directors. Create and process forms for registration,

reimbursement, honoraria, evaluations, and other forms as needed by logistical team. Approve and create,

duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and

other materials as requested by client. Correspond with attendees via phone, email, fax, Federal Express, and

U.S. Mail. Approve generated rooming lists. Coordinate BEO requirements with hotel with MP/SCM assistance

and supervision. Approve prepared logistical and confirmation letters for clients, attendees, speakers/VIPs, and

vendors Provide onsite support. Arrange, facilitate, and otherwise support conference calls. Approve travel

support for non-sponsored attendees as necessary. Preparation for conference/meetings; troubleshooting with

clients; and addressing other issues that may arise. Supervise other meeting or conference support personnel.

2007 – 2007 JBS International Inc. Silver Springs, MD

T ravel Coordinator

Coordinators consultant travel for the Child Welfare Review Projects, which support the Children’s Bureau,

U.S. Department of Health and Human Services (Government Contract). Responsible for creating travel

information packages; providing detailed instructions to a travel agent; tracking that consultants have made

correct and cost-effective travel arrangements; providing reports on cost and arrivals and departures to project

staff; and, as needed, coordinating ground transportation, rental cars, and ride-sharing.

2003 – 2007 Triumph Technologies Inc. (Government Contract – NSF) Arlington, VA

L ogistic Coordinator / Panel & Conference Support

Prepare materials for the SBIR/STTR Program Officers to use at speaking and presentation engagements.

Assist designated Federal NSF personnel with site visits and site selections for Workshop and Conferences

alike (including the annual Grantee’s Conference). Prepare materials for the annual Grantee’s Conference.

Coordinating all aspects of annual conferences, workshops and seminars alike (pre-planning, on-site

execution, and post event wrap up, research and recommendations for future sites, development and

administration of meeting budgets). These activities usually take up to six months in preparation. All of the

following steps include (but are not limited to): sending notices to Award grantees ( conference

promotions), assisting PO’s with organization meeting materials & schedules, assisting various other

interagency offices with materials & schedules for presentations, and assisting outside Commercialization

Contractors with materials & schedules. Negotiating contracts, agreements and terms with suppliers,

vendors, hotels, etc, that consistently protects the PO’s and their reviewers. For all reviewers and their

expenses, setting up travel arrangements and preparing travel vouchers are daily duties. Generating reports

for Program Officers for each panel-denoting proposal and reviewer status. Providing panel management

to include: the arrangement and distribution of conference materials before/on the day of the panel;

ordering of light refreshments from vendors, oversee Interactive Pan el set-up of laptops and LCD

projectors, upload Program Officer’s presentation for the panel, type panel summaries for proposals as

required; upload panelists reviews into the Fastlane system and troubleshoot the laptops during the panel

session. Provides post-panel management to includes the breakdown of the panel rooms equipment,

properly discarding confidential materials, distributing panel documents to mini-team, updating PARS

(government database), with other relevant data, record panel outcome in Excel spreadsheet & FileMaker

Pro; collect, organize, and verify that evaluation materials comply with the program’s criteria for

completeness and accuracy. Train all new staff members on day-to-day activities.

D ocument Processing Specialist / Panel Support ( Government Contract – NSF)

As a Document Processing Specialist on contract with the National Science Foundation, duties

entitled support of three Program O fficers . Use the NSF Proposal and Reviewer System (P ARS) to

input data relating to each proposal, the principal investigator, the sponsoring institution, and the

peer review process. Performs an analysis of each proposal for required documents and

information to determine initial program acceptance, (i.e., completed Cover Pages,

C ommercialization History, Address of Criterion 2, Budget completion, CV/Bio’s, Current &

Pending Support, Project Summary, Project Description and other relevant documents). Generates

proposal Abstracts as requested by Program Off icers (PO) for potential reviewers. Creates Excel

spreadsheets with selected proposal information according to Program Officers requests for panel

set-ups. Performs research for specified proposals at Program Officer’s request (Research Principal

I nvesti gator’s Histories, Institutional Histories and Reviewer Information) and present findings to

PO’s. Works with designated mini-team of POs and reviewers to coordinate administration of each panel

and ensures jacket preparation activities through personal contact, informal correspondence, and electronic

mail. Verifies selected reviewer data before data entering/updating information in databases. C reates

electronic panels via the PARS system and assign proposals to panelists in PARS for generation of

electron ic review packages for retrieval through the NSF Fastlane system; generate panelist letters,

passwords, pin numbers, and instructions for electronic distribution. Generates reports for

Program Officers for each panel -denoting proposal and reviewer status. Prepares proposals for

final out processing, with related documentation that supports final grant award or declination

actions; delegate jacket preparation activities to assigned temporary employees as needed to ensure

timeliness of task completion. Elect ronically tracks the movement of all proposals. Files and

maintains all materials relevant to the management and disposition of proposals. Prepares weekly

activity reports on all duties. Assists in the establishment and maintenance of procedural

d ocument ation.

2002 - 2003 STG, Inc. (Government Contract – Department of Interior) Arlington, VA

D ata Entry Supervisor/ Sr. Data Entry Clerk

Supervisor of a Government contract. Entering the wide range of imports and exports of fish and

wildlife within the United States, through the Lemis 2000 (government data entry system). C omplying

with the foreign suppliers and receivers to ensure an accurate count of species transported within our

region. Providing information to the department’s au thorized employees from the declarations and into

the internal database. Utilizing the scanning system to ensure that paper documents are secured

electronically through the use of control numbers . Trained staff on how to utilize scanning equipment

(Fi-4340c Scanner ) and other office equipment. Held training classes for staff on updates of procedures

and daily assignments. Arranged for staff to go on staff retreats and other necessary travel arrangements.

Also while on Government contact, approved schedule a nd unscheduled leave for staff and kept an

accurate track of timesheets for contract staff. Interviewed applicants for open positions and delivered

reviews (90day and annual) for all staff members.

2000 - 2002 QuanTech Rosslyn, VA

D ata Entry Supervisor (Project Manager) / Sr. Administrative Assistant ( Government Contract – U.S.

D epartment of Housing and Urban Development)

Supervisor of an intense registration process and data entry program for training throughout the country.

Trained staff on how to utilize scanning equipment ( OCR for Forms 3.1 ) and other office equipment.

Developed events for various Program Managers, while they traveled throughout the countr y.

C oordinated staff events and activities. Held training classes for staff on update of procedures and daily

assignments. Arranged staff retreats and other necessary travel arrangements. While Project Manager for

this program, approved schedule and unsche duled leave for staff and keep an accurate track of all

timesheets. Interviewed applicants for open positions and delivered reviews (90day and annual) for all

staff member. Assistant to top administrators conducting general office duties.

Assistant Supervi sor / Surveyor (Government Contract – N ational Marine Fisheries Service)

Assistant Supervisor of a call center that conducted a variety of surveys. Monitored staff to ensure that

all surveys are conducted in a professional manner, a timely matter, and all n ecessary data is being

collected. Conducted weekly status reports of staff. Held training classes to inform staff on how to relate

to callers. Created queries to collect data on the variety of surveys conducted. Submitted weekly reports

to ensure that quo ta was meet by staff (weekly deadline). On a daily basic engaged in conducting surveys

as well as answering management’s questions to ensure that the customer needs are met.

VOLUNTEER SERVICES

2007- 2009 Another Way Advancing Youth (AWAY) / Go Ladies! Washington, DC

Vice President / Director of Life Skills & Entrepreneurship Program

Creating a curriculum-based educational program which addresses some of the key challenges youth (ages 12 -

19) deal with on a day-to-day basis. Develop basic financial skills and awareness. Work to improve

communication skills with other youth and with adults. Created and supervise fundraising actives for the

program’s daily needs. Focus on job and educational opportunities for youth (resume writing and interview

skills). Provided a bi-monthly report for all parent, youth, and program activities.

G ENERAL OFFICE SKILL S

Faxing, Typing, Call Screening, Phone Task, Public Speaking, File Management, Copying, Data Entry, Mail

Merge, Time Sheet Upkeep, Leave Approval, Meeting Scheduling, Meeting (Event) Planning, Travel

Arrangements, Supply Ordering, Budget Reports

C OMPUTER SKILLS

MS Power Point, Word Perfect, MS Excel, MS Word, MS Access, MS Project, MS Publisher, Adobe, Outlook,

MS Groove Virtual Office, Lotus Notes, OCR for Forms 3.1, Lemis 2000(Government Internet Based Data

System), Data Base Management, Fi-4340c Scanner, Website Design/Development, Internet, E-mail, FileMaker

Pro, PARS (Proposal, PI and Reviewer System - Government Data System), Ejacket (Government Website /

Data System), Basic Computer Skills

N ATIONAL ASSOCIATION M EMBERSHIP

The Society of Government Meeting Professionals, Inc. (SGMP)

T RAINING CLASSES

The Indispensable Assistant (Skill Path Training Class) - .6 CEUs (6 contact hours)

R EFERENCES

Upon Request

Contact this candidate