Administrative Assistant Customer Service

Linda M. Greene

*********@*****.***

Bayer HealthCare LLC, Tarrytown, NY:

Executive Administrative Assistant to VP & Assistant General Counsel, Medical Care- August 2011 to Present:

Maintain all activities and proactively manages the offices of VP & Assistant General Counsel;

Senior Counsel; Compliance Counsel; Counsel II and two Paralegals of Medical Care. Ensure that the offices run smoothly regarding calendar scheduling, meetings, travel arrangements, preparing expense reports, update the Insider Listing, preparing the Monthly Report, set up Staff Meetings, ordering food for meetings, etc. Responds to emails, set up conference calls and makes sure all deadlines are met.

Also helped to support one other Legal Counsel and the Head of the Patents Department with regards to setting up meetings, conference calls, travel arrangements and preparing

Expense reports. Notary Pubic.

Executive Administrative Assistant to V.P. Global Head of Key Account

Management Organization & Information Organization- July 2008 to July 2011:

Maintain all activities of this global office such as prioritize, coordinate, follow up and arrange daily

schedule to ensure all objectives/deadlines are met and completed. Prepare Concur expense reports

for four employees, coordinates mail/emails, messages, reports and correspondence to determine

appropriate action required. Coordinates travel/international travel, schedules, preparing

presentations, orders office supplies, internal/external meeting/events, prioritizes requests, handles

highly confidential material, etc. Interacts with all levels of executives on a global basis.

Also supports three other management positions in setting up meetings, calendar scheduling,

conference calls, travel, expense reports, etc. Manages purchase orders for the group and monitors

amount spent against departmental budgets. Works independently and proactively with very little to no

supervision and responsible for own decision making.

Executive Administrative Assistant to V. P., Head of BHC Organization & Information

Region North America - 2007 to 2008:

Responsibilities similar to above in prioritizing, coordinating all activities of this office regarding follow

ups and arranging daily schedules to ensure all objectives/deadlines were met and completed.

Prepared Vinnet expense reports, coordinated mail/emails, messages, reports and correspondence to

determine appropriate action required, ordered office supplies. Handled highly confidential information.

Coordinated travel/international travel, schedules, meeting/events, prioritized requests, preparing

presentations, etc. Interacted with all levels of executives on a global basis. Worked independently

and proactively with very little to no supervision and responsible for own decision making.

Also supported three other O&I management positions. For six months supported the Director of H.R.

and at times the Head Legal Counsel (9 months) in setting up meetings, calendar scheduling,

correspondence, conference calls, travel, expense reports, preparing presentations, etc. Managed

purchase orders for the group and monitored amount spent against departmental budgets.

Siemens Medical Solutions Diagnostics, Tarrytown, NY: 1/2007 – 11/2007

Executive Administrative Assistant to President & CEO:

Responsibilities were similar to the below position. Interacted heavily with the CEO of Siemens and the

Siemens Board Members in Germany coordinating and setting up internal/external meetings,

correspondence, travel arrangements, conference calls, etc. Worked independently with very little

supervision in a highly confidential environment.

Bayer HealthCare LLC, Diagnostics Division, Tarrytown, NY: 2004 – 2007

Executive Administrative Assistant to President & CEO:

Worked in a highly confidential environment with little to no supervision, flexible, proactive and acted

on my own initiative. Maintained all activities of the office of President including corporate calendar,

divisional calendar and individual calendar; prioritized, coordinated and arranged daily schedule to

ensure objectives and deadlines were met; assembled, analyzed, implemented and communicated

processes to the Management Team Members; prepared presentations, coordinated mail, messages,

reports and correspondence to determine appropriate action required; ensure that deadlines were met

and project deadlines were completed; coordinated travel schedules meetings/events; prioritized

requests and heavy interaction with the Management Team Members on business issues to determine

required action and supplied information on behalf of the President, worked with other Administrative

Assistants within the Division to ensure good team work and appropriate coverage for all areas.

Also supported the office of V.P. Business Planning & Administration.

Administrative Assistant to Senior Vice President, Laboratory Testing Systems-

2002 to 2004:

Assisted executive in relocation from Germany and getting settled in a new home. Maintained

corporate calendar, divisional calendar and individual calendars, interacted with a large staff, gathering

information for reports, prepared reports, presentations, expense reports, coordinated travel

arrangements, worked with other admins in the Division on projects and meetings, dictation/memos,

filing, messages, etc. Confidential environment with little to no supervision, flexible, proactive and

acted on my own initiative.

Administrative Assistant to Vice President of Business Planning & Administration,

Laboratory Testing Systems Division: 2000 - 2002

Senior Administrative Assistant to Controller & Marketing Director, Laboratory Testing

Systems Division: 1996 - 2000

Senior Administrative Assistant to Senior Vice President Manufacturing: 1992 - 1996

EDUCATION/ Berkeley Secretarial School

COURSES: Microsoft Office 2003; PWP – Microsoft 2010 – beginner & 2012

How to Manage Priorities & Meet Deadlines 3/16/95 & 2012

Evelyn Woods Reading Dynamics for Business professionals 9/1/95

How to Manage Conflict, Anger & Emotion 7/31/96

Interpersonal Skills 11/20/96

Meeting Planning

Microsoft PowerPoint Secrets – 10/23/2012

Secrets of Successful Time Management – 10/18/12

Great Grammar and Painless Proofreading 10/11/12

Notary Public – January 2013

Special Recognition Awards: Customer Service (1); Teamwork (3) and Leadership (1).

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