ALEXANDRA VON KEYSERLINGK

** ********* ***** ******, ** 06801 203-***-**** abog99@r.postjobfree.com

Record/Document Management Scheduling Customer Service General Accounting/Bookkeeping

Executive-Level Support Data Entry Meeting Coordination Event Planning Report Creation

Filing Systems Travel Arrangements Research / Data Analysis Project Coordination

- QUALIFICATIONS SUMMARY -

Versatile and hardworking administrative professional with over eight years of experience and expertise

in accurately assessing clerical needs and going above and beyond to provide superior administrative

support, including supporting high-level executives & managers. Multilingual (fluent in German and

familiar with French) with experience providing translation/interpretation services. Excellent

communication and interpersonal skills. Fast and accurate typist skilled on a 10-key calculator. Computer

savvy and skilled in Lotus Notes and MS Outlook, Word, Excel, & PowerPoint.

- CORE COMPETENCIES -

Recognized by superiors as a reliable assistant who always maintains the utmost confidentiality

Friendly and positive team player who enjoys working in a team-oriented setting to reach goals

Very detail-oriented and places a premium on organization, planning, quality, and efficiency

Proven history of taking on additional responsibilities and going beyond the “job description”

Compiled all necessary documents for visa processing

- PROFESSIONAL EXPERIENCE –

TEMPORARY AGENCY ASSIGNMENTS

Executive /Administrative Assistant, BMW NA HQ, Woodcliff Lake, NJ 8/12 – Present

Executive / Administrative Assistant, Soltec, Inc, Bethel, CT 5/12 – 8/12

Technical Assistant, Boehringer Ingelheim, Ridgefield, CT 3/12 – 5/12

Served in administrative support roles for corporate clients in diverse industries, including manufacturing,

healthcare, and IT. Managed electronic communication, including e-room, database

administration, spreadsheet creation, meeting scheduling and expense P/O tracking, screened incoming

telephone calls.

BASF CORPORATION, Iselin, New Jersey 2/07 – 11/11

Executive/Administrative Assistant

Provided administrative support to two company executives and the entire controlling team. Authored

confidential executive memos. Managed complex calendars and coordinated meetings and travel

arrangements. Created PowerPoint presentations and materials for meetings. Monitored division

inventory and ordered supplies and equipment when needed. Reconciled expenses and created expense

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- II

reports for five executives/managers. Utilized SAP to conduct cost-center analysis and monitor costs for

the division. Greeted visitors and if applicable resolved travel related issues.

Provided accurate German-to-English translation/interpretation for the division President

Received annual monetary bonuses for outstanding performance and dedicated service

Organized and coordinated all logistics for annual two-day workshops at an off-site location

Maintained the division’s website and quickly processed all organizational changes and updates

Conducted travel research to secure the most efficient and convenient travel at the lowest prices

AMPER POLITZINER & MATTIA, Edison, New Jersey 10/06 – 2/07

Executive/Administrative Assistant

Provided important executive-level support (including general accounting/bookkeeping oversight) to

partners at this prestigious high-volume accounting firm. Analyzed financial data and created accounts

receivable reports. Prepared monthly billing books for partners and meticulously updated and managed

the office billing books. Authored and distributed client correspondence. Controlled calendars and

scheduled meetings and conferences. Authored engagement letters and invoices.

Increased efficiency and productivity by creating filing systems to manage confidential records

TERUMO MEDICAL CORPORATION, Somerset, New Jersey 3/06 – 6/06

Executive Assistant (temporary)

Provided executive support to the Marketing Manager and additional clerical support throughout other

functional areas. Compiled data, created reports, and conducted P&L analysis for the Plant Manager.

Drafted correspondence and distributed reports. Participated in project performance and team meetings.

Managed meeting schedules for all areas and coordinated travel and meetings.

HYPOVEREINSBANK, New York, New York 11/05 – 12/05

Executive Assistant (temporary)

Provided vital executive administrative support to the company’s Chief Operating Officer. Managed the

COO’s calendar, scheduled appointments, and coordinated meetings and conferences. Utilized Gelco

expense management system to create expense reports. Fielded customer calls and interacted directly with

customers. Organized and maintained audit files to facilitate successful federal audits.

ROMMELAG INC., Edison, New Jersey 6/04 – 10/05

Executive Administrative Assistant

Provided vital executive support to the General Manager. Utilized knowledge of German and French to

translate machine descriptions and research protocols. Submitted price requests to Germany and

forwarded quotes to the appropriate client. Authored and distributed correspondence on behalf of the

General Manager. Maintained database information and organized confidential business files.

YDJ REINSURANCE LLC, New Vernon, New Jersey 10/02 – 2/04

Executive Assistant

Prioritized daily workflow and provided executive-level administrative support to the company’s

Business Manager. Proofread insurance contracts for errors and completeness. Utilized MS Outlook to

control the Business Manager’s busy calendar, schedule appointments, and coordinate meetings.

Coordinated domestic and international travel. Created marketing correspondence to potential and

existing clients. Organized, managed, and maintained confidential company business documents.

- EDUCATION -

Associate’s Degree in Applied Science – Katharine Gibbs School, Livingston, New Jersey

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- III

Concentration in Office E-Ministration and Business

Business Certificate - Somerset County Technical Institute, Bridgewater, New Jersey

Baccalaureate in Business Economics – Vocational Business School, Munich

Art History studies – Friedrich Wilhelm University, Bonn

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