Jayne Stemple

Email: abo265@r.postjobfree.com

Address: P.O. Box 975

City: Normand Beach

State: NJ

Zip: 08739

Country: USA

Phone: 732-***-****

Skill Level: Experienced

Salary Range: 60

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Jayne Stemple

115 7th Avenue, Normandy Beach, New Jersey 08739

732-***-**** abo265@r.postjobfree.com

Position: Senior Executive Assistant

Education: Katharine Gibbs School, Boston, Massachusetts

Qualifications Summary

I am an accomplished and dedicated Senior Executive Assistant with more than 12 years` experience supporting C-level executives. I have the ability to independently and successfully manage multiple tasks and projects with competing priorities and deadlines. I am very good at taking direction, and adapt easily to change with a proven track record for providing a support system for people to succeed.

Skills and Expertise

- Microsoft 2010 Outlook, Word, Excel and PowerPoint

- Ariba Buyer Procurement Software

- Shorthand

- The planning and coordination of:

o Domestic and international travel

o Events

o Scheduling multiple meetings simultaneously

- Creation of detailed itineraries and the completion of complex expense

reports

- Superb business communications

- Outstanding personable, professional customer relations skills

- A high level of integrity and discretion in handling confidential information

- Focused in supporting multifaceted, deadline-driven operations

- Able to identify goals and priorities and resolve issues in initial stages

- Skilled in developing and maintaining administrative processes to reduce

redundancy, improve accuracy and efficiency to achieve organizational

objectives

- Extremely hard-working, detail-oriented, conscientious employee

Professional Experience

Ocean Health Initiatives, Inc., Lakewood, New Jersey

November 2009 to Present

Senior Executive Assistant to the Chief Executive Officer

Provide high-level administrative support to the Chief Executive Officer of Ocean County`s leading health care center by performing a variety of key functions, including:

- Successfully manage and coordinate busy meeting schedule and a variety of

numerous meeting logistics.

- Complete expense reports for reimbursement.

- Develop and maintain a system to facilitate work flow.

- Represent CEO to Board of Directors and Board subcommittees: Schedule

all meetings, record meeting minutes, coordinate and prepare all

materials.

- Coordinate the implementation Ocean Health Initiatives` policies and

procedures in collaboration with the Chief Corporate Compliance Officer.

- Articulate all of CEO`s written correspondence.

- Design the organization`s individualized calendar sent annually to

patients, board members and business associates: Prepare template using

PowerPoint, write accompanying letter from CEO, and recommend health-

related subject matters and photos.

- Coordinate the annual Board of Directors and Senior Management Strategic

Planning Retreat. Responsibilities include drafting the agenda, preparing

CEO presentation on PowerPoint; recording meeting minutes, and securing

meeting location.

- Led in arranging and organizing the Grand Re-Opening event of the

Lakewood health care center ribbon cutting ceremony and open house.

Attendees included, Senator Robert Menendez, Representative Chris Smith,

Senator Robert Singer and Lakewood Mayor Menashe Miller. Wrote CEO

speech; developed an Excel database of state and local legislators,

business associates; prepared invitation; drafted press releases; arranged

for photographer.

- Plan and coordinate senior management and staff educational training

throughout the year.

- Work with an outside web designer in redesigning the organization`s

website. The redesign includes new format, new colors, fonts, headings,

videos, website links, menu positioning and updates.

- Orchestrated two successful fundraisers: Created marketing materials,

developed an Excel database, solicited gifts and donations, secured event

location.

Sony Electronics, Inc., Park Ridge, New Jersey

October 1991 to June 2009

Executive Assistant to the Chief Marketing Officer,

Corporate Marketing Group (1999 to 2009)

Chief Marketing Officer`s Schedule: Successfully managed extremely heavy domestic and international travel and meeting schedule.

Created detailed itineraries, and completed complex business expense reports for reimbursement.

Advertising Budget: Developed an Excel spreadsheet for maintaining a multi-million dollar advertising budget.

- Finalized the monthly advertising forecast for division controller.

- Provided monthly year-to-date reports to five communications managers

and group director.

Purchase Order Processes: Managed purchase order process through corporate procurement online application Ariba Buyer.

- Processed more than $14M in estimates and invoices for over 100 vendors

and 25 different business groups.

Literature Fulfillment:

- Managed the literature distribution facility by maintaining literature inventory

levels.

- Conducted the largest review and disposal in Sony`s history through the

removal of old and outdated material. Free disposal day savings to Sony

was $10,375.

- Implemented website enhancements to update and streamline the

literature ordering process which resulted in monthly administrative cost

savings.

Corporate Marketing Council Meetings: Organized all aspects of this highly confidential quarterly meeting. Attendees included the President, Chief Operating Officer, Chief Marketing Officer and all division heads of Sony Electronics. Responsibilities included attending the meeting and recording meeting minutes; preparation of CMO`s presentation, and the coordination of all presentations; determining A/V and videoconferencing requirements.

Consumer Segment Marketing Offsite: Took complete ownership of this offsite held in LaJolla, CA that included 16 Sony executives and one outside speaker. Arranged hotel reservations; secured Sony corporate jet; scheduled all ground transportation; arranged for hotel conference rooms with A/V capabilities. Consistently followed up and confirmed all changes. Prepared and distributed an information packet for attendees.

Emmy Awards: Event held at Marriott Marquis Hotel in New York City involving four Sony divisions and Sony Tokyo dignitaries. Served as liaison between Sony and the National Academy of Television Arts & Sciences. Secured tables for the event, the Sony gift and handled budgetary items.

-Introduction to the U.S. Electronics Market- presentation to Sony Germany Dealers: Served as the liaison between Sony U.S. and the Office of the President of Sony Germany in organizing the guest list as well as assisting with any travel and sightseeing excursions for Sony Germany dealers. Secured meeting location and catering at the Sony building in New York City.

Executive Assistant to Senior Vice President of

Corporate Communications (1991 to 1999)

Public Relations:

- Significant interaction with press, namely Fortune, CNN, The New York Times,

The Wall Street Journal, The San Jose Mercury News, as well as Trade

publications.

- Worked with Senior Vice President in preparing company-related press

releases, statements and confidential Q&As. Worked hand-in-hand with

Sony law department, Office of the President on various and numerous

highly confidential company-related issues.

COMDEX Technology Tradeshow Keynote Address, Las Vegas: Played a significant role in coordinating the VIP logistics surrounding Sony Corporation`s Chief Executive Officer`s keynote address involving the press luncheon, housing and transportation. VIP`s included: Sony Tokyo dignitaries; George Lucas, LucasFilms; Bill Joy, Sun Microsystems; Brent Schlender, Fortune Magazine; Steve Vai, Sony Music artist. The COMDEX keynote was a huge success and was awarded a Sony COO Award.

Budget Administration: Assisted in the preparation of annual original and revised budget report presentations to top management.

Crisis Communication Plan: Researched data to be included in Sony Electronics` Crisis Communication Plan, and established a -Crisis Hotline.-

Honors and Awards

- Recognized at Sony Electronics as a Distinguished Executive Assistant, and

awarded for significant accomplishments that went above and beyond the

normal scope of responsibilities.

Groups and Associations

- American Society of Administrative Professionals

- Executive Assistants to CEOs

- Global Executive Assistants

- Meeting Planner Tools, Tips and Best Practices

Community Involvement

- Ocean Health Initiatives, Lakewood - Volunteer to help during annual health

fairs and senior expos

- St. Peter School, Pt. Pleasant Beach - Fundraising volunteer for numerous

school-related initiatives including craft fair, family night, Easter Card Party;

in addition to food and cloths drives

References: Furnished upon request.

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